Procurement Advisor

Kiev

Organization: UNOPS - United Nations Office for Project Services
Location: Kiev
Grade: Mid level - IICA-3, International Individual Contractors Agreement
Occupational Groups:
- Procurement
Closing Date: Closed

Background Information - UNOPS

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.

Background Information - Job-specific

In response to the request of the Government of Ukraine and further to the meeting between the President of Ukraine and UNOPS Executive Director on 15 May 2016 the United Nations Office for Project Services concluded an Agreement between the Government of Ukraine and the UNOPS on the opening of the UNOPS Office in Ukraine. The Agreement was signed on 22 November 2016.

According to the Agreement the UNOPS Office in Ukraine is mandated to provide a broad spectrum of services to the Government and people of Ukraine including but not limited to procurement, contracting, recruitment and administration, implementation of technical assistance, humanitarian and investment projects that are funded by the Government, international organizations, local communities, foreign governments and non-for-profit organizations, international financial institutions, UN Agencies and alike.

Given the unique geographical position and development context similar to that of the majority of the CIS countries the UNOPS Office in Ukraine may also serve as sub-regional hub in the region.
The Procurement Advisor performs his/her duty under the direct supervision of Deputy Head of Ukraine Office and strongly contributes to moving the Ukraine Office toward achieving its mission-focused goals and objectives.

Functional Responsibilities

The main objective of this assignment is to review and revise the existing procurement management systems, and advise on setting up effective procurement systems, policies and procedures. The incumbent will have the following key responsibilities:
• Assist with development of relevant projects, work plans, budgets and proposals for the consumption of UNOPS and its partners.
• Carry out interviews with the relevant partner procurement staff, including relevant senior managers and clients of procurement department, to understand the needs and plans.
• Conduct review of relevant procurement systems, policies and processes, operational frameworks and SOPs, and provide reports and briefs on relevant issues, as well as project and work plans to remedy identified issues and bring forth improvements.
• Review and advise on dependencies and interaction between the procurement, finance, and other relevant units such as travel and logistics.
• Review the overall performance gaps and suggest improvements to achieve efficiency in the procurement and logistics processes.
• Review the organizational structure of the partner procurement and supply divisions, conduct assessment of skills and capacities, and make recommendations regarding optimal structure, as well as capacity development needs.
• Prepare thorough draft procurement and supply chain policies and procedures (Standard Operational Procedures, Operational Manuals, Flowcharts, Guidelines, etc.) based on international best practices, and organize workshops for review and validation of different stakeholders, and revise accordingly.
• Develop SOPs to be used as a guidance on operationalization of new systems, structures and processes, and organize capacity development events and workshops, as relevant. Provide draft and generic ToRs for key positions, as neede
• Provide regular reports on the progress of the project to the relevant project stakeholders
• Guide the Procurement Team on complex procurement matters.
• Perform other tasks as assigned by supervisor/s

Education

Master’s Degree or equivalent in Business/Commerce, Law, Economics and other work-related science required.
Applicants with Bachelor’s Degree in related fields with additional two years of relevant working experience may also be considered.

Certifications

Appropriate and relevant international/UN certification (e.g. CIPS) in procurement and project management (PRINC2).

Experience

Minimum 7 years of progressively responsible experience in procurement services, marketing, sales or/and customer relations in either public or private sector international organisations is required;

Minimum two years of UN/UNOPS experience in procurement is required.

A combination of Bachelor’s degree with an additional 2 years of relevant work experience may be accepted in lieu of the education requirements outlined above.

Languages

Full working knowledge of English is essential.

Fluency in Russian and/or Ukrainian is an asset.

Fluency in one or more additional official UN languages (Arabic, Chinese, French, Russian, Spanish) is an advantage.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: Individual Contractor Agreement
Contract level: International Specialist Level 3 (ICS11 equivalent)
Contract duration: 1 year initially, renewable subject to satisfactory performance and funding availability.

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Considerations

Please note that the closing date is midnight Copenhagen time
Applications received after the closing date will not be considered.
Only those candidates that are short-listed for interviews will be notified.
Qualified female candidates are strongly encouraged to apply.
Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

This vacancy is now closed.
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