Desk Officer

Reports to: Regional Director

Liaises with: Strategy, Advocacy and Learning, Public Affairs, Finance, Human Resources, IT and Overseas fields.

Job location: Dublin

Pay Band: 5 (€44,669 - €55,180)

Contract: 12 month fixed term contract

Job Purpose:

The Desk Officer will be focal point within the organisation for assigned countries, liaising with all departments in relation to these countries. The Desk Officer will provide advice and management support to country programmes and keep the Regional Director briefed on pertinent issues and changing circumstances as they arise.

Key Responsibilities:

Programme Support

· assist the assigned countries in the design, planning, implementation, monitoring and evaluation of country programmes, applying current thinking and best practice and involving Strategy, Advocacy & Learning (SAL) as appropriate in this process.

· appraise and feedback on all project-related documents - i.e. concept notes, proposals and reports, both narrative and financial, assessments, evaluations, reviews, etc.

· monitor progress and provide inputs towards the development of quality proposals and reports.

· contribute towards staff training and organisational learning in assigned countries through participation at and facilitation of country level workshops, as required.

· support and participate in the development and review of country-specific Strategic Plans.

· follow up on queries to and from the field with relevant departments – i.e. finance, purchasing/logistics, HR and IT.

Funding

· contribute to the improvement of the organisational co funding situation and to coordinate organisational funding strategies, including participating in relevant seminars and meetings and liaising with all Concern fundraising offices.

· finalise donors’ proposals and reports, both financial and narrative, to the highest standards and donors requirements.

· advise and direct country management in the development of funding strategies for assigned countries.

· source funding for individual project proposals.

· represent Concern to funders as required and to deal with their proposal and report related inquiries.

· be familiar with and brief colleagues as needed in relation to donor strategy, donor guidelines, formats and processes.

· update and develop management information systems such as OFIs, FIBS, programme records and reporting schedules.

Finance

· assist in the financial management of assigned countries.

· ensure the accuracy of country budgets, budget revisions and reporting packs and ensure they meet the needs, resources, and activities of assigned countries.

· assist in managing the financial information provided by the field and other sources.

HR

· In conjunction with the HR Officer agree the selection of personnel for overseas positions.

· assist the HR department in the recruitment, induction and debriefing processes for personnel for assigned countries.

· liaise with the HR Department to ensure best practice in all health and safety matters.

Organisational Learning

· To actively participate in working groups that develop policy and promote organisational learning, both internal and external to the organisation, utilising past experience as appropriate.

Others

· To brief management and other staff as required on current programmes and political, economic and social analysis of assigned countries.

· To support advocacy, communications and development education activities by liaising with relevant departments.

Skills and Experience Required:

Essential:

• A minimum of three years’ experience in an NGO or similar organization based in a Developing country
• Educated to degree level, ideally in a Development related field
• Excellent understanding of Development issues
• Excellent interpersonal and organisational skills
• Good financial ability and understanding
• Experience and knowledge of donor requirements an advantage
• Previous experience in a similar role an advantage

Desirable:

· Strong written and spoken French

To apply: CVs should be submitted through our website at https://jobs.concern.net by closing date: 25^th June 2018.

Candidates must be legally entitled to work in Ireland at the time of application.

Concern is an equal opportunity employer and welcome applications from all section of the community.

Concern has a Programme Participant Protection Policy and an organisational Code of Conduct which have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Programme Participant Protection Policy and the Concern Staff Code of Conduct as an appendix to their contract of employment. By signing the Programme Participant Protection Policy and the Concern Code of Conduct, candidates acknowledge that they have understood the contents of both the Concern Code of Conduct and the Programme Participant Protection Policy and agree to conduct themselves in accordance with the provisions of these two documents.

Your Personal Data

During this job application, you will provide Concern with your personal data. Concern takes its responsibilities towards this personal data very seriously and is committed to complying with all relevant data protection legislation.

Concern receives a substantial amount of funding from external donors each year. Increasingly donors are introducing requirements whereby future funding is conditional on ensuring that the name of any employee or volunteer (existing or new), does not appear on terrorism lists generated by the European Union (List of person, groups and entities to which Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign Assets Control list of specially designated Nationals and Blocked Persons) and the United Nations (Consolidated List).

Any offer of employment (either paid or voluntary) with Concern Worldwide will only be made following a successful clearance check being conducted on the applicant and such checks may be updated periodically during the course of the period of employment.

By submitting a formal application for paid or voluntary employment to Concern, you agree to Concern carrying out a clearance check as outlined above and that Concern will not proceed to recruit you should your name appear on any of the aforementioned lists

In certain circumstances, donors may request that personal data relating to employees to work on the activities that they fund be provided directly to them - so that they can perform their own counter terrorism checks. This may involve transferring some basic personal data outside the EEA. It will be a condition of your employment contract that Concern be allowed to share this information with institutional donors for these purposes.

For additional information please consult our web site or contact the Human Resource Division in our Head Office.

You have certain rights under data protection legislation. For more information on how to exercise those rights please visit www.concern.net/about/privacy

Please only apply for this position if you are satisfied with the proposed processing of your personal data as outlined above.

CVs should be submitted through our website at https://jobs.concern.net