Travel Assistant
Ankara
- Organization: FAO - Food and Agriculture Organization of the United Nations
- Location: Ankara
- Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
-
Occupational Groups:
- Administrative support
- FAOSEC
- Closing Date: Closed
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FAO is committed to achieving workforce diversity in terms of gender and nationality.
Persons with disabilities are equally encouraged to apply.
All applications will be treated with the strictest confidence.
The incumbent may be re-assigned to different activities and/or duty stations
depending on the evolving needs of the Organization
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Organizational Setting
FAO's Sub-regional Office for Central Asia is responsible for developing, promoting, overseeing and implementing agreed strategies for addressing sub-regional food, agriculture and rural development priorities. It develops and maintains relations with sub-region wide institutions including Regional Economic Integration Organizations (REIOs). The Sub-regional Office is a subsidiary of FAOâs Regional Office for Europe and Central Asia (REU).
Reporting Lines
Under the overall supervision of the Sub-Regional Coordinator and the direct supervision of the Administrative Officer, the incumbent provides day-to-day assistance to travel, including the processing of TAs and TECs and provision of assistance in the use of corporate travel systems, to ensure the implementation of appropriate travel activities in conformity with the relevant rules, procedures and practices of the Organization.
Technical Focus
The Travel Assistant performs a large variety of routine functions assisting the processing of transactions and the use of corporate travel systems
Tasks and responsibilities
- Process Travel Authorisations (TA), in accordance with the organizationâs rules and policies; verify required travel documents are submitted;
- Process travel expense claims, in accordance with the organizationâs rules and policies; verify travel performed against appropriate entitlements;
- Identify, review and claim refunds of travel costs from travel agents or travellers and take necessary follow up action;
- Provide travel assistance to staff on a day to day basis for travel arrangements and entitlements based on the organizationâs rules and policies; liaise with relevant travel agents to ensure that the organization obtains the best service and price for all travel;
- Brief/de-brief staff members on issues relating to related administrative matters such as visas, security clearance, documentation procedures ,etc.
- Extract, input, maintain and verify correctness of travel records in the organizationâs corporate travel system to ensure proper accounting transactions related to travel costs and staff travel;
- Assist in the preparation of budgets on travel costs and maintain travel budgetary and statistical control records;
- Assist in clearing outstanding travel-related balances through reviewing travellersâ recovery lists and taking the necessary follow-up action;
- Perform other duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
- Secondary School Education
- Three years of relevant experience in travel/ office / administration / or accounting support work
- Working knowledge (Level C) of English and Turkish
FAO Core Competencies
- Results Focus
- Teamwork
- Communication
- Building Effective Relationships
- Knowledge Sharing and Continuous ImprovementTechnical/Functional Skills
- Good knowledge of financial rules and regulations, accounting policies and practices
- Good knowledge of Enterprise Resource Planning (ERP) corporate travel systems
- Good knowledge of communication and documentation standards
- IT Skills\: Good knowledge of the MS Office applications, Internet and office technology equipment
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Please note that all candidates should adhere to FAO Values of Commitment to FAO,
Respect for All and Integrity and Transparency
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ADDITIONAL INFORMATION
- FAO does not charge a fee at any stage of the recruitment process (application, interview, processing).
- Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognised in the IAU/UNESCO list.
- Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications.
- Candidates with acceptable language certificate/s should upload them when submitting their application. For details, visit http\://www.fao.org/3/I8446EN/i8446en.pdf
- For other issues, visit the FAO employment website\: http\://www.fao.org/employment/home/en/
- For further information on categories, contract duration and honoraria, please refer to the Conditions page.
HOW TO APPLY
To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Incomplete applications will not be considered. Only applications received through the recruitment portal will be considered.
Vacancies will be removed from the recruitment portal at 23\:59 Central European Time (CET) on the deadline for applications date. We encourage applicants to submit the application well before the deadline date.
If you need help, or have queries, please contact\: iRecruitment@fao.org
FAO IS A NON-SMOKING ENVIRONMENT
This vacancy is now closed.
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