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Publications Assistant (Nuclear Fusion)(G5)

Vienna

  • Organization: IAEA - International Atomic Energy Agency
  • Location: Vienna
  • Grade: Administrative support - GS-5, General Service - No need for Higher Education - Locally recruited position
  • Occupational Groups:
    • Administrative support
    • Communication and Public Information
    • Renewable Energy sector
    • Nuclear Technology
    • Marketing and Sales Unit
    • Mechanics and Electronics (Engineering)
    • Languages
    • Communication
  • Closing Date: Closed

Organizational Setting

 

One of the main functions assigned to the IAEA by its Statute is to foster the exchange of scientific and technical information and the dissemination of knowledge in the nuclear field among Member States. To facilitate the effective exchange and dissemination of information relevant to the IAEA's work and mandate, the Division of Conference and Document Services coordinates and supports the implementation of these activities for its users and clients, both internal and external, by organizing meetings and conferences, issuing documents in the six official IAEA languages, i.e. Arabic, Chinese, English, French, Russian and Spanish, and editing, printing and distributing publications.The IAEA has an extensive publishing programme, implemented by its Publishing Section, which produces a wide range of publications on nuclear related issues in both print and electronic formats. Inputs in the form of manuscripts of scientific/technical publications, advocacy items, electronic publishing requests and graphic design proposals originating from all parts of the house are handled by the Publishing Section.


Main Purpose

 

Reporting to the Unit Head, the Publications Assistant processes manuscripts submitted for publication in the Nuclear Fusion journal and assists in running the editorial office in cooperation with the external consultant Editor and the co-publisher. He/she also ensures proper tracking and efficient handling of communication with authors, referees, and co-publishers.


Functions / Key Results Expected

 

  • Coordinate with the external co-publisher on the timely manuscript tracking, processing and production of papers submitted to the Nuclear Fusion journal.
  • Check for completeness, record and classify all manuscripts received in electronic form or hard copy.
  • Select appropriate referees for peer review according to relevant subject areas using a keyword search of the journal database and wider internet searches where appropriate.
  • Solicit peer reviews for each manuscript and correspond with referees, authors and the journal Editor using the electronic system that generates a work queue and form letters / emails.
  • On the basis of referees' reports, make decisions or recommendations to the Unit Head or Editor on acceptance, revision or rejection of submitted manuscripts, highlighting problem cases / requesting guidance where appropriate.
  • Assist in the preparation of journal activities associated with the biennial IAEA Fusion Energy Conference.
  • Maintain databases and records, run reports when requested by the Unit Head and undertake on-going clerical activities where required.
  • Assist in the preparation of marketing material for the journal.

Competencies and Expertise

 

Core Competencies

 

Name Definition
 
Planning and Organizing Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.
 
Communication Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.
 
Achieving Results Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.
 
Teamwork Actively contributes to achieving team results. Supports team decisions.

 

Functional Competencies

 

Name Definition
 
Client orientation Establishes effective relationships with clients to understand and meet or exceed their needs. Finds ways to ensure client satisfaction.
 
Knowledge sharing and learning Actively seeks opportunities to learn by formal and informal means; learns from others, adopting and sharing best practice.
 
Resilience Able to remain calm in emotionally charged situations. Accepts constructive feedback in a positive manner and is able to cope with setbacks.

 

Asset Expertise

 

Function Name Expertise Description
     
Publishing Printing/Publishing Experience with a manuscript management system and / or experience in drafting promotional copy for print and electronic materials (preferably for the promotion of books or journals).

Qualifications, Experience and Language skills

 

 

  • Completed secondary education.
  • Minimum of five years of relevant experience, including good general understanding of publishing and printing processes, ideally with hands-on experience in the publishing field.
  • At least two years of this experience should have been working directly on the peer review process for journals (or in an equivalent function such as dealing with conference submissions, or in the administration of technical reviews).
  • A scientific background, ideally in the physics area, desirable.
  • Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
  • English language test (Level 1) and typing test (Level 2) to IAEA standard.

Remuneration

 

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 44684 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks' annual vacation, pension plan and health insurance

Appointment is subject to a satisfactory medical report. Recruitment will be on a LOCAL BASIS only. Outside applicants are required to supply to the IAEA or to authorize it to seek all information relevant to their suitability for employment by the IAEA. Testing may be part of the recruitment process.
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Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values)\: Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.
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This vacancy is now closed.
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