Logistics & Procurement Assistant

ABOUT US

The Danish Refugee Council/Danish Demining Group (DRC-DDG) operated in Ukraine in 1998-2000 in the return and reintegration of Crimean Tatars, and from 2007-2013 for the protection of asylum seekers and refugees, as well as the capacity building of government and civil society.

Today, DRC-DDG implements activities in eastern Ukraine to assist internally displaced and conflict-affected persons. DRC-DDG field offices are located in Mariupol, Slovyansk/Severodonetsk, and the head office is located in Kyiv. Activities include shelter repair, legal assistance and information, psycho-social counselling, adolescent right protection, livelihood restoration, humanitarian demining, and mine risk education. DRC also works to promote durable solutions and strengthen capacities of duty bearer, stakeholder and local communities and providing policymakers, key ministries, legislators, and civil society groups involved with internal displacement with direct and concrete assistance in ensuring protection that mitigate the effects of displacement. Donors include OFDA, ECHO, DFID, SDC, BPRM and UNICEF, SIDA.

ABOUT THE JOB

The Logistics and Procurement Assistant provides administrative and/or technical logistics and procurement support. The Procurement and Logistics Assistant reports to the Logistics & Procurement Officer and works under technical supervision from Procurement and Logistics Manager (based in Mariupol) and closely with the finance, HR, administrative and programme staff to ensure smooth and timely procurement to support programmes.

Main responsibilities

• Ensure that all orders are tracked from point of planning and request through to final receipt.
• Prepare the relevant documents for the procurement of goods and services
• Participate in evaluation of bids and proposals and make sure the bids evaluation report, technical evaluation, minutes of negotiations and negotiated contract in selection of consultants contain all the facts and information required to justify the recommendations made in the report.
• Participate in the joint verification of procured goods and equipment and to ascertain the items conformity to Technical Specifications and Quantities.
• Check that all assets old and new are properly recorded and tagged.
• Close cooperation with custom broker on the import of necessary equipment and vehicles
• Make sure that procurement and logistics documents are filled properly, contact database is updated, documents are scanned and etc.
• Perform the physical asset check
• Overseeing deliveries to and dispatches from DRC warehouses and effecting the necessary documentation.
• Maintaining good communications with programme staff in other DRC locations and partner organizations

• Minimum 2 year of relevant work experience.
• Experience in administrative tasks, including filing systems.
• Excellent IT skills
• Experience with standard procurement procedures and documentation.
• Proven verbal and written communication skills in Ukrainian/Russian.
•  Intermediate English language skills are required.

• Striving for excellence: Focusing on reaching results while ensuring efficient processes.
• Collaborating: Involving relevant parties and encouraging feedback.
• Taking the lead: Taking ownership and initiative while aiming for innovation.
• Communicating: Listening and speaking effectively and honestly.
• Demonstrating integrity: Acting in line with DRC's vision and values.

• Relevant university degree, preferably in economics, finance, management

  WHAT WE OFFER

• An interesting opportunity for a Ukrainian citizen to work with dedicated team of operational and programme staff based in Kyiv, Mariupol, Slovyansk and Severodonetsk. Be involved in providing logistician and procurement support to humanitarian projects staff.
• Contract length: 6-month contract to begin 1 August 2018.
• Work place: Kyiv
• Salary Level: D. (Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Ukrainian citizens. The contract duration is subject to change, pending further donors funding.)

APPLICATION PROCESS

Interested? Then apply for this position by clicking on the apply button. All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.

Closing date for applications: 22 July 2018. Please note that DRC reserves the right to conduct interviews and select best candidate before the closing date for applications.

If you have questions or are facing problems with the online application process, please contact our job support at drc.ngo/jobsupport. For further information about the Danish Refugee Council, please consult our website drc.ngo.