HR & Admin Assistant, Benghazi - Libya
All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.
NRC is a Norwegian humanitarian organisation working in more than 30 countries all over the world to provide assistance to the people who had to flee their houses because of conflict. NRC core competencies are in shelter, sanitation, food security, education and information/counselling/legal assistance. NRC support people solely based on their needs. NRC is setting up office in Libya. More info: www.nrc.no
Our Ideal Candidate:
We are looking for someone with strong organizational skills and teamwork skills, good communication and interpersonal skills, high level of fluency both writing and speaking in English and Arabic, ability to adapt and work under pressure with minimum supervision
The HR & Admin Assistant will be responsible to provide an efficient Administrative support & HR Assistance for the effective operation of the support unit in NRC Libya. The HR & Admin Assistant will be responsible for maintaining of trackers, following up with the health insurance, and ensuring proper filing for official staff documents and staff files.
Responsibilities include but are not limited to the following:
Adhere to NRC policies, tools, handbooks and guidelines; assist with the implementation of the HR function portfolio according to plan of action; prepare and develop status reports as required by management
Ensure proper filing of documents
Responsible for maintaining of trackers (Attendance, Overtime and health insurance), provides information on request and compiles information for HR reporting.
Ensure office reception is well managed, organized and attended to, at all times, receiving guests, directing them, as well as receiving and dispatching calls (i.e. seating, visibility, notice board, tidiness, etc.).
Ensure that the office stationary, office supplies and guesthouse supplies are order on time that involves raising purchasing requests.
Provide secretarial support such as typing, takings minutes, drafting letters, and translation of English or Arabic documents etc.
Be responsible for organizing NRC events such as seminars, meetings and workshops.
Assist on the process of visa, work permit and other travel documents for staff traveling or arriving from abroad.
Facilitation of office building, premises and equipment maintenance and repair in collaboration with logistics (repairs, maintenance, supplies etc.).
Be responsible for all lease agreement and service contracts and liaise with finance to ensure timely renewals of Agreements as well process payment of utilities, lease agreements, telephone bills, casual labors, hotel invoices, travel agency invoices, etc.
Maintain an update tracker of office & guesthouse rental and other payments and day to day management of the guesthouse/office including direct supervision of cleaners.
Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline
Contract period: 12 months
Duty Station: Benghazi, Libya
Salary/benefits: According to NRC’s salary scale and terms and conditions