Project Coordinator - Beirut (Lebanese National) - Lebanon

P.S: Please ensure that you fill in all details before submitting your application on WebCruiter. Empty and incomplete applications will not be considered.

All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships. 

1. Role Summary:

The Madad Water, Sanitation and Hygiene (WASH) program for refugees from Syria and Lebanese host communities is funded by the European Union Regional Trust Fund in Response to the Syrian Crisis (EU-MADAD) and created by the Norwegian Refugee Council (NRC) in consortium with Gruppo Volontariato Civil  (GVC), Oxfam and World Vision (WV). The program aims to contribute to effective and sustainable multi-level water governance in crisis affected Lebanon.

The Project Coordinator will be responsible for overall project administration and grant management, including drafting reports, donor compliance, and other documentation and undertaking processes for overall coordination of the consortium and committees.

Generic Responsibilities:

1. Coordinate and implement the project according to strategy, proposals and plans.
2. Accountable for the quality of proposals and reports submitted to regional office and donors.
3. Ensure adherence to NRC policies and donor requirements.
4. Develop detailed annual activity and work plans.
5. Promote and share ideas for improvement and necessary changes in the activities.
6. Cooperate with relevant partners and local authorities.
7. Prepare periodic progress reports and other documents as required.
8. Ensure proper filing of all project documents.
9. Ensure that NRC’s related activities are implemented within  NRC’s Protection mainstreaming guidelines and report any breaches/concerns to the line manager and/or focal point for proper action.

Specific responsibilities  

• Contribute to the development and revision of funding proposals, budgets and donor reports.
• Create tools to simplify the processes of proposals and reporting.
• Coordinate the development and distribution of internal and external reports.
• Break down the annual operational plans (including program activity and communications/visibility) into weekly, monthly and quarterly detailed implementation plans.
• Support in the regular follow-up of the plans with partners and flag any delays.
• Support in the development of Standard Operating Procedures (SOPs) and harmonization of program methodologies.
• Support in ensuring donor compliance.
• Ensure smooth running of regular Secretariat office functions, including procurement of required goods and services, scheduling, transportation, expenditure tracking, reception, and other administrative functions, in close cooperation and in accordance with the policies of Host Agency (NRC).
• Manage organization, scheduling, venues and other logistics for regular and ad hoc coordination meetings, workshops and events.

• Facilitate information sharing and exchange by:
  • Submission of a weekly sitrep to the Board members and key stakeholders.
  • Write generic concept notes and program factsheets to be used in donor meetings and visits.
  • Maintaining up-to-date list of contacts and relevant partners including UN agencies, local/national NGOs, and the donor/diplomatic community.
  • Tracking ‘key learning’ on working in consortium.
  • Ensuring that relevant reports, announcements, and updates are timely and consistently circulated to relevant stakeholders and partners via regular digest emails/newsletters.

• Record and disseminate detailed notes of board meetings and other meetings as requested.

Critical Interfaces:

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

• Consortium Manager, M&E Manager/Coordinator,
• Grants Manager and Finance unit
• Donors, Partners, and Service Providers

1. Competencies:

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

 1. Professional Competencies:

These are skills, knowledge and experience that are important for effective performance.

• Bachelor degree in Business Administration or another relevant field
• 3 to 5 years of relevant experience within field of expertise
• Previous experience from working in complex and volatile contexts
• Good understanding of donor rules and regulations
• Fluency in English, both written and verbal
• Proficiency in Microsoft Office Applications including Excel, Word, and PowerPoint

2. Behavioral Competencies:

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:

• Planning and delivering results
• Managing resources to optimize results
• Influencing
• Empowering and building trust
• Handling insecure environments