By continuing to browse this site, you agree to our use of cookies. Read our privacy policy

Administrative Assistant - 105175

Nepalgunj

  • Organization: EIB - European Investment Bank
  • Location: Nepalgunj
  • Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
    • Administration
  • Closing Date: Closed

Job Details
Job Title
Administrative Assistant
Job ID
105175
Location
LU - Luxembourg
Full/Part Time
Full-Time
Favorite Job

EIB Posting

The EIB, the European Union's bank is seeking to recruit for its Operations Directorate (Ops) – Equity, New Products and Department (ENPST) – Intermediated Finance for Micro, Small and Medium Enterprises Division, at its headquarters in Luxembourg, a:

Administrative Assistant

This is a full-time temporary position

The term of this contract will be 2 years, as this is a temporary replacement assignment, no extension or conversion of the contract is foreseen

Panel interviews are anticipated for second half of July 2018

Purpose

Together with the other three colleagues in the Division’s Secretariat team, the Administrative Assistant will provide administrative assistance to the Division as a whole and the Unit of Private Equity in particular, with the objective of contributing to the efficiency and performance of the Division’s overall activity.

Operating Network

The Administrative Assistant will report to the Head of Division to which (s)he will be assigned and will work with all members of the Division (loan officers and assistants) as well as interface with other Departments and Directorates.

Accountabilities

Lending process:

  • Handle the administrative coordination of the whole lending process (monitoring of deadlines, organisation of meetings, appointments and business trips for the loan officers and the Head of Division)
  • Prepare briefing papers for meetings and business trips
  • Assist the loan officers during the lending process and, as appropriate, in the follow up of projects (in close coordination with the other Directorates participating in the process)
  • Finalise, distribute and file documents and reports prepared by loan officers
  • Handle telephone contacts with clients and follow information flow while loan officers are on mission
  • Assist loan officers in updating and organising contacts

Optimisation of operating tools and working methods:

  • Keep statistics and work pipeline up -to-date; monitor that procedures are followed during the lending process; input data in the loans database in view of the preparation of reports and statistics on the Bank’s activity for the operations covered by the Division
  • Teamwork:
  • Cooperate with the other Assistants and members of the Department; when appropriate train new colleagues on Bank procedures and processes, contribute to a good working atmosphere within the Division and the Department in order to facilitate the timely implementation of tasks, smooth flow of information and achievement of objectives

Qualifications

  • Secondary level education, completed with a 2 year certification in a relevant field (secretarial studies, business administration) or secondary level education with equally qualified experience in a relevant field
  • At least 3 years of relevant professional experience in providing administrative support
  • Excellent knowledge of standard MS Office Tools (Word, Excel, PowerPoint)
  • Excellent knowledge of written and spoken English and a good command of French (*). Knowledge of any other language would be an advantage.

Competencies

  • Achievement Drive: continually keeps an eye on performance, focusing on improving it, showing drive and determination to meet short and long-term goals.
  • Change Orientation: Adapts to differences and changes in the environment; takes a flexible approach to reach outcomes.
  • Collaboration: Works cooperatively as part of a team; works collaboratively with peers across organisational boundaries based on a genuine interest in and an accurate understanding of others and their individual perspectives and concerns.
  • Organisational Commitment: Is willing to commit to an organisation whose mission is to support Europe and is open to diversity, and to align her/his own behaviour with the organisation’s needs and intrinsic values, acting with integrity in ways that promote the organisation’s mission, policies and rules.

 

(*) There may be certain flexibility on this requirement, but limited to particularly suitable candidates who may not yet be proficient in French. If selected, such candidates will be hired on the condition that they build up rapidly knowledge of French and accept that their future career in the EIB may be subject to the attainment of sufficient proficiency in both of the Bank's working languages

We are an equal opportunity employer, who believes that diversity is good for our people and our business. As such, we promote the inclusion of suitably qualified and experienced staff without regard to their gender, age, racial or ethnic origin, religion or beliefs, sexual orientation/identity, or disability (*).

 

Deadline for applications: 26th June 2018

(*) We particularly welcome applications from men and persons with disabilities.

 

#LI-POST



This vacancy is now closed.
However, we have found similar vacancies for you: