Finance Assistant

Yola

Organization: DRC - Danish Refugee Council
Location: Yola
Grade: Mid level - Mid level
Occupational Groups:
- Administrative support
- Banking and Finance
Closing Date: Closed

Danish Refugee Council (DRC) is a Danish international non-governmental organization, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world. DRC is present in more than 30 conflict territories around the world assisting displaced people with shelter, food, income generating activities, and wide range of other assistance. It is of utmost importance for DRC to work in compliance with the DRC Accountability and Quality Management system and national legislations. Smooth, reliable and effective operational systems are preconditions for DRC to maintain its position as a trustworthy and reliable partner for our donors and an accountable organization towards our beneficiaries.

DRC has been operating in the West Africa region for over 15 years, running a combination of emergency, livelihood, protection and advocacy Programmes through Country Offices (COs) Guinea, Liberia, Ivory Coast, Mali, Burkina Faso, Niger, Nigeria and a Regional Office (RO) in Abidjan. DRC has 17 offices and more than 500 staff members across the WA region.

DRC started operating in Nigeria in 2015 where plans to run a combination of emergency, livelihood, WASH, protection and advocacy Programmes has been set. DRC currently has offices in Abuja, Yola, Mubi, Maiduguri and planning to run an office in Yobe, besides 50 staff members subject to increase in near future.

About the job

The incumbent will oversee the support function including the overall Ngala Office, Guest House and Office, coordinate with stakeholders on ground and support program team as necessary. The positions work closely with Roving Admin Assistant, roving finance and logistics and reports directly to the Logistics Manager in Maiduguri. Your main duties and responsibilities will be:

Prepare the bank transfer instructions for suppliers’ payment for Yola/Mubi office.
Collect financial information from program team for the forecast purpose
Prepare the monthly cash flow forecast and send it to the Senior Accountant Officer/finance Manager.
Receive, check the eligibility of invoices presented in payment, identifying mistakes and missing documentation to be completed in compliance with DRC procurement procedures and budget monitoring;
Check the justification of operational advances before making payment and ensure of the settlement in a reasonable time.
Ensure monthly scanning of the accounting documents and save them on finance hard drive and drop box.
Update monthly the scan report and share it with the Senior Accountant Officer and Finance Manager.
Ensure that the withholding taxes is well calculated, recorded in the cash book and paid at monthly basis.
Participate in audits preparation/execution (compilation of audit requirements)
About you

To be successful in this role we expect you to be professional, truly meet standards and proactive approach towards problem solving. All employees should master DRC's core competencies: Communicating, Taking the lead, Collaborating, striving for excellence and Demonstrating integrity.

Moreover, we also expect the following:

Required
Experience working in local or international Non-Governmental (INGO) is considered as an asset.
A minimum of 1 year of relevant professional experience in general accounting, finance, and clerical experience is needed
Ability to work closely and effectively in a team to achieve work priorities and objectives.
Enthusiasm as a team player, who is flexible, always ready to take on new challenges and drives for results in a dynamic environment
Ability to plan, organize, prioritize, and deliver under pressure
A Good Knowledge of Microsoft Office (Excel, Word, Etc.) is considerable
Fluency in written and spoken English
Desirable
The knowledge of local Language is also an asset