Administrative and logistics coordinator (M/F) - Tanzania

For more than 30 years, Médecins du Monde, a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies.

Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.

MdM currently works in more than 45 countries across all continents where it focuses on 5 priority areas: emergency and crisis, sexual and reproductive health, harm reduction, migrants and displaced populations (health rights), health and environment.

MdM has been working in Tanzania since 1992 on HIV/AIDS development projects. Since 2010 MdM has implemented a Harm Reduction program in Temeke District focused on HIV and Hepatitis prevention among Injecting Drug Users (IDUs). The project has a huge component on building local partners capacities, including in terms of finance, administration, fundraising and logistics.

In the context of the program activities’ development, a position of Administrative Coordinator has been created in 2013 in order to set and support the administrative and logistic Department of the program.
TASKS AND RESPONSIBILITIES:

As administrative and logistics coordinator, you are member of the country coordination Team. You will manage the financial, accounting, budgetary, human resources, administrative and logistics aspects of the mission in order to guarantee rigorous application of MdM procedures and to fulfil the objectives of the mission.

You will report directly to the general coordinator and work in direct link with the finance and human resources department at the HQ.

More precisely, you will be in charge of :

The financial management

In collaboration with the HQ financial controller, design and implementation of the budget monitoring tool adapted to the field need or donor requirement

Monitor overall budgetary consumption with respect to donors’ constraints, adjusts donors’ allocations if necessary

Design and implement various financial procedures and guidelines, ensures it is updated with the evolvement of MDM and donors’ regulations

Together with the HQ financial controller (CGF), elaborate the MdM annual budget for the mission, and work (with the CGF) on budget revision

Consolidate and validate the overall accountancy hold through SAGA software before sending to HQ on a monthly basis with the support of the administrator and HR manager

Define and monitor all operational details of financial management in relation to the local situation (exchange rates, payment methods and schedules, banking and etc.)

Organise and supervises all aspects of cash flow including security of cash, ensures sufficient separation of responsibility and level of control over transactions

The human ressources management

Set up procedures for administrative management of the local and international staff

Briefing of new staff on the organisation, work, position and objectives and support their integration

Assistance to the coordinators with the definition of individual work roles and positions, including job descriptions and lines of management

Registration of international staff with relevant embassies, local authorities and partners likely to help in case of evacuation

The legal management

Facilitate the link between MdM and the national and regional authorities

Surveillance of local legislation and practices

Anticipation and renewal of all administrative agreements, licenses, permits, authorisations and privileges granted to MdM by the various bodies of the Tanzanian authorities

The logistics management

Procurement procedures in line with MDM and donors guidelines and policies

Plan and organize all logistics activities : maintenance of the program office and vehicles, transportation, communication system, purchases, stock management

The capitalisation and filing

With the support of the administrator and HR manager guarantie that the following activities are performed:

Set up the archiving procedures and ensure a proper filing process for all official or legal documents

Copies or originals of all legal documents and contracts are regularly sent to Paris

Contribution to the monthly report on administrative, financial and logistic issues
CONDITIONS OF EMPLOYMENT:
Status : Employee Contract : Fixed-term contract
Duration : 1 year

Starting date : mid of august 2018
Position based Dar es Salaam.

2820 euros gross monthly salary on 13 months
Expatriation bonus (10% gross salary per month)
Transportation cost (home-work), vaccines and visas covered
22.5 RTT per year
5 weeks of paid leaves per year
Health insurance (60% covered by MdM)
Insurance (repatriation…)
Médecins du Monde promotes trainings and internal mobility

SKILLS AND EXPERIENCE NEEDED:
Master in Business Administration or equivalent
Strong INGO experience abroad as administrative coordinator or equivalent
At least 2 years of experience in team management
Experience in building capacity of national partners
Good knowledge and experience of international donors guidelines and procedures
Experience in acknowledging and take into account the labor law in the HR mission policy
Experience in following NGO legal status
Experience in logistics
Excellent command of Excel and SAGA software
Strong interest in building capacities (team and partners)
Adaptability, diplomatic and pedagogical skills
Ability to classify and to manage priorities and take initiatives
Capacity to work and to live in potentially tense conditions
Experience in working with people using drugs in a harm reduction approach could be an asset

Languages: fluent English mandatory, swahili is a plus
You are committed to MdM’s values as an organisation and motivated by its non-statutory, NFP model.

Interested ? please apply via : http://www.jobs.net/j/JPXRqhdb?idpartenaire=128