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State Coordinator

Juba (South Sudan) | Sudan

Responsibilities

The State Coordinator will be responsible for all HPF funded projects in his/her area and is expected to ensure integrity, high level transparency and commitment in the delivery on the project. In the performance of their duties, the State Coordinator will be required to follow Standard Operating Procedures provided by the HPF and to seek guidance as needed in regards to technical issues, and any other challenges or questions that may arise. The main roles and responsibilities include:

  • Support planning and management of the program activities and outputs at the field level to ensure the project achieves its objective of improving quality health services
  • The State Coordinators will take lead in reviewing all the technical reports from the Implementing Partners which include, county and hospital projects in their lots and areas of operation
  • Track the performance of the project activities and targets against the expected results and advise on implementation process to ensure the project is progressing towards attaining its targets
  • Conduct periodic analysis of impact of the project at the field level and promote learning and sharing of best practices and lessons learnt through documentation
  • Support county-level reporting to SMOHs, MOH and HPF Juba secretariat especially the HMIS, IDSR, E-Monthly and QTPRs
  • Support the HPF finance unit in tracking Implementing Partners’ budget expenditures against actual approved budgets and advise on cost deviations during budget realignments
  • The State Coordinator will support the HRIS/PFM activities in the States including attending the CTMC meetings, facilitate communication among line ministries and ensure Implementing Partners adhere to government public financial management benchmarks as determined by HPF management.
  • Review Implementing Partners monthly technical reports and provide feedback to the IPs through the M&E Unit on project performance
  • Coordinate HPF support to avoid duplication, maximize coverage and inter-sectorial collaboration
  • In line with the communication strategies of the consortium, ensure visibility of the project and project strategies at field level
  • Support collection of stories and photographs that demonstrate the positive impact of the project
  • Monitor the performance of the implementing Partner in regards to adherence to contracts, including regular visits to the Counties, health facilities and communities
  • Track work plan progress and participate in the review meetings between SMoH, CHDs and Implementing Partners
  • Coordinate HPF needs assessments and capacity building plans leading to potential support in future in identified gaps.
  • Act as liaison between SMoH, CHDs and the Implementing Partners
  • Manages on behalf of the SMOH the state support fund to ensure it serves the intended purpose.
  • Create an enabling environment to promote information sharing, partnerships and cordial relationship between community based organisations, government structures, implementing partners and target communities where the project works
  • Support the implementing partners to ensure timely, accurate and quality monthly narrative and financial reports are submitted in line with HPF procedures.
  • State Coordinator is the line manage the project driver and any other staff that will be deployed to the field.
  • Support the dissemination of MoH policies, and GRSS policies as relevant.
  • Represent the HPF Team Leader in activities at Regional /State and County Level
  • Any other job related assigned duty

Key Deliverables

In line with the project outputs of realising stronger health facilities and service delivery, improved community governance and ownership, greater accountability and stronger health systems, the State Coordinator will specifically be responsible for the following deliverables that will contribute to the overall outputs:

  • Reports to the Field Operations manager
  • Regular communication to provide updates on projects using various forms of communication relevant for the message and audience; these include the security situation, monthly field visit reports and reports on workshops conducted.
  • Updates on outcomes of annual reviews needs assessments and capacity building plans
  • Draft success stories on key project impacts in the counties
  • Notify HPF on changes in political /security context in the region as and when they occur to inform implementation, security and safety of staff and other related partners
  • Support the implementation of an appropriate visibility strategy
  • Report challenges and/or solutions and gaps if any
  • Facilitate the data flow of all reporting.

Requirements:

  • Minimum 3 years of relevant experience in South Sudan;

  • Minimum 2 years of experience in South Sudan

  • Diploma /Bachelor’s Degree in health related field or public administration with minimum three of years professional management or implementation experience

  • Thorough familiarity with word processing, spreadsheet, and project scheduling computer applications and Ability to work with database applications,

  • Ability to work effectively as a team member and independently without daily supervision,

  • Ability to manage multiple priorities under pressure, trouble-shoot, and to meet short- and long-term deadlines.

  • Demonstrate the ability to develop, coordinate and coach the health CHD and facility staff.

  • Demonstrated experience in planning, budgeting and financial management

  • The candidate must have an Excellent English written and verbal communication skills

  • A minimum of three years of management, administration, or program coordination experience is highly desirable.

  • Ability to develop productive relationship with SMOH, CHDs and Implementing partners.

  • The application is open to South Sudanese nationals only.

  • Female candidates are highly encouraged to apply

Interested candidates may apply via e-mail: jobs@psi-southsudan.org or you can drop hard copy of their CV, cover letter and list of referees to Reception’s Desk at PSI South Sudan Juba Office reception.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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  • Organization: PSI - Population Services International
  • Location: Juba (South Sudan) | Sudan
  • Grade: Mid level
  • Occupational Groups:
    • Managerial positions
    • Project and Programme Management
  • Closing Date: 2018-07-20

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