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Consultant, Preparedness for Recovery, Building Capacities for Resilient Recovery-Phase 2 – BCRR 2

Dakar (Senegal)

Background

The Africa region is vulnerable to a variety of natural hazards – floods, drought, landslides, volcanic activity, and wild fires. West Africa, for example, is particularly vulnerable to hydro-meteorological hazards and climate extremes - drought and floods are estimated to account for 80 per cent of loss of life and 70 per cent of economic losses linked to natural hazards. With increasing climate change, hydro-meteorological disasters are becoming more frequent and intense. Compounding factors as increasing urbanization, environmental degradation, unplanned and unregulated land use, and demographic growth are increasing disaster risks and people’s vulnerabilities to natural hazards.

In such context, efficient and effective recovery is crucial to ensure that the needs generated by a disaster are addressed and that countries and their population reconnect to sustainable development. In fact, recovery offers the opportunity to address underlying vulnerabilities and risk factors thus building resilience to future events. While countries have progressed in establishing capacities for disaster risk reduction – particularly for preparedness and response -   there still remains a considerable lack of preparedness among governments to address post-disaster recovery, which remains too often ad-hoc, short-term and uncoordinated.

In order to address the above, UNDP works to strengthen the capacities of disaster prone countries in recovery management before a disaster strikes. This entails the establishment of dedicated institutional and policy arrangements as well as capacities for conducting needs assessment and planning and implementing recovery. UNDP also provides strategic guidance and technical assistance in these areas and, as a knowledge based organization, also facilitates exchange of experiences and lessons learnt among countries.

UNDP is implementing a second phase of a global capacity development initiative in resilient recovery to reinforce countries’ capacities to effectively manage recovery processes. In Africa, This initiative targets three countries in the Sahel (Niger, Burkina Faso and Cape Verde) with financial support of the Government of Luxembourg. These countries had already been part of the first phase of the project and, through this, have built the basis for institutional arrangements and capacities for recovery. This second phase will build on the previous achievements of the project and further reinforce these countries’ capacity in conducting post-disaster assessments, planning and implementing recovery.

This initiative will support the establishment and operationalization of policies, institutional frameworks and mechanisms to manage disaster recovery processes. Specifically, it will:

  • Strengthen national policy, institutional and financial frameworks and mechanisms to plan and implement sustainable recovery processes;
  • Enhance technical capacities in recovery planning and implementation;
  • Enhance national capacities for implementing sustainable recovery at community-level; and
  • Improve knowledge products, technological applications and South-South exchange for recovery management.

The initiative is led by the Climate and Disaster Team (CDT) of the UNDP’s Bureau for Policy and Program Support (BPPS) in NY, which will provide overall guidance and technical assurance to the project. The CDT is responsible for practice development for climate change and disaster risk reduction and recovery within UNDP and provide technical support to Country Offices in this area of work.

The CDT through the Regional Service Centre for Africa in Addis Ababa (RSCA) will provide overall supervision and regular technical support to the COs implementing the project. A Regional Consultant will be hired to perform these functions and, given the geographical location of the project countries, s/he will be based in the RSC Liaison Office in Dakar.  S/he will be responsible for the overall coordination and monitoring of the project implementation in the three countries. The incumbent will also be responsible for compiling the financial and narrative reports as well as ensuring that issues and challenges within the project are addressed. Wherever necessary, the Regional Consultant will provide technical advice to the COs for implementation of the programme.

At country-level, the project implementation will be undertaken jointly by national governments and respective UNDP Country Offices. Each country will have a focal point to manage the implementation of the project who answers to the Regional Consultant -   Preparedness for Recovery.

In addition, UNDP will rely on its pool of international and national consultants to provide technical assistance when required. In accordance with UNDP rules, a Project Board will be appointed to provide oversight and quality assurance to the project. The Project Board will meet annually to review the progress of the project.

Duties and Responsibilities

Scope of work, responsibilities and description of the proposes analytical work

The Regional Consultant will be appointed to coordinate and monitor the overall project implementation in Burkina Faso, Niger and Cabo Verde, carry out reporting tasks, and facilitate knowledge and information sharing among and between the COs, Regional Bureaux and HQs.

