Senior Human Resources Associate, GS-7, (Temporary Appointment), for 4 Months,Nairobi, Kenya - Open to Kenyan Nationals Only

Under the general supervision of HR Officer, Business Partner, provides HR support to the assigned group of clients in the Kenya CO and ESARO. Incumbent provides administrative, procedural and operational support to the efficient implementation of a broad range of Human Resources functions for all categories of staff in the office, ensuring accurate and timely delivery that is in compliance with UNICEF HR rules and regulations.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

How can you make a difference?

Under the general supervision of HR Officer, Business Partner, provides HR support to the assigned group of clients in the Kenya CO and ESARO. Incumbent provides administrative, procedural and operational support to the efficient implementation of a broad range of Human Resources functions for all categories of staff in the office, ensuring accurate and timely delivery that is in compliance with UNICEF HR rules and regulations. 

Support to business partnering

Keep abreast of latest of latest HR rules, regulations and policy, including the UN Joint Staff Pension Fund (UNJSPF) and medical insurance schemes;

Support the management of change processes by advising clientele on changes to HR processes under the guidance of HR Business Partner;

Support the business partners in assisting clientele in using HR systems such as Talent Management, Agora and Achieve.

Support in processing of entitlement and benefits

Analyze, research, verify, and compile data and information on cases that do not conform to UN or UNICEF’s HR Rules & Regulations, to support consistent and equitable application of decisions and implementation of agreed upon action.

Analyze, research and verify information for the purpose of responding to staff queries in all HR areas;

Serve as HR focal point for MyCase and GSSC;

Oversee local onboarding and off-boarding formalities, certify any outstanding amounts due (PAR);

Monitor, initiate, and process contract extensions;

Identify upcoming separations and liaise/inform with staff member / supervisor to determine effective date and initiate separation process;

Facilitate medical exam and/or medical clearance, manage enrollment to Medical Insurance Plan (National Staff), Medical Evacuation, Medical Validity;

Process SPA, special leave with pay, longevity step, secondments and loans;

Maintain, monitor and update attendance and leave records, including overtime, both manually and in VISION for all staff for KCO and ESARO providing accurate information to staff on their leave entitlements as appropriate. Reconciles the VISION records with manual records obtained from monthly attendance sheets to ensure consistency and accuracy at all times;

Track the performance management cycle processes, ensuring the timely completion of appraisals in ACHIEVE.

Recruitment and placement:

Manage selection process for GS TA and FT vacancies, including participation in selection panels and drafting selection reports; manage SSA selection and contracting;

Provide assistance to HR Officer on the same for NO positions and to HR Manager on P positions;

Draft and circulate internal and external advertisements through TMS;

Shortlist applicants for GS Vacancies;

Organize and monitor selection process, liaise with candidates in the various stages of the process;

Requests reference checks and conduct academic verifications;

Monitors life-cycle of recruitment process and maintain up-to-date tracking sheets to update supervisor as necessary;

Advise Hiring Managers on the use of the TMS.

Organization design and job classification:

Drafts and edits job descriptions to be submitted for classification for review by supervisor.

Upon approval of HR Manager, submit Job Descriptions for classification through Job Classification Portal, and follow up on the results.

Ensure all job descriptions are current and duly classified;

Establish temporary positions as and when required;

Analyze, research, verify, and compile data which facilitates preparation of workforce planning reports for supervisor to review against benchmarks i.e. Gender and geographical balance and other recruitment related key performance indicators.

To qualify as an advocate for every child you will have…

Qualifications: Secondary School Diploma is obligatory. University degree or/and additional training/education in the area of Human Resources would be an asset.

Experience:  A minimum of seven years of progressively responsible experience in the area of Human Resources administration and/or recruitment in UNICEF and/or UN System is an advantage.

Language Requirement: Perfect knowledge of English with knowledge of the local language.

For every Child, you demonstrate…

UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

The technical competencies required for this post are….

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.