Administrative Officer for Emergency Coordination Unit

UNITED NATIONS RELIEF AND WORKS AGENCY

FOR PALESTINE REFUGEES IN THE NEAR EAST

UNRWA

UNRWA is the United Nations agency responsible for the protection, care and human development of a population of some 4.7 million Palestine refugees living in the Gaza Strip, the West Bank, Jordan, Lebanon and the Syrian Arab Republic.  UNRWA is committed to assisting Palestine refugees in maintaining a decent standard of living, acquiring appropriate knowledge and skills, enjoying the fullest possible extent of human rights, and leading a long and healthy life.  UNRWA is the largest UN operation in the Middle East with more than 29,000 staff.   Most of these staff is refugees themselves, working directly to benefit their communities - as teachers, doctors, nurse or social workers. UNRWA is seeking to employ a qualified:

Administrative Officer for Emergency Coordination Unit

Vacancy Announcement Number

LDC/01/2018

Contract Status••••••••

Limited Duration Contract (LDC)

Contract Duration •••••••••••••••••••••••••••••••••••

Six months Duration(subject to extension upon availability of funds and satisfactory implementation of assignments)

Grade•••••••••

LDC

Benefits

Band E/S1 Gross Monthly Salary JD 816.50 fils, Depending on the professional knowledge and experience. Other benefits include compulsory medical insurance, annual leave, and dependency allowance (if applicable).

Department ••••••••••••••••••••••••••••••••••••••••••••••

Emergency Coordination Unit

Issue Date••••••••••••••••••••••••••••••••••••••••••••••••••

05 July 2018

Deadline for Applications•••••••

18 July 2018

Place in the Organisation

The incumbent of this post reports technically and administratively to the Emergency Coordinator.

Primary Duties and Responsibilities

•         Receiving and verifying requests for payments and invoices charged to the Emergency Response expenditures and ensure proper back charging, and follow up with relevant departments.

•         Coordinate with JFO Human Resources the recruitment of staff that works directly for the emergency activities for JFO and all other areas, generate the necessary contracts for such assignments, update "Staffing Sheet", monitor the financial coverage of these contracts and their work/leave schedules, and renew their contracts as and when required.

•         Raise PR, PO, SO, MPO, SES and follow up with the DUO, PLD, and finance.

•         Coordinate with (ARSSOs) for the logistics requirements and make the necessary action to ensure adequate provision is made.

•         Any purchases specific to our department or four Areas.

•         Consult and share with the JFO committee & four areas on the messaging

•         Requesting the bank to reissue new ATM cards/PINs to replace the old ATM cards and PINs.

•         Raise BAAs, and follow up on them with Finance.

•         Update the staffing sheet.

•         Support in updating the Projects financial reports on monthly basis.

•         Performs such other duties as may be required.

Minimum Qualifications

•         University degree in business administration and any other related fields.

•         Two years of experience in administrative work.

•         Very good knowledge of English language and fluent in Arabic language.

•         Excellent computer skills.

•         Financial background is preferable.

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Competencies

•         Task & time management skills.

•         Team Player; Works as a competent member of the team, willingly providing back-up support for co-workers when appropriate and actively supporting group goals

•         Adaptability; Shows the ability to manage multiple conflicting priorities without loss of composure.

Desirable Qualifications

•         Financial background is preferable.

•         Ability to work on REACH system is an asset.

EQUIVALENCY

When the minimum requirements are not fully met, the Field Director may exceptionally substitute part of the unmet requirements with a combination of relevant academic qualifications, additional professional training and progressive relevant work experience.

NB: Work experience alone or formal qualifications with no relevant work experience are not considered an acceptable combination.

How to Apply

Applicants are required to register at http://jobs.unrwa.org by creating a personal profile and completing an UNRWA Personal History Form. Please note that UNRWA only accepts degrees from accredited educational institutions. Only applications received through http://jobs.unrwa.org will be considered. Due to the large number of applications received, only applicants short-listed for interview will be contacted.

General Information

UNRWA encourages applications from qualified and experienced women. UNRWA welcomes applications from qualified candidates with disabilities. •

This vacancy notice is open to internal and external candidates. First priority will be given to fully qualified staff members; second priority to fully qualified external Palestine refugee applicants. An internal candidate with a temporary-indefinite or fixed-term appointment selected for this post will retain his/her current contractual status and entitlements in accordance with current letter of appointment and applicable Area Staff Rules.

UNRWA is a United Nations organization whose staff is expected to uphold the highest standards of integrity, neutrality and impartiality. This includes respect for human rights, for diversity, and for non-violent means of dealing with all kinds of conflict. UNRWA staffs are expected to uphold these values at all times, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. UNRWA is a non-smoking working environment.

The United Nations does not charge fees at any stage of the recruitment process (application, testing, interviewing, etc). The United Nations does not concern itself with information related to bank accounts.

Date of issue: •05 July 2018