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VN 2018/158 (P) - Resources Management Officer (P2) - Lagos, Nigeria

Lagos

  • Organization: IOM - International Organization for Migration
  • Location: Lagos
  • Grade: Junior level - P-2, International Professional - Internationally recruited position
  • Occupational Groups:
    • Operations and Administrations
  • Closing Date: Closed

Position Title Resources Management Officer

Duty Station : Lagos, Nigeria

Classification :Professional Staff, Grade P2

Type of Appointment : Fixed term, one year with possibility of extension Estimated Start Date : As soon as possible

Closing Date : 16 July 2018

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Bahamas, Cabo Verde, Czech Republic, Djibouti, Fiji, Micronesia (Federated States of), Gabon, Guyana, Iceland, Comoros, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Malawi, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, Swaziland, Timor-Leste, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa

Context:

Working under the overall guidance of the Chief of Mission, and the direct supervision of the Resource Management Officer, in Abuja and in coordination with the EUTF Programme Manager and other relevant Units, the successful candidate will be responsible for monitoring of the budgetary, financial, human resources and administrative functions of the Lagos Sub-Office. S/he will also contribute to providing recommendations aiming at increasing effectiveness and efficiency of resource management in the Lagos Sub-Office.

Core Functions / Responsibilities:

1. Monitor financial management, particularly in the Sub-Office Lagos, including the oversight of financial expenditures and accountability. Undertake financial analysis of all activities in the assigned sub-office.

2. Coordinate with senior management the preparation of donor financial reports in accordance with IOM regulations and established procedures.

3. Assist in forecasting cash flows according to activities in the Sub-Office Lagos and ensure daily control of funds disbursed; verify that funding is received in accordance with donor agreements.

Page 1 / 44. Participate in the preparation and draft portions of the annual budget for the Mission, and assist in the preparation of budgets for new programs.

5. Inspect payroll versus budgets, ensuring that salaries are correctly allocated to projects consistent with IOM's projectization criteria.

6. Make recommendations on procedural improvements and assist in training local staff in the relevant areas of administration and finance, in coordination with the RMO Abuja and other RM Units in Abuja.

7. Assist in the supervision of the Sub-Office Lagos administrative functions, and other related activities, in accordance with the Organization’s policies and procedures.

8. Monitor the implementation of procurement, logistics, facilities maintenance, asset administration, and transport support within established internal control mechanisms. 9. Evaluate, monitor and update the database of vendor/contractor accreditation and evaluation status to ensure a pool of reliable vendors and contractors.

10. Establish and monitor a tracking system of commodities, supplies, and equipment and project assets in the mission.

11. Liaise with other internal functional units of the Mission, and support the supervisor in liaising with banks, donors and government counterparts and other stakeholders as required in the performance of the accounting function.

12. Liaise with relevant units at IOM Abuja with regards to the financial and administrative activities of the Mission.

13. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Finance, Accounting, Business Administration or a related field from an accredited academic institution with two years of relevant professional experience; or • University degree in the above fields with four years of relevant professional experience. • Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.

Experience

• Experience in financial management, accounting and budgeting;

• Experience in budgeting and reporting for EU funded projects;

• Experience in the field of resources management, IOM project financial planning and budget revision management;

• Good knowledge of human resources management;

• Familiarity with financial oversight and public administration;

• Experience in liaising with governmental and diplomatic authorities as well as with international institutions;

• Knowledge of IOM’s regulations, policies and procedures preferred;

• Knowledge of International Public-Sector Accounting Standards (IPSAS) and SAP highly desirable;

• Audit experience highly regarded;

• Knowledge of IOM accounting systems, software and procedures a distinct advantage. Page 2 / 4Languages

Fluency in English is required. Working knowledge of any local language is an advantage. Desirable Competencies:

Behavioral

• Client Orientation – works effectively well with client and stakeholders;

• Continuous Learning – promotes continuous learning for self and others;

• Communication – listens and communicates clearly, adapting delivery to the audience; • Creativity and Initiative – actively seeks new ways of improving programmes or services; • Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness - displays awareness of relevant technological solutions; • Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

accreditation, any residency or visa requirements, and security clearances.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 16 July 2018 at the latest, referring to this advertisement.

For further information, please refer to:

http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Page 3 / 4Posting period:

From 03.07.2018 to 16.07.2018

Requisition: VN 2018/158 (P) - Resources Management Officer (P2) - Lagos, Nigeria (55551639) Released

Posting: Posting NC55551648 (55551648) Released

Page 4 / 4

This vacancy is now closed.
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