STEP UP - Administrative Officer

for selection success

Date: 25 May 2018

As part of its Step-Up Programme - The International Trade Centre is looking for an: Administrative Officer

Geneva, Switzerland

ITC champions workforce diversity, inclusion and gender parity and considers all qualified women and men equally, including those with disabilities, without discrimination or prejudice of any kind. ITC also offers attractive flexible work arrangements to help promote a healthy work/life balance and to allow all staff members to express and develop their talents fully.

Job Opening No.: ITC/SU/01/2018

Deadline for Application: 22 June 2018 (midnight Geneva time)

Entry date: 01 January 2019

Duration of appointment: One year

For information on the International Trade Centre please visit ITC’s website: www.intracen.org O RGANIZATIONAL SETTING

Introduction

Step Up is an entry point for dynamic professionals ideally females interested in an international career with ITC. As part of ITC’s talent management strategies to achieve the organizations’ current and future goals, Step Up focuses on attracting, selecting, developing and retaining talent from mid- career level to grow and to develop within the organization.

Administrative Officer is expected to support and strengthen the organizations' capacity by providing administrative support (e.g. Finance, Procurement, and Human Resources Management). Interested candidates must share ITC’s values and ideals as well as be able to listen to, understand and effectively respond to the ideas and concerns of clients. Similarly, interested candidates must be able to communicate and work strategically and effectively with others to achieve results. Additionally, it is critical for candidates to be geographically mobile and willing to travel extensively including to least developed and developing countries.

1

This is a dummy job opening to be used as part of “STEPUP to selection success” programme – an experiential learning experience as part of ITC’s Talent Management Framework

ITC job openings are available on http://www.intracen.org/about/itc-careers/current-job-openings/INTERNATIONAL TRADE CENTRE Page 2 Responsibilities

Under the direct supervision of the Unit Head and the general guidance of the Section Chief, the

incumbent will:

1. Oversee financial, administrative, and personnel matters and prepare plan of operations for the

relevant work unit.

2. Supervise administrative arrangements for official meetings.

3. Liaise with other departments to settle administrative arrangements.

4. May undertake missions to review administrative matters of projects or to participate in the

organization of seminars.

5. Coordinate and organise workshops and meetings.

6. Provide guidance to administrative support staff.

7. Respond to programming and administrative questions and ensure necessary follow up.

8. Conduct research and analysis. Draft concept papers, recommendations and proposals.

10. Develop and deliver presentations, briefings and trainings to varied audiences.

11. Draft text and prepare budget for Programme and Budget proposals. Participate in the

preparation of project documents submitted for external funding and prepare final budgetary

reports on approved projects. Prepare other reports and documents related to programme and

financial matters. Prepare correspondence related to finance, personnel or administration.

12. Administer staff movements. Liaise with Human Resources Development Department on

recruitment. Administer contractual agreements, especially external collaboration.

13. Control purchase, inventory and maintenance of furniture, equipment and supplies.

14. Review and analyse project implementation and progress reports to ensure outputs are in line

with objectives and to judge need for reassigning material or personnel or suggest other

measures to strengthen delivery.

15. Perform any other duties as required.

These generic duties will be performed according to the incumbent’s area of expertise:

E LIGIBILITC RITERIA

EDUCATION : Advanced university degree in a relevant field, e.g. finance, human resources

management, communication, business management, or public administration

Note: A first-level university degree in a relevant field may be accepted with an additional two years

of relevant professional work experience.

W ORK EXPERIENCE : Minimum two years of work experience in administration. Experience of working

in a multi-cultural environment would be an asset.

L ANGUAGES : Advanced knowledge of English. Knowledge of other UN official languages is an

asset.INTERNATIONAL TRADE CENTRE Page 3

R EQUIRED KNOWLEDGE AND SKILLS:

• Ability to conduct high quality research and analytical skills.
• Ability to draft, review and edit documents with flair and accuracy.
• Good presentation skills.
• Awareness of current and emerging trends in administration particularly in the UN context.
• Knowledge of research methodologies, processes and relevant project management techniques would be an asset.

ITC’S VALUES are: Integrity, Professionalism, Respect for Diversity

ITC’S CORE COMPETENCIES are: Communication, Teamwork, Planning & Organizing,

Accountability, Creativity, Client Orientation, Commitment to continuous learning, Technological

awareness.

ITC’S MANAGERIAL COMPETENCIES are: Vision, Leadership, Empowering Others, Managing

Performance, Building Trust, and Judgment/Decision making.

For further information on competency based interview please click here

C RITICALJOB-SPECIFICVALUES AND C OMPETENCIES

• Communication
• Teamwork
• Planning & Organizing
• Client Orientation

Managerial Competencies

For further information on the competency framework click here and for competency based interviews

please click here