Business Operations & Coordination Associate

• Coordination and support the preparation of the Business Operations Strategy:
• Coordinate the implementation of the BOS activities through data collection and analysis and timely information sharing with BOS taskforce and OMT and its Working Groups;
• Provide the BOS taskforce with required data for developing BOS and working closely with OMT and its Working Groups and give, administrative and logistical support for the successful preparation of the BOS, including follow up the populating of operations platform with required data; 
• Work with the OMT and its Working Group Chairpersons to make sure the adequate administrative support is provided for the timely delivering of the agency /inter-agency inputs for the different BOS processes; 
• Coordinate capacity building workshops pertaining to development of BOS at different stages.

• Support conducting assessment of the BOS implementation, results and existing common services and identify areas where these services can be improved and costs reduced;
• Support the preparation of feasibility studies and cost-benefit analyses.

• Regularly update the LTA data base and HR roster within the relevant systems;
• Participate in the meetings and support OMT, OMT Working Groups and BOS taskforce Committee as necessary;
• Assist in the coordination and monitoring of Annual work plan of OMT for next year;
• Update the OMT and OMT working groups’ progress and minutes of the meetings in OMT records; and
• Undertake any other activities assigned by the Chair/Co-Chair of the OMT.

• Coordinate between UN Agencies, Government and relevant counterparts to promote a One UN approach towards programme and operational coordination;
• Support the RCO with piloting innovative tools that will enhance operational coordination;
• Supports the roll out of existing initiatives that support the DaO agenda;
• Undertake any other activities assigned by the Head of RCO.

• The above key results will ensure effective management of the OMT Secretariat, including smooth coordination, effective preparation and roll out of the BOS, and timely support to the RCO for relevant coordination activities. 

• Demonstrates integrity by modeling the UN’s values and ethical standards
• Promotes the vision, mission, and strategic goals of the UN
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Treats all people fairly without favoritism
• Fulfils all obligations to gender sensitivity and zero tolerance for sexual harassment.

• Proven knowledge in office procurement, HR/Admin and common services.
• Strong diplomatic skills and capacity to build and maintain partnerships with a number of stakeholders (UN Agencies, Government entities, other development partners and the private sector)
• Fully proficient computer skills and use of relevant software and other applications, e.g. word processing, spreadsheets, internet, power point and experience in handling of web-based management systems.
• Excellent interpersonal skills, proven networking, team-building, organizational and   communication skills.
• Seeks and applies knowledge, information and best practices inside and outside the UN.
• Ability and sensitivity to work with a wide cross-section of partners, including        Government, I/NGOs and private sector.
• A self-starter, able to inspire and influence action and work under pressure.
• Consistently approaches work with energy and a positive, constructive attitude.
• Demonstrates openness to change and ability to manage complexities.
• Ability to handle sensitive information with confidentiality.

• Ability to undertake extensive research. 
• Demonstrates strong analytical oral and written communication skills
• Ability to engage effectively with other implementing agencies supporting the respective   UN agencies, development partners, civil society organizations, the private sector, etc.
• Good understanding of the governance structure and systems in Sri Lanka, including the current political economy context. 

• Secondary Education with 6 years of experience in providing coordination, administrative and operational support.

• Bachelor’s degree in Business or Public Administration, Economics, Political or Social Sciences with  1 year experience in providing coordination, administrative and operational support.

• Proven ability to work independently
• Evidence of strong research and analytical skills.
• Usage of computers and office software package (MS Word, Excel etc.) and knowledge of database packages and experience in handling of web based management systems is preferred.
• A consistent track record of self-motivation and achievement
• Prior experience with the UN system (with a specific focus on experience with the RCO) would be considered an advantage
• Experience handling general project administration and management of logistics.
• Demonstrated capacity to undertake assigned responsibilities and work under pressure.
• A team player with excellent inter-personal skills

• Fluency in English and Sinhala and/or Tamil with excellent written and oral communication skills is essential

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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