Project Officer

OBJECTIVES OF THE PROGRAMME

The Partnership aligns and engages global stakeholders in support of the Every Woman Every Child movement and facilitates the unified Global Accountability Framework. Mobilising its diverse network of over 1000 partners, and through its core functions (Alignment, Analysis, Accountability, and Advocacy), the Partnership aspires to contribute to all the targets set out under the Global Strategy for Women's Children's and Adolescents Health three objectives - Survive, Thrive and Transform. The Partnership pays particular attention to lagging, marginalised, and excluded populations and those in humanitarian, conflict and fragile settings.

DESCRIPTION OF DUTIES

- Creates internal events organization plans, checklists and tracking sheets, including related financial forecast in line with the annual workplan to ensure efficient planning.

- Manages the organization of PMNCH events and coordinates preparations for governance events and partners' forums.

- Develops meetings and events plans and costing using appropriate WHO tool(s) to ensure efficient, timely, and cost effectiveness.

- Manages hosting arrangements with local partners, including negotiating cost-effective deals for accommodation, meeting venues and logistics.

- Conducts and manages the logistics in preparation for all events to include, but not limited to\: venue, security and protocol, material, invitations and travel. Supports the negotiation of contractual arrangements, and manage administrative and financial transactions.

- Supports the procurement process for the technical team, e.g. requests for proposals, adjudication reports, etc.

- Ensures that expenditures incurred are reflected under appropriate expenditure types, and prepare an expenditure overview at the conclusion of each event.

- Ensures that event management and organization complies with WHO rules, regulations and obligations.

- Based on a solid understanding of the requirements for each event, plans events with attention to financial and time constraints.

- Performs other duties as required.

REQUIRED QUALIFICATIONS

Education

Essential\: First level university degree in International Relations, Business Administration or Social sciences.
Desirable\: Advanced level university degree in Social Sciences, International Relations or specialized training in project management, global public health or a related field.

Experience

Essential\: Minimum of 2 years of relevant project management experience in the context of international organizations in the area of international events organization and logistics.
Desirable\:  Experience working at WHO or other UN Organisation. Experience in global health context.

Skills

Ability to carry out assignments independently in accordance with instructions and guidance. Clear and proven problem solving skills. Excellent interpersonal skills. Proven ability to work harmoniously in a highly dynamic environment. Ability to conceptualize, plan, coordinate and conduct work. Ability to work on own initiative as well as a member of a team. Understanding the complex needs of different events, and diverse participants. Demonstrated capacity to deliver complex projects on time and on budget . Capacity to deliver under pressure, demonstrating strong diplomatic, interpersonal and communication skills. Solid organisational skills.

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results

Use of Language Skills

Essential\: Expert knowledge of English.
Desirable\: Intermediate knowledge of one of the other official WHO languages (Arabic, Chinese, French, Russian, or Spanish).

REMUNERATION

WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 46,472 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 3234 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit\: http\://www.who.int.

• WHO is committed to workforce diversity.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• WHO has a mobility policy which can be found at the following link\: http\://www.who.int/employment/en/. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.

• Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.

• For WHO General Service staff who do not meet the minimum educational qualifications, please see e-Manual III.4.1, para 220./ul>
  • As a WHO staff member assigned solely and exclusively to support this Partnership, selected staff will have no right of reassignment or transfer outside the Partnership either during or at the end of his/her appointment, including pursuant to WHO Staff Rule 1050. (This does not apply to WHO fixed-term staff members reassigned from a non-Partnership position.)