Finance Assistant

Yangon

Organization: UNOPS - United Nations Office for Project Services
Location: Yangon
Grade: Administrative support - LICA-5, Local Individual Contractors Agreement
Occupational Groups:
- Operations and Administrations
- Administrative support
- Banking and Finance
Closing Date: Closed

Background Information - UNOPS

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.

Background Information - Myanmar

The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world. UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness and sustainability of peace building, humanitarian and development projects. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations.

Myanmar is one of UNOPS leading offices in Asia, acting as fund manager for three of the largest development programmes in the country, namely the Three Millennium Development Goal Fund(3MDG), the Livelihood and Food Security Trust Fund (LIFT) and the Joint Peace Fund (JPF). In addition, UNOPS Myanmar is Principal Recipient for the Global Fund to Fight AIDS, Tuberculosis and Malaria in Myanmar and Cambodia, and for the Global Fund¹s Regional Artemisinin-resistance Initiative targeting drug resistant malaria in the Greater Mekong sub-region. UNOPS provides procurement, infrastructure and project management services to a wide range of organizations in the country, including the Government of Myanmar, international development partners, other UN agencies, NGOs and INGOs. UNOPS Myanmar plays a critical role in ensuring that the quality of services provided to its partners meets stringent requirements of speed, efficiency and cost effectiveness. UNOPS Myanmar Support Services are shared across all programmes. The successful delivery of financial services to all UNOPS operations in Myanmar is the responsibility of the Finance Unit, which is comprised of an Operations Team and a Managed Cash Flow Unit (MCFU) with personnel based around Myanmar. The Managed Cash Flow Unit (MCFU) allows the management and implementation of activities in the public sector through a cash transfer and payment process. This MCFU scheme aims to follow the public sector financing standards and to channel the money to support the Government Ministries under whose supervision the services are delivered.

Background Information - Job-specific

Under the direct supervision of the Finance Associate, the Finance Assistant will provide financial and administrative support to the timely processing, recording, monitoring, and maintaining of financial transactions and accounts relating to payments and receipts in accordance with UNOPS’ financial rules, regulations, policies, and processes.

Functional Responsibilities

Accounting and administrative support
Cash management
Knowledge Building and Knowledge Sharing

1. Accounting and administrative support

Provides accounting, payments, support, focusing on achievement of following results:

• Proper control of the supporting documents for payments and financial reports for projects; preparation of vouchers for projects; PO vouchers; Pay Cycle and payment execution.

• Proper receipting of goods and services and establishment of accruals.

• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Enterprise system; travel claims, MPOs and other entitlements are duly processed

• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.

•Presentation of information on the status of financial resources as required.

• Maintenance of the Accounts Receivables for projects and recording of deposits in Enterprise system.

•Preparation of accounts-payable and PO vouchers for management projects.

• Review of payment requests including supporting documents against the annual work plan and UNOPS FRRs.

• Ensuring that vouchers processed are matched and completed, and transactions are correctly recorded and posted in ERP/electronic or paper-based systems.

• Running of remittance cycle and Creation of Remittance Advices to be sent to the bank.

2. Cash management

Ensures proper cash management system functioning focusing on achievement of the following results:

•Alternate to Finance Associate for timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.

• Alternate to Finance Associate for daily review of zero-balance account bank statements in Enterprise system to monitor imprest level; identification and recording of contributions.

• Management of cash receipts and petty cash.

• Timely and accurate preparation of bank reconciliations.

• Initiation of bank transfers and deals in Enterprise system.

3. Knowledge building and Knowledge sharing

•Support the organization and delivery of training and learning initiatives for personnel on finance-related topics.

• Provide sound contributions to knowledge networks and communities of practice by synthesizing of lessons learnt and dissemination of best practices in finance management support services

• Contribute feedback, ideas, and internal knowledge about processes and best practices and utilize productively.

Education/Experience/Language requirements

Education:

Secondary education is required. A university degree (preferably in finance, accounting, business administration or related area) is an asset.

Experience:

Minimum of 5 years of relevant working experience within the areas of finance, accounting, business administration or related field is required.
Knowledge of UNOPS financial rules and regulations; working knowledge of ERP (particularly Agresso), experience with MS Office 2010/or newer versions, and financial management using electronic systems are desired.

Language Requirements:

Full knowledge of English language and Myanmar language is essential

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: Local Individual Contractor Agreement (LICA) Contract level: LICA 5
Contract duration: 1 year (possible extension subject to satisfactory performance and fund availability)

THIS IS A LOCAL POSITION. ONLY MYANMAR NATIONALS ARE ELIGIBLE TO APPLY. ALL OTHER APPLICANTS WILL BE REJECTED.

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Work-life harmonization

We value our people and recognize the importance of balancing professional and personal demands. UNOPS has a progressive policy on work-life harmonization and offers flexible working options. This applies to UNOPS personnel on all contract types across the globe.

Additional Considerations

Please note that the closing date is midnight Copenhagen time
Applications received after the closing date will not be considered.
Only those candidates that are short-listed for interviews will be notified.
Qualified female candidates are strongly encouraged to apply.
Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

This vacancy is now closed.
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