RE-ADVERTISEMENT - "Travel Clerk"
Praia
- Organization: UNDP - United Nations Development Programme
- Location: Praia
- Grade: Administrative support - GS-4, General Service - No need for Higher Education - Locally recruited position
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Occupational Groups:
- Operations and Administrations
- Administrative support
- TRAVEL CLERK
- Closing Date: Closed
Background
Duties and Responsibilities
- Provision of travel services
- Implementation of sourcing strategies
- Support to knowledge building and knowledge sharing
- Processing of Purchase orders for travel in Atlas.
- Provision of information for cost-recovery bills in Atlas for the travel services provided by the JO to other Agencies.
- Provision of information to the staff on travel including travel route and hotel arrangement.
- Processing travel authorization in line with travel entitlements for staff, consultants, UN and visitors, ensuring that the travel arrangement follow the UN rules of most direct route and most competitive prices.
- Arrangements for security clearance when required.
- Hotel reservations for visiting UN/UNDP/UNFPA/UNICEF officials.
- Processing requests for visas for all UN travelers, as well as requests for Resident Permit and Diplomatic Identification Card for international staff.
- Arrangement for airport pick-up of high-level officials and support to expediting of customs and immigration procedures, as necessary.
- Processing of application and renewal of UNLP for UN staff.
- Preparation of routine correspondence, faxes, memoranda and reports in accordance with JO SOP.
- Extracting, inputting, copying and filing data from various sources. Maintenance of files
- Collection of information on market situation in travel service area.
- Collection of information for DSA and hotel surveys.
- Participation in the training for the programme, operations and projects staff on procurement and travel.
- Sound contributions to knowledge networks and communities of practice.
Competencies
- Demonstrates commitment to UNDP’s mission, vision and values
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
- Shares knowledge and experience
- Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills
- Ability to perform a variety of repetitive and routine tasks and duties related to ticketing and sourcing, hotel reservation, transportation
- Ability to review data, identify and adjust discrepancies
- Ability to produce accurate and well documented records conforming to the required standard
- Ability to handle a large volume of work possibly under time constraints
- Good knowledge of procurement and financial rules and regulations
- Strong IT skills
- Focuses on result for the client and responds positively to feedback
- Consistently approaches work with energy and a positive, constructive attitude
- Remains calm, in control and good humored even under pressure
Required Skills and Experience
Disclaimer
Important applicant information
All posts in the GS categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.
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