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Senior Functional Analyst (Procurement - Procure-to-Pay)

Geneva

  • Organization: WIPO - World Intellectual Property Organization
  • Location: Geneva
  • Grade: Mid level - P-4, International Professional - Internationally recruited position
  • Occupational Groups:
    • Procurement
  • Closing Date: Closed

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE\:  please note that the deadline for applications is indicated in local date and time.

 

1.      Organizational Context

 

a.      Organizational Setting

 

The post is located in the Support Team of the Procurement and Travel Division, Administration and Management Sector. The Division aims to provide responsive, effective and quality procurement services and business advice, while achieving the best value for money and ensuring a fair, competitive and transparent process in accordance with sound procurement principles.


The Division is responsible for the procurement of general supplies, equipment, furniture, consumables and professional services provided by private commercial entities, for carrying out tendering processes and the establishment and administration of contractual agreements as well as for the purchase of goods and/or services to support WIPO's various programs in Geneva and in WIPO Member States. The Division also handles all travel administration for WIPO staff members and third party travelers, as well as contracts with individuals.

 

b.    Purpose Statement

 

The Senior Functional Analyst plays a key role in the efficient and effective integration of the Procure to Pay and Travel to Settlement processes into the Enterprise Resource Planning system of the Organization (Oracle-PeopleSoft) and is responsible for documenting, simplifying and streamlining the business processes of the Division.

 

c.    Reporting Lines

 

The incumbent works under the supervision of the Director of the Division.

 

d.    Work Relations

 

The incumbent works closely with internal stakeholders such as the ERP Support Team, Finance and requesters, particularly in the context of cross-functional projects.

 

 

2.      Duties and Responsibilities

 

The incumbent will perform the following principal duties\:

 

a.   Design, implement, maintain and further develop procurement and travel-related strategies for data management and/or enhancement of functionalities using Oracle PeopleSoft solutions or other applications.

 

b.   Manage projects and define and/or oversee the development of functional specifications, requirements, business solution design, resource requirements, prototyping and testing, deliverables and deployment.

 

c.   Develop reporting tools, including Business Intelligence, that meet information requirements of stakeholders and effectively support business decisions; produce timely and reliable reports for the Division and management.

 

d.   Assess the functionality of operational processes and identify opportunities for simplifying, streamlining and enhancing processes and systems in order to increase efficiency; define and document business processes, produce data and process flow diagrams and maps.

 

e.   Prepare, maintain and update documentation and user guides on business processes and IT systems and tools. Develop, conduct and coordinate user support and training.

 

f.    Identify and document specifications for application integration, interface and reporting requirements jointly with ERP technical support teams.

 

g.   Monitor and administer the master data for Procurement and Travel. Ensure the required quality level to sustain optimal efficiency of operations.

 

h.   Supervise other team members, determine priorities and ensure completion and timely and quality delivery of work products.

 

i.    Act as backup for catalog support team member in case of absence.

 

j.    Interact with internal stakeholders such as ERP Support Team, Finance, Requesters, for cross functional project, such as financial closure,  and
perform other duties as required. 


 

3.      Requirements

 

Education

Essential

Advanced university degree in Information Technology or related discipline. A first-level university degree plus two years of relevant professional experience in addition to the experience requested below may be accepted in lieu of an advanced university degree.

 

Desirable

Project management certification, preferably Prince2.

 

Experience

Essential

At least seven years' relevant professional experience including substantial experience gained in a procurement or finance-related function.

Experience in business process analysis and modeling.

Experience working with an ERP system, reporting and data analytics, and travel management tools.

 

Desirable

Experience in managing service level agreements.

Project management experience.

 

Language

Essential

Excellent knowledge of written and spoken English.

 

Desirable

Knowledge of French.

 

Job Related Competencies

Essential

Sound knowledge of procurement operational procedures and processes including Procure to Pay modules in an ERP.

Sound knowledge of travel management applications and tools.

Sound people management skills.

Knowledge of Business Intelligence tools, applications and practices.

Knowledge of project management methodology and terminology.

Advanced user of Excel or other database tools.

Excellent training and presentation skills and ability to communicate technical subjects to non-technical audiences.

Excellent communication and interpersonal skills with the ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.

Good organizational skills, with the ability to work under pressure and successfully prioritize tasks in order to manage multiple commitments and deadlines.

Sound analytical and problem-solving skills.

Competent user of Microsoft Office applications (Word, Outlook, PowerPoint) and the internet and the ability to adapt quickly to new software.

 

Desirable

Technical and functional knowledge of Oracle PeopleSoft (Procure to Pay, Business Intelligence and travel management tools).

 

 

4.      Organizational Competencies

 

1.          Communicating effectively.

2.          Showing team spirit.

3.          Demonstrating integrity.

4.          Valuing diversity.

5.          Producing results.

6.          Showing service orientation.

7.          Seeing the big picture.

8.          Seeking change and innovation.

9.          Developing yourself and others.

 

 

5.         Information

 

Mobility\:  WIPO staff members are international civil servants subject to the authority of the Director General and may be assigned to any activities, office or duty station of the Organization.  Accordingly, the selected candidate may be required to move from time to time to new functions and/or to another duty station.

 

Annual salary\:

Total annual salary consists of a net annual salary (net of taxes and before medical insurance and pension fund deductions) in US dollars and a post adjustment.  The post adjustment (cost of living allowance) is variable and subject to change without notice in accordance with the rates as set within the UN Common System for salaries and allowances.  The figures quoted below are based on the June 2018 rate of 72.4%

 

P4

 

Annual salary

      $70,647

 

Post adjustment

      $51,148

 

Total Salary

      $121,795

 

Currency USD

 

 

 

Salaries and allowances are paid in Swiss francs at the official rate of exchange of the United Nations.

 

Please refer to WIPO’s Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.

 

Additional Information

 

Initial period of two years, renewable, subject to satisfactory performance.  No fixed-term appointment or any extension hereof shall carry with it any expectancy of, nor imply any right to, (further) extensions or conversion to a permanent appointment.

 

This vacancy announcement may be used to fill other posts at the same grade with similar functions in accordance with Staff Rule 4.9.5.

 

Applications from qualified women as well as from qualified nationals of unrepresented Member States of WIPO and underrepresented geographical regions are encouraged. Please click on the following links for the list of unrepresented Member States and the list of underrepresented regions and the WIPO Member States in these regions.

 

The Organization reserves the right to make an appointment at a grade lower than that advertised.

 

_____________________________________________________________

 

By completing an application, candidates understand that any willful misrepresentation made on this web site, or on any other documents submitted to WIPO during the application, may result in disqualification from the recruitment process, or termination of employment with WIPO at a later date, if that employment resulted from such willful misrepresentations.

 

In the event that your candidature is shortlisted, you will be required to provide, in advance, a scanned copy of an identification and of the degree(s)/diploma(s)/certificate(s) required for this position. WIPO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\://www.whed.net/. Some professional certificates may not appear in the WHED and these will be reviewed individually.

 

Additional testing/interviewing may be used as a form of screening.  Initial appointment is subject to satisfactory professional references.

 

Additional background checks may be required.

This vacancy is now closed.
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