UN Women: Operations Analyst
New York City (United States of America)
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the center of all its efforts, UN Women will lead and coordinate United Nations System efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It will provide strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.
The United Nations Trust Fund to End Violence against Women (UN Trust Fund) was established through the UN General Assembly Resolution 50/166 in 1996 with UN Women as its Administrator on behalf of the UN system. The UN Trust Fund (UNTF) is a global multi-lateral grant making mechanism supporting national efforts to prevent and end violence against women and girls, one of the most widespread human rights violations in the world. The UN Trust Fund provides technical assistance and funding to advance the development of innovative models and strategic interventions in the area of ending violence against women and girls. To date, the UN Trust Fund has awarded US $129 million to 462 initiatives in 139 countries and territories. Its current portfolio consists of 95 grants in 75 countries and territories.
Under the overall guidance of the Chief and the direct supervision of the Grants Manager, the Operations Analyst will be responsible for the planning, analysis and monitoring of the UN Trust Fund work, as well as operational policy and support to the UN Trust Fund.
Duties and Responsibilities
Coordinate the operations for the UN Trust Fund in accordance with UN Women rules and regulations and policies and strategies:
- Provide professional expertise and technical support to the UN Trust Fund Chief on operational issues;
- Oversee all operations activities, human resources, procurement, IT, administration and ensure they follow UN Women rules, regulations, policies and procedures;
- Guide and implement business process mapping and the establishment of internal standard operating procedures in all areas of the UN Trust Fund’s operational functions;
- Implement corporate, budget, procurement, and HR policies and systems and identify training for staff and project personnel on these issues;
- Develop the operational annual work plan and budget for the Unit in consultation with the Chief and the team;
- Input and update the Trust Fund’s work plan and budget in RMS and ATLAS (ERP system).
Serve as the focal point for donor contributions, agreements and reports:
- Record donor contributions and pledges received and forward on a timely basis to Finance Section for recording in ATLAS and update the donors master list of the trust funds;
- Review and provide financial clearance of all donor agreements as delegated for compliance with standard agreements on a timely basis;
- Liaise with Finance Section for requests for preparation of donor reports and review and comment on draft reports provided prior to finalization;
- Submit timely financial analysis and information for preparation of donor reports, including financial analysis, updates or projections as requested.
Provide Policy and Operational Support to the UN Trust Fund:
- Establish standard operational guidelines for the UN Trust Fund in consultation with the relevant internal and external parties;
- Provide advice and support to UN-Women regional offices on all aspects of financial and operational management of grants;
- Assist with risk assessment reviews for the trust funds, identifying areas of risk and providing recommendations and action plans for addressing issues raised;
- Provide technical support in the review of applicant budgets prior to grant approval;
- Assess all completed NGO implementing partner forms prior to grant approval, and undertake implementing partner assessments, where necessary;
- Ensure compliance to UN Women Financial Rules and Regulations as well as the Trust Funds’ operational guidelines.
Coordinate the planning, expenditure tracking and auditing in accordance with UN Women rules and regulations and policies and strategies:
- Supervise the timely year-end closing of accounts;
- Exercise proper financial controls;
- Manage the entire UN Trust Fund ’s projects audit processes, in coordination with the UN Women Audit Coordinator and UN Trust Fund Portfolio Managers. This includes synthesizing information and identifying documents requested for the annual audit review;
- Review and take corrective action as appropriate on audit findings;
- Perform Manager Level 1 role in ATLAS for voucher and PO approvals.
- Supervise the timely year-end closing of accounts and preparation of UN Women statutory financial statements;
Provide Knowledge Management and Capacity Building support related to UN Trust Fund grantees:
- Contribute to the development of grant-making operational policies, procedures, internal control, business flows, reporting and systems;
- Participate in the development and/or enhancement of monitoring and reporting systems (GMS and RMS) for better business practices and controls at HQ, RO/MCO/CO;
- Design and/or deliver, learning tools, best practices and innovations in business operational practices and management for staff and grantees (including through capacity development workshops and missions);
- Where identified, support grantees (especially small organizations) with relevant trainings to enhance their management and operations processes and reporting.
Perform other duties as requested by the supervisor.
Key Performance Indicators:
- Timely contact and coordination with regional counterparts and grantees;
- Timely Provision of accurate information;
- Informed analysis on all budgetary resources related to the UN Trust Fund;
- Timely reporting.
- Respect for Diversity.
- Awareness and Sensitivity Regarding Gender Issues;
- Creative Problem Solving;
- Effective Communication;
- Inclusive Collaboration;
- Stakeholder Engagement;
- Leading by Example.
- Ability to communicate sensitively and effectively across different constituencies;
- Demonstrated capacity to perform effectively within a multicultural work environment, tact and ability to deal with confidential matters in a discreet and reliable manner;
- Ability to participate effectively in a team-based, information-sharing environment, to collaborate and cooperate with others.
- Strong inter-personal skills and excellent organizational and coordination skills;
- Strong analytical skills of substantive as well as organizational issues;
- Capacity to plan, prioritize and deliver tasks on time. Ability to set priorities; work under pressure with colleagues at all levels;
- Ability to perform a variety of tasks in a fast-paced and pressured environment;
- Good understanding of operational planning and implementation;
- Ample knowledge and use of computer office tools (Excel, PowerPoint, Word etc.)
Required Skills and Experience
- Master’s degree or equivalent in business administration, or related field;
- A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
- A minimum of 2 years of relevant experience in providing financial management services;
- Experience in the field of grant making;
- Experience with ATLAS is desirable.
- Fluency in English is required;
- Knowledge of the other UN official working language is an asset.
- All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.
In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.