By continuing to browse this site, you agree to our use of cookies. Read our privacy policy

Finance Officer

Yangon (Myanmar)

Background Information - Myanmar

Myanmar is one of UNOPS leading offices in Asia, acting as fund manager for three of the largest development programmes in the country, namely the Three Millennium Development Goal Fund (3MDG), the Livelihoods and Food Security Fund (LIFT) and the Joint Peace Fund (JPF). In addition, UNOPS Myanmar is Principal Recipient for the Global Fund to Fight AIDS, Tuberculosis and Malaria in Myanmar and Cambodia, and for the Global Fund¹s Regional Artemisinin-resistance Initiative targeting drug resistant malaria in the Greater Mekong sub-region. UNOPS provides procurement, infrastructure and project management services to a wide range of organizations in the country, including the Government of Myanmar, international development partners, other UN agencies, NGOs and INGOs. UNOPS Myanmar plays a critical role in ensuring that the quality of services provided to its partners meets stringent requirements of speed, efficiency and cost effectiveness.


Background Information - Job-specific

In order to gain additional efficiencies as well as strive for excellence in provided services, UNOPS Myanmar created a Programme Management Office (PMO) to support the specific needs of the individual funds, while fostering cross-pollination of information, knowledge and implementation of good practices across the Funds.  The Finance Officer will support the LIFT Fund. 


Functional Responsibilities

Under the supervision of the Senior Budget and Reporting Officer, the Finance Officer will be responsible for management  support of LIFT’s budget.  S/he will adhere to the UNOPS rules and regulations and will be responsible for the following functions:   

  1. Implementation of operational strategies and procedures
  2. Budget Preparation and Management
  3. Cash Management
  4. Control of Accounts and Payments
  5. Assurance of the programme delivery
  6. Knowledge Building and Sharing
  7. Team Management

1.      Implementation of operational strategies and procedures

  • Ensure changes in UNOPS operational strategies and systems are implemented at fund level;
  • Adapt processes and procedures for budget and financial reporting in line with UNOPS Financial Rules and Regulations and best practice in Fund Management;
  • Collaborate in the improvement of the UNOPS budget formulation system, by updating and proposing change to facilitate efficient financial management and enhance financial reporting through the system.
2.     Budget preparation/management & reporting
  • Preparation of the programme budget; regular analysis and reporting on the budget and the delivery situation; monitoring of expenditures against budget allotments and reporting on variances.
  • Keep up to date with guidelines and procedures for the purpose of complying, streamlining and/or strengthening of existing financial and budgetary procedures.
  • Prepare timely financial statements and financial reports as per the fund’s requriements.
  • Communicate regularly with colleagues to ensure full control over the budget and sharing of information relevant for budget management across the team;
  • Recommend cost saving strategies in consultations with stakeholders.
3.     Cash management
  • Organization and oversight of cash management processes, timely accounting and reconciliation of all transactions.
  • Timely review of cash position to ensure sufficient funds on hand for disbursements; identification and recording of receipts for income application.
  • Monitoring of the delivery and income of the Fund.
  • Manage the fund flow in close collaboration with the programme and contracts team, for the Fund Director’s review and submission to donors as required. 
4.      Control of accounts and payments
  • Analysis and elaboration of proposals for the internal expenditures’ control system, ensuring vouchers processed are matched and completed, transactions are correctly recorded and posted in ERP, payrolls are reconciled and travel claims/ other entitlements are duly processed.
  • Quality control of the account by performing ongoing review, analysis and reconciliation of accounts. Investigation of discrepancies and initiation of timely corrective actions.
  • Control of the Accounts Receivables for UNOPS projects and follow up with partners on contributions, maintenance of the General Ledger.
  • Ensure maintenance of financial accounts and preparation of financial records, statements and reports as required.
  • Ensure receipt, management, safeguarding and disbursement of payments handled by the field; review, modify, initiate and implement internal control procedures in coordination with Supervisor and Headquarters.
  • Prepare timely financial reports for submission to the funding agency in accordance with UNOPS rules, and in line with the established procedures.
  • Monitor financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions.
  • Ensure proper maintenance of Accounts Receivables for donors contributions, deposits creation in ERP and their application to AR pending items.
5.      Assurance of the programme delivery
  • Prepare and provide required information for FMO internal and external audits.
  • Draft management responses to internal and external audit queries and observations for audits on the FMO.
  • Coordinate the audit for implementing partners (IP), in close collaboration with PMO, Grants management and Programme.
  • Review the status of audit recommendations and address with the IPs, through close coordination between grants team, programme team and the IPs.
  • Suggest improvements to existing assurance mechanisms to mitigate financial, reputational and other risks to the organisations.
  • Provide other assurance support to the FMO as required.  
6.      Knowledge building and sharing.
  • Organize, facilitate and/or deliver training and learning initiatives for personnel and implementing partners on Finance and audit related topics.
  • Contribute to Financial management knowledge networks and communities of practice by providing collaborative synthesis of lessons learnt and dissemination of best practices in financial management.
  • Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.
  • Ensure that documents and relevant correspondence are well organised and maintained in the share-drive.  
7.     Team Management
  • Facilitate high quality results and services of the team through effective supervision, performance management, coaching, and promotion of learning and development.
  • Provide oversight, ensuring compliance by team members with existing policies and best practices.

Impact of Results

The Finance Officer will contribute directly to the successful delivery, compliance and assurance of the Programme’s activities.  The effective and successful achievement of results by the Finance Officer directly impact on the availability of UNOPS’ financial resources to effectively develop and implement the organization’s programmes and projects. It enhances the organizations financial and programme performance, demonstrating UNOPS’ effective stewardship of donor and partner funds. These promote the credibility of the organization as an effective and efficient service provider in fund management.


Education/Experience/Language requirements

Education

  • CPA or Advanced Degree or equivalent in Business Management, Business Administration or related fields is required.
  • A first-level university degree, in combination with two additional years’ qualifying experience, may be accepted in lieu of the advanced university degree.

Experience

  • Minimum of two years of professional-level experience in accounting with responsibility for project accounting and preparation of financial statements in an international organization in providing financial management services is required.
  • Knowledge of UNOPS financial rules and regulations; working knowledge of ERP (particularly Agresso), experience with MS Office 2010/or newer versions, and financial management and using electronic systems are desired.

Language Requirement

  • Fluency in English language and Myanmar language is essential.



Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: Local Individual Contractor Agreement (LICA)
Contract level: LICA 9
Contract duration: Ongoing ICA – 'Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

THIS IS A LOCAL POSITION. ONLY MYANMAR NATIONALS ARE ELIGIBLE TO APPLY.

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale. 

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Apply

What does it mean?

Click "SAVE JOB" to save this job description for later.

Sign up for free to be able to save this job for later.

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Yangon (Myanmar)
  • Grade: LICA-9, Local Individual Contractors Agreement - Junior level
  • Occupational Groups:
    • Operations and Administrations
    • Banking and Finance
  • Closing Date: 2018-08-01

What does it mean?

Click "SAVE JOB" to save this job description for later.

Sign up for free to be able to save this job for later.