UN Women: Monitoring and Reporting Specialist
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
Reporting to the Regional Director, the Monitoring and Reporting Specialist will provide support to the Regional Office (RO) and Country Office (CO)/ Multi Country Office colleagues in incorporating monitoring and reporting into programme formulation as well tracking against Strategic Plan targets and the reporting of results to internal and external audiences.
Duties and Responsibilities
Provide guidance and technical support to the country offices and multi country offices in incorporating monitoring and reporting into programme formulation:
- Provide quality assurance of program documents through review of results frameworks in order to meet SMART criteria;
- Manage the development of monitoring indicators, monitoring calendars, and field monitoring plans and quality assurance processes; ensure use of relevant evaluation findings, conclusions and recommendations are incorporated to programme formulation;
- Coordinate annual work plan monitoring, reviews and reporting, and entry of the RO budget into Atlas;
- Ensure linkage of Annual Work Plans (AWPs) and corresponding Monitoring, Evaluation and Research (MER) Plans with the UN Women Strategic Plan;
- Provide strategic guidance to partners/ COs/ MCO in developing Performance Monitoring Frameworks (PMFs) and Baseline Surveys;
- Provide advice to country offices in the clearance of donor agreements and Programme Cooperation Agreements;
- Ensure sufficient funds for monitoring, evaluation and reporting at country/ regional level.
Provide technical guidance to the Country Offices and Multi Country Office in and oversee monitoring and tracking of results against country/ regional level targets and UN Women Strategic Plan as well as budgets:
- Ensure data collection and analysis from field visits are coordinated and standardized across programmes;
- Visit countries/ partners to support monitoring of results, planning processes, and delivery rates;
- Lead the review of financial reports, liaise with operations, based on contractual obligation;
- Monitor budgets are regional and national levels and identify unaligned resources for expedite correction by countries;
- Coordinate the monthly review of the RO budget and propose recommendations to the Senior Management; provide support to the coordination of the budget mid-year assessment;
- Develop the COs/MCO’s Monitoring, Evaluation, and Research Plan.
Oversee reporting of results to Senior Management:
- Coordinate and provide technical guidance to the country offices in meeting internal reporting requirements and deadlines, including annual reporting process;
- Finalize programme reports (both narrative and financial); ensure use of relevant evaluation findings, conclusions and recommendations are incorporated into programme reporting;
- Review progress reports submitted by country offices/partners and provide feedback to improve quality and timeliness of reporting;
- Ensure the availability (including collecting and maintaining) of data for country, regional and global corporate reports, mid-term reviews, and final evaluations.
Provide technical support to donor reporting:
- Maintain donor contract management system for the region and ensure that correct data and documentation is uploaded by country offices;
- Provide technical support to and ensure quality of results oriented narrative reports to donors;
- Liaise with the Finance Section in Headquarters for the timely preparation and submission of Financial reports to donors;
- Track the spending of donor funds and prompt the programme staff about seeking no-cost extension, as necessary, and in close collaboration with the Monitoring & Reporting focal points.
Contribute to knowledge building and capacity building:
- Identify and disseminate good practices, lessons and knowledge; as identified through programme implementation, monitoring and evaluation activities;
- Develop capacity development tools, including training materials and packages;
- Manage capacity building opportunities of staff and partners in the region in the areas of Results Based Management (RBM), Monitoring and Evaluation;
- Promote the awareness and understanding of the shared responsibility of Monitoring & Reporting among all staff members through communication, training, learning and development activities.
Key Performance Indicators:
- Timely and quality technical support to the programme team and partners in line with work plan;
- Quality and timely systems for tracking/monitoring developed and implemented;
- Timely synthesis and submission of quality and accurate reports;
- Quality knowledge management tools.
- Respect for Diversity.
- Awareness and Sensitivity Regarding Gender Issues;
- Creative Problem Solving;
- Effective Communication;
- Inclusive Collaboration;
- Stakeholder Engagement;
- Leading by Example.
Please visit this link for more information on UN Women’s Core Values and Competencies: http://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-employment-values-and-competencies-definitions-en.pdf
- Strong knowledge of programme formulation and implementation and Results Based Management;
- Strong knowledge of monitoring and evaluation, evaluation design, data collection and analysis, and reporting;
- Ability to synthesize program performance data and produce analytical reports;
- Strong analytical and report writing skills;
- Good knowledge of UN programme management systems.
Required Skills and Experience
- Master’s degree (or equivalent) in Political or Social Science, Economics, International Development Studies, Gender/Women's Studies. Advanced University degree in Monitoring and Results Based Management considered an advantage.
- At least 5 years of progressively responsible experience at the national or international level in monitoring and reporting of development projects/ programmes;
- Experience in the United Nations systems in an asset;
- Field experience is an asset.
- Fluency English is required;
- Working knowledge of French is an asset.
- All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment. Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.
In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.