Logistics Assistant

WHO ARE WE?

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.

All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

ABOUT THE JOB

To support the project manager and logistics Officers in the region, in Control all the DRC & DDG Warehouse/Stores in coordination with Site operation officers. The main objective is to run and maintain an efficient and transparent logistics inventory system, which responds to the current needs for the area operations, including Emergency responses and complies with the DRC/DDG operations handbook.

Responsibilities:

• Understand, respect and control DRC policies and procedures. Focus on supporting transparency and accountability of the organization.
• Maintain a strong working relationship with DRC & DDG Programme
• Maintain accurate systems and regularly updating Warehouse / Inventory Database.
• Assist with Logistics officer for preparation of any reporting required in terms of Stock Reports, Deliveries, Goods Received and compliance documentation.

  Position’s Specific Objectives and responsibilities

• Maintaining and updating records of all inventory lists.
• Responsible for physical inspection of stores to be done on a regular basis, also ensuring that the stock is stored correctly and rotated effectively.
• Responsible for the Explosive Monthly Report to regional police department and Kabul office.
• Maintain good work standards and controls, ensuring proper stock handling, record keeping and storeroom methods.
• Effectively manage analyses and sort all incoming and outgoing materials.
• Review requests; authenticate all issuing and receiving documents
• Issue stationary as required to the various field sites.’
• Issue and return explosive to DDG teams in the region.
• Refueling of vehicles and generators.
• Ensure the vehicles servicing and maintenance of vehicles and generators according to DRC fleet guidelines.
• Ensure efficient servicing and maintenance system of all vehicles according to DRC transport guidelines.
• Managing supply of goods and equipment to the field offices.
• Check new equipment before signed in, as per GRN report.
• Provide service timely to the other staff and teams when it comes to sign out equipment and expendables.
• Perform any other tasks as instructed by the Project manage and logistics officer.

   

  Filing

• Ensure that an organized filing system is in place.
• Support Logistics Officer in the provision of accurate updated documentation in case of audit
• Ensure efficient servicing and maintenance system of all vehicles according to DRC transport guidelines.
• Ensure that an organized filing system is in place, which should include records of work done and vehicle performance records.
• Ensure that the preposition spare parts stock at an appropriate levels according to needs and availability.
• Provide oversight on the management and maintenance schedule for generators, ensuring they are maintained and serviced.
• Provide weekly work plans and monthly reports project manager and logistic officer and actively participate in the weekly/ monthly coordination and departmental meetings.
• Adhere fully to the DRC Code of Conduct.
• Any other task and duties assigned by Line Manager, such as providing cover for a colleague who is away.

   

  ABOUT YOU
  

   

  To be successful in this role you must have:

  
  

  Experience and technical competencies:

   

• Two years’ work experience in the logistic field
• Should have de mining background or work experiences with de mining INGO/NGOs

   

  Education:

   

• Graduated from High school
• Knowledge of MS office package

   

  Languages:

   

• English (Written and Spoken) – Good
• Dari / Pasto (Written and Spoken) – Fluent

KEY COMPETENCIES:

• Striving for excellence: You focus on reaching results while ensuring an efficient process

• Collaboration: You involve relevant parties and encourage feedback

• Taking the lead: You take ownership and initiative while aiming for innovation.

• Communicating: You listen and speak effectively and honestly.

• Demonstrating integrity: You act in line with DRC-DDG vision and values.

CONDITIONS:

• Availability: As soon as possible

• Duty station: Kabul, Panjshir and Nangarhar(with travel to field compounds among the region)

We offer:

• DRC-DDG will offer the successful applicant a contract till end of 2018, extendable based on funding and performance.

• Salary and conditions will be in accordance with NTA Salary Scale, Grade E, Level 1 equal to 25,000 AFN per month.

Application process:

Interested? Then apply for this position by clicking on the apply button. All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in the same language as this vacancy note. CV only applications will not be considered.

Applications close 27 April 2018. However, please note due to the urgency of this position, shortlisting process will be ongoing. Should we find qualified candidates prior to expiry of this advert, interviews will be held immediately.