Associate Program Manager, Global Fund Management Unit

Associate Program Manager

Global Fund Management Unit

Based in Washington, D.C.

Up to 20**%**international travel

Reports to the Program Manager

Who we are

With over 45 years of experience, working in over 60 countries, Population Services International (PSI) is the world's leading non-profit social marketing organization. PSI is reimagining healthcare, by putting the consumer at the center, and wherever possible – bringing care to the front door. We are working to fix market failures, shape future health markets and shift policy and funding to better support consumer empowered healthcare.

There are over 8,000 “PSI'ers” around the world. We are a diverse group of entrepreneurial development professionals with a wide range of backgrounds and experience. All with unique skills that we bring to the critically important work that we do.

Join us!

Population Services International (PSI) seeks an Associate Program Manager (APM)for a newly established, Global Fund Management Unit (GFMU). The APM should have management and international experience, relevant language skills, and be capable of thoroughly understanding and successfully implementing international health programs through Global Fund Principal Recipient grants.

The APM will have wideranging responsibilities working with PSI staff at all levels both in Washington and overseas, providing project management and operational support to a portfolio of countries. The APM will serve as the key liaison between the country teams, the GFMU and PSI global services. The position requires flexibility, strong organizational skills and a willingness to assume varied duties and projects.

In addition to driving operational excellence, the APM will advise country offices and/or lead the subaward management process from development of the agreement to initiating and tracking subaward advances/payments to building the capacity of subaward managers in our country offices, based on the specific country context and existing staffing coverage in country. The APM will work closely with your colleagues in the GFMU and the Grants and Contracts Department to ensure subaward management is in line with overall program management, donor requirements, and PSI policies.

Sound like you? Read on.

Your contribution

Serve as a Champion for the Field

• Serve as the primary contact to country offices and as a liaison between GF Project leadership in country, GFMU Program Manager, PSI HQ technical and functional departments and subrecipents themselves in some instances.
• Advise platforms and GFMU PM on capacity building, development and strategic issues including conducting short term technical assistance visits on as needed basis.

Help Platforms Achieve Operational Integrity and Programmatic Success

• Monitor contract compliance across the Global Fund portfolio.
• Work closely with the GFMU Finance Team to provide significant financial management support to the country offices including tracking of project and annual budgets from a programmatic perspective.
• Support donor reporting process, ensuring quality submissions and document retention.
• Complete monthly financial reviews with the GFMU Finance team and country teams, and ensure coordination of frequent procurement and supply chain management reviews where necessary.
• Advise Program Manager and other staff members on relevant issues; keeping them informed of significant developments and/or risks.

Subrecipient Management

• Support and/or lead the subaward management process and support the country team, based on the country context, by building strong capacity within PSI national staff and reinforcing the development of robust systems.
• Implement subaward management tools, templates, methods, and processes developed by PSI's Grants and Contracts Department;
• Advise country offices and/or lead in the development and negotiation of subagreements, based on the country context, including cost-reimbursable subagreements, Fixed Amount Agreements, Master Subagreements and Task Orders, Pre-award Letters of Authorization as well as amendments to these subagreements;
• Ensure that subagreements are reviewed and approved by PSI's Grants and Contracts Department in accordance with PSI policy;
• Ensure Patriot Act and Transparency Act reporting and compliance;
• Collect and file essential subaward documentation: pre-award assessments, reports, check-lists, site visits, and important email communications, and ensure this is happening in country as well.
• Coordinate closely with the GFMU PM and Grants and Contracts Department to evaluate country office risk and design relevant monitoring and capacity building plans related to development of both internal country office staff and subrecipient capacity;
• Follow up regularly with the country team on all subaward compliance audit findings and document resolutions.

What are we looking for?

• Relevant undergraduate degree; graduate degree (MPH, MBA, etc.) a bonus
• At least three years of experience working in grant management, subaward management or a related field, some developing country working experience required
• Intimate knowledge of and experience working with GF policies, grant making and program implementation (both pre- & post- NFM) at PSI; multi-country experience strongly preferred
• Strong financial acumen to be able to track SR financial and contribute to project forecasting
• A keen sense of urgency and strong work ethic, positive mindset, and comfort with the ambiguity and pace of a dynamic and bureaucratic environment
• Proven ability to work collaboratively across departments and with both “dotted” and “solid” line reporting and communication relationships
• Fluency in French preferred
• Ability and willingness to travel (up to 20%)

References will be required. Must be authorized to work in the United States. N.B.PSI will not consider work visa sponsorship for this position.

STATUS

• Exempt

*Due to high volume of applications, only finalists will be contacted. Curious about your status? Please log into your iCIMS account to find out.

PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.

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