HR Intern

Background

Assignment: HR Intern

Project Title/Department: UNDP CO, Human Resources Unit

Duration of the service: 3 months (June - August)

Work status (full time / part time): Part-time

Reports To:  Head of HR Unit

Under the guidance and direct supervision of the Head of HR unit, the Intern provides support to HR unit performing routine duties ensuring high quality of work, accurate, timely and properly recorded/documented service delivery. The Intern promotes a client-oriented and consistent with rules and regulations approach in the Unit.

By the end of internship, the incumbent is expected to gain basic knowledge of the (i) HR processes, (ii) business correspondence, (iii) communications with clients, (iv) event management.

Duties and Responsibilities

• Maintain the document flow of HR related cases/requests from projects/agencies;
• Distribution of UN ID Cards to the CO and project personnel;
• Sort, classify and file documentation according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order;
• Assist with archiving: prepare HR materials for archiving, register the archived files, update the register of archived file;
• Assist with arranging HR related and Learning events including preparation to event, communications and follow up tasks;
• Assist with graphic design of new HR Brochure
• Assist with HR meeting minutes, and follow up/maintain progress of HR events
• Perform ad hoc copying and typing assignments;
• Maintain stationary supply to Unit’s staff;
• Other duties as required within the Unit

Respect and preserve an utmost confidentiality of information or documents disclosed to Inter, or discovered by Intern, or prepared by Intern in the course of present internship. Do not divulge any information related to the HR unit, to a party outside the Office of Human Resources.

Competencies

• Strong IT skills and experience in the usage of computers and office software packages (MS Word, Excel, etc.).
• Excellent organizational skills, accuracy, detail-oriented approach.
• Excellent inter-personal and communications skills.
• Ability of working effectively in a team and with clients.
• Keeping highest level of confidentiality.
• Knowledgeable about development and UN system.

Required Skills and Experience

Education field: Human Resources, Business Administration, Public Administration or related field.

• Be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent); or

• Have graduated from university degree programme (Bachelor’s level or equivalent) and if selected, must start the internship within one-year of graduation; or

• Be enrolled in a graduate school programme (second university degree: Master’s or equivalent, or higher) is desirable.

Qualified female candidates are encouraged to apply.