VN 2018/111 (P) - Human Resources Officer (P2) - Dakar, Senegal

Position Title Human Resources Officer

Duty Station :Dakar, Senegal Classification Professional Staff, Grade P2

Type of Appointment : Fixed term, one year with possibility of extension Estimated Start Date :As soon as possible

Closing Date : 21 May 2018

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Bahamas, Congo, Cabo Verde, Czech Republic,

Djibouti, Fiji, Micronesia (Federated States of), Gabon, Guyana,

Iceland, Comoros, Lesotho, Libya, Montenegro, Marshall Islands,

Mauritania, Malawi, Namibia, Nauru, Papua New Guinea, Paraguay,

Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa

Context:

Under the overall supervision of the Chief of Mission (CoM), the direct supervision of the Resources Management Officer (RMO), with the technical oversight of the Regional Human Resources Officer (RHRO) and in close collaboration with the Department of Human Resources Management (HRM) at Headquarters (HQs), the Manila Administrative Centre (MAC) and Panama Administrative Centre (PAC), the successful candidate will be responsible for coordinating the Human Resources (HR) functions of the Country Office (CO) in Dakar, Senegal.

Core Functions / Responsibilities:

1. Review and monitor the Human Resources Management function in the Mission in accordance with the Organization's policies, procedures and practices. Interpret and apply IOM's Human Resources policies, rules and regulations, as well as standards and techniques considering the Mission’s activities.

2. Provide verbal and written explanations to staff and managers on HR matters. 3. Undertake all human resources administrative transactions, including preparation of personnel actions, updating PRISM HR, and processing of contracts for both the Regional (RO) and country offices (CO); Monitor and ensure effective administration of the PRISM HR Page 1 / 4Organizational Management module.

4. Prepare the monthly payroll for national staff both in RO and CO and perform related administrative actions.

5. Ensure the accurate maintenance of personnel files and attendance records of national staff (both for RO and CO) and in line with organizational standards.

6. Track contractual situations and administration of entitlements of local staff (including, inter alia, health insurance and Compensation Plan (CP) inclusion, step increases, family allowances, etc.) as well as requests for promotions, recruitment, separation, etc. and take necessary actions.

7. Identify staffing issues and update project staffing tables, including vacancies and use of temporary assistance to meet exceptional work requirements. In consultation with line managers, monitor and evaluate staffing needs and facilitate effective workforce planning. 8. Support line managers in the recruitment processes for locally recruited personnel. As required, assist with the recruitment of international personnel.

9. In collaboration with the RHRO, monitor compliance with the Staff Evaluation System (SES) within the Country Office and encourage timely completion of the performance management process in line with organizational deadlines. Provide information to all staff in the country office on business-related issues; As required, facilitate performance management discussions between staff and supervisors.

10. Discuss audit recommendations on HR matters and, in coordination with the RHRO, implement them upon instruction within the HR function.

11. Deliver induction and other forms of trainings to staff in Senegal.

12. Participate in providing guidance/support and respond to administrative queries. 13. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Human Resources, Business Administration or a related field from an accredited academic institution with two years of relevant professional experience; or • University degree in the above fields with four years of relevant professional experience. Experience

• Experience in Administration and Human Resources Management;

• Familiarity with UN common system or similar systems;

• Knowledge of staff rules and regulations, staff entitlements and benefits, recruitment and selection practices and training programmes;

• Ability to prepare clear and concise reports, and effectively coordinate human resources and administrative activities;

• High level of computer literacy. Good knowledge of MS Office. Knowledge of SAP (PRISM HR) a distinct advantage;

• International HR experience in other IOM missions/ countries is an added advantage. Languages

Page 2 / 4Fluency in English and French is required.

Desirable Competencies:

Behavioral

• Accountability – takes responsibility for action and manages constructive criticisms; • Client Orientation – works effectively well with client and stakeholders; • Continuous Learning – promotes continuous learning for self and others; • Communication – listens and communicates clearly, adapting delivery to the audience; • Creativity and Initiative – actively seeks new ways of improving programmes or services; • Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness - displays awareness of relevant technological solutions; • Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 21 May 2018 at the latest, referring to this advertisement.

For further information, please refer to:

http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

Page 3 / 4From 08.05.2018 to 21.05.2018

Requisition: VN 2018/111 (P) - Human Resources Officer (P2) - Dakar, Senegal (55470795) Released Posting: Posting NC55470804 (55470804) Released

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