Supply & Logistics Manager, (P-5), Juba, South Sudan

UNICEF Sudan has been tackling numerous issues, including displacement, conflict, food insecurity, and droughts and floods. We have achieved significant milestones, helping to boost child protection, treating malnutrition on a wide scale, providing newborn health services and lifesaving access to improved water supply. We also worked with partners to contain diarrhea epidemics and provided immunization services. But there is still a long way to go. Join our team and help us make sure every child has a champion.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, hope...

UNICEF Sudan has been tackling numerous issues, including displacement, conflict, food insecurity, and droughts and floods. We have achieved significant milestones, helping to boost child protection, treating malnutrition on a wide scale, providing newborn health services and lifesaving access to improved water supply. We also worked with partners to contain diarrhea epidemics and provided immunization services. But there is still a long way to go. Join our team and help us make sure every child has a champion.

How can you make a difference?

Under the direct guidance of the Chief of Operations the incumbent manages the supply and logistics operations of a complex nature with significant impact on programme delivery, services, supply and logistic, processes and systems, requiring advanced professional technical mastery and expertise in support of operations and programme objectives. Accountable for effective planning, contracting, procurement of both supplies and services, distribution, inventory management of UNICEF's supplies, in support of the Country Programmes. 

Provide rapid and relevant responses to evolving supply needs and situations facing children and families, including emergency situations, with a priority on achieving value for money.

• Responsible for logistics/supply planning through coordination with Operations/Programme Sections.
• Provides technical advice on specifications, supply and logistics arrangements facilitating cost-effective efficient procurement, customs clearance, inventory management and distribution of supplies and equipment, in support of the country programme implementation.
• Participate in the Country Programme strategy planning preview and reviews to advise on supply/logistics requirements for the of Plan of Operations and Annual Work Plans.
• Develops Supply/Logistics component of the Country Programme, including systems for storage and distribution of supplies to all project sites.
• Ensure systems are in place for end user monitoring of supplies 

Ensure sound, accurate supply/logistics management systems, procedures and documentation as well as regular, accurate reporting to maintain the highest level of integrity, standards and accountability.

• Establish and maintain contacts with the Supply Division in Copenhagen on supply procurement and shipping policies.
• Interprets and advises the management of the country office on policies and procedures impacting on offshore and local procurement and delivery.
• Maintains links with Copenhagen on transnational shipments, deliveries, claims and appropriateness of supplies.
• Oversee the overall preparation of appropriate documentation: cash and supply requisitions,          purchase orders, long term arrangements, CRC submissions etc.
• Act as secretary and adviser to the CRC.
• Establish and maintain a system of contact with customs and port/airport immigration authorities at national ports of entry on the clearance of UNICEF supplies, in keeping with established protocol.
• Ensure preparation of the supply status reports required for donor reports, budget reviews, programme analysis, annual reports, appeals, etc.
• Regularly create and communicate accurate inventory tracking, inventory aging and incoming supplies information.

Supervise and manage effective procurement, local and/or offshore, with a goal to attain lowest cost without sacrificing quality.

• Ensure procurement is done in accordance to UNICEF financial rules and regulations and supply policies, and efficient work processes are in place
• Supervise the Supply and Logistics Section staff, and ensure implementation of the section's work plan.
• Conduct local procurement of both supplies and services through issuance of tenders, bid adjudication and contract management.
• Conduct market research, identify and recommend potential local suppliers.
• Gather and maintain data on and evaluate local supply sources' overall performance, (competitive pricing, cost-effectiveness, product quality and timely delivery,).
• Monitor progress of offshore and/or regional procurement through regular contacts with the Action   Office(s).
• Communicates and reports quality issues with respect to supplies and/or service agreements.

Collaboration and Partnership

• Coordinate with the Programme Section on supply planning, providing technical advice on procurement specifications and supply administration as well as providing advice on supply requirements in the development of the supply component of the Country Programme.
• Provide advice to the Country Office and Government on offshore and/or local procurement policies and procedures, delivery and utilization of UNICEF supplies and equipment; coordinate with Supply Division on supply policy and/or activities.
• Team with the Programme Section and other members of the Operations Section to facilitate procurement as well as efficient customs clearance, storage and distribution of supplies and equipment.
• Develop and maintain partnership and collaborative relations with UNICEF, Government, UN, and bilateral counterparts in supply and logistics activities including distribution, monitoring supply inputs, and inventory. Drive forward ‘’UN procuring as one’’
• Coordinate Procurement Services
• Inform Programs of slow moving inventory, upcoming field distributions or deliveries, incoming materials and quality issues to ensure maximum use of available transportation, warehousing space, manpower and other resources.

To qualify as an advocate for every child you will have…

• Education: Advanced university degree in Business Administration, Management, International Economics, Engineering, International Development, Contract/commercial Law or specialization in directly related areas including credited courses in supply, logistics, purchasing or contracting. Equivalent educational qualification in relevant areas (transport or logistics operations/management, supply management, etc.) 
• Experience: Ten years of relevant professional work experience. Both national and international work experience in supply, logistics, purchasing, contracting, administration and/or other related fields. Work experience in emergency duty station.
• Language: Fluency in English and another UN language.

For every Child, you demonstrate…

UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

The technical competencies required for this post are….

Core Competencies (Required)

• Communication [ II ]
• Drive for Result  [ II ]
• Working With People [ II ]

Functional Competencies (Required)

• Applying Technical Expertise [ II ]
• Adapting and Responding to Change [ II ]
• Deciding and Initiating Actions [ II ]
• Following Instructions and Procedures [ II ]
• Leading and Supervising [ II ]
• Planning and Organizing [ II ]

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

Remarks:

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

* The successful candidate for this emergency recruitment MUST be available to commence work within 31 days of receiving an offer.

* Please note that this is a non-family duty station.

Employment is conditional upon receipt of medical clearance, any clearance required, the grant of a visa, and completion of any other pre-employment criteria that UNICEF may establish. Candidates may not be further considered or offers of employment may be withdrawn if these conditions are unlikely to be met before the date for commencement of service