SVN 2018/146 (P) - Project Development and Support Unit Coordinator (PDSU) (P2) - Bujumbura, Burundi

Position Title Project Development and Support Unit Coordinator (PDSU) Duty Station :Bujumbura, Burundi

Classification Professional Staff, Grade P2

Type of Appointment : Special short-term graded, Six months with possibility of extension Estimated Start Date :As soon as possible

Closing Date : 26 June 2018

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Bahamas, Congo, Cabo Verde, Czech Republic,

Djibouti, Fiji, Micronesia (Federated States of), Gabon, Guyana,

Iceland, Comoros, Lesotho, Libya, Montenegro, Marshall Islands,

Mauritania, Malawi, Namibia, Nauru, Papua New Guinea, Paraguay,

Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa

Context:

Under the direct supervision of the Chief of Mission, and in close coordination with the Regional Office (RO) in Nairobi and colleagues in Programme Units in Burundi, the successful candidate will primarily be responsible for contributing to and assisting with project conceptualization, proposal development, streamlining internal communications and overseeing the mission’s external communication strategy.

Core Functions / Responsibilities:

1. Coordinate, monitor, follow up on and draft sections of concept notes and proposals for potential donors and funding opportunities such as European Commission, European Commission's Humanitarian Aid and Civil Protection department (ECHO), the African Development Bank, Common Humanitarian Fund, Central Emergency Respond Fund, and bilateral donors in IOM s areas of interest.

2. Supervise and provide guidance to PDSU international and national staff, including the PDSU Assistant and Communication Assistant, and assist with the administration of related HR requirements to facilitate successful team operation.

3. Streamline communication between the Burundi mission and international teams and offices (RO, LEG, ACO, etc.) by reviewing the content of documents, translating when necessary, and Page 1 / 4ensuring proper administrative processes for review and endorsement are respected. 4. Coordinate and support the facilitation of project inception and progress review meetings. 5. Regularly update universal project tracking and funding opportunity database. 6. Assist in identifying potential and realistic funding opportunities by collecting donor information.

Facebook, IOM website) to increase awareness of IOM’s work in Burundi.

8. Provide inputs for the development and dissemination of communications, reports and various media resources for crisis-affected communities based on key messages and concerns in the context of Burundi.

9. Contribute to the design of, and prepare appropriate information campaigns for a variety of target groups, including within the Mission and to external sources, IOM Missions, headquarters, donors, United Nations agencies, government counterpart and other interested stakeholders. 10. Prepare detailed cost projections and timelines for executing each element of the strategy. 11. Develop and strengthen links with local, regional and international media to promote the work of IOM in Burundi.

12. Participate in inter-agency media and communication working groups to encourage information flow across agencies and to develop complementary media strategies. 13. Provide guidance and information to field and programme staff in the sub-offices on public information, media and communication issues.

14 Identify and organize outreach activities and assist the CoM in carrying out initiatives to promote IOM’s image and to increase the awareness of IOM activities in the country. Inform the CoM and Programme Managers on media and communication issues/campaigns. 15. Participate in mission key events and workshops and undertake field duty travels as needed in order to acquire material, including photographs of work being undertaken by the field, that would promote IOM with donors and governments.

16. Liaise closely with IOM Burundi Programme Managers to regularly update the mission website.

17. Assist the Programme Unit with regular reporting, info graphics and situation reports. 18. Assist with providing and coordinating inputs for information requests from Headquarters, the Regional Office, other IOM missions and external partners, such as donors, partner agencies, implementing partners, etc.

19. Participate in various stakeholder meetings, conferences, or workshops as needed. 20. Perform such any other duties as may be assigned.

Required Qualifications and Experience:

Education

Page 2 / 4• Master’s degree in Political or Social Science, International Relations, International Development, Social Sciences or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience. Experience

• Familiarity with a multitude of international development and humanitarian areas of intervention.

• Work experience in technical writing, editing, and reporting in English and French. • Advanced research, writing, outreach and communications skills.

• Experience in donor relations and report writing for relevant donors is an advantage. • Familiarity with monitoring and evaluation concepts and methods.

• Demonstrable knowledge of Burundi political and humanitarian issues.

Languages

Fluency in English and French is required.

Desirable Competencies:

Behavioral

• Accountability – takes responsibility for action and manages constructive criticisms; • Client Orientation – works effectively well with client and stakeholders; • Continuous Learning – promotes continuous learning for self and others; • Communication – listens and communicates clearly, adapting delivery to the audience; • Creativity and Initiative – actively seeks new ways of improving programmes or services; • Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness - displays awareness of relevant technological solutions; • Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other:

Internationally recruited professional staff are required to be mobile. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Page 3 / 4How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 26 June 2018 at the latest, referring to this advertisement. For further information, please refer to:

http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 13.06.2018 to 26.06.2018

Requisition: SVN2018/146(P)-ProjectDevelopment&SupportUnitCoordinator(P2)-Bujumbura,Burundi (55529807) Released

Posting: Posting NC55529818 (55529818) Released

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