Overall Project Coordination

  • To coordinate and monitor overall project implementation at regional level;
  • To provide guidance and technical advice on project implementation to the COs;
  • Conduct M&E activities to ensure that the project is implemented as per its agreed work-plan;
  • To facilitate knowledge and information sharing on recovery among the COs which are part of the project - including the organization of south-south exchange activities between COs/national governments and promotion of best practices for preparedness for recovery;
  • To liaise with partners - including the donor - to support exchange and communication related to the project and look for future engagements to enhance partnership;
  • To prepare progress reports, both, narrative and financial for the donor;
  • The Regional Consultant will also support the organization of the Board meetings – including the preparation of minutes and facilitate follow up actions.

Regular Duties and Responsibilities       

Coordinate, support and monitor overall project implementation

  • Oversee the design of the annual work-plan for project activities in each country and the procurement of necessary resources (human and material);
  • Participate in the design of monitoring and evaluation tools for project activities;
  • Monitor progress of the implementation of project components in each country;
  • Maintain a log with emerging issues/challenges and provide support in addressing them through required changes/adjustments;
  • Establish mechanisms for regular communication with/among project stakeholders;
  • Coordinate the delivery of narrative and financial reports from each country and, on such basis, prepare the annual project narrative and financial reports for the donors;
  • Work in close coordination with the Regional Service Centre Addis (RSCA) and maintain supervisors constantly updated on the development of the project, particularly alerting them on possible delays so that immediate action can be undertaken to solve the issues;
  • Keep the global UNDP CDT team informed of the progress of the project and any technical issue that may require support and/or technical advice.

Provide technical advice and substantial guidance on disaster recovery

  • Assure overall direction and consistency of individual country projects with UNDP’s approach to disaster recovery and with the overarching project document;
  • Promote the use and adaptation of guidelines and tools developed by UNDP for preparedness for recovery;
  • Provide technical advice and guidance on issues related to preparedness for recovery planning and recovery programming as required by individual country offices to build necessary capacities for efficient recovery planning and implementation;
  • Assist country offices to access the toolkits, knowledge products, guidelines, lessons learned documents on disaster recovery that are necessary for the implementation of project activities;
  • Working closely with UNDP’s regional center and technical teams at HQ level, facilitate capacity development and relevant training for national partners;

Develop knowledge management products on disaster recovery in the region

  • Facilitate knowledge exchanges between the project countries and cross-fertilization of experiences;
  • Collect information from UNDP Country Offices to ensure compilation of success stories, case studies, and lessons learned to feed into global recovery strategies, policies and guidelines;
  • Capture lessons learnt from the project/s implementation and compile in a final report.
  • Contribute to the development of knowledge products on disaster recovery by conducting background research to inform these documents;

Liaise with partners to support exchange and communication related to the project and look for future engagements to enhance partnership

  • Strengthen strategic partnerships on preparedness for disaster recovery planning with relevant actors at regional level which might include donors;
  • Promote UNDP’s approach and capacity building activities on preparedness for recovery and support mobilization of resources to expand project activities in the region;
  • Communicate on the project and it main key results through the delivery of communication pieces.

Key Results

The key results will be successful completion of the project, with an effective delivery of UNDP’s technical support to three (3) selected countries in developing national recovery management capacities. The key results will also enable UNDP to strengthen its effectiveness as the disaster recovery practice leader in the project countries and UNDP Country Offices’ capacity to provide high-quality support to national Governments in disaster recovery programming.

Expected outputs and deliverables:

Expected outputs and deliverables

The main tasks of the regional consultant with related deliverables are as follow;

Coordinate, support and monitor overall project implementation, with the deliverables to;

  • Provide Technical documents to orient participating countries on how to undertake DRFs including power point presentations, by the end of September 2018, including monthly progress reports.
  • Prepare lessons learnt/best practices reports, two per year; one in November 2018 and one in June 2019, based on the countries’ workshops.
  • Report on accomplishments and issues to be solved, and provide updates on the project implementation on a monthly basis.
  • Provide a narrative and first year progress report by 15th of June 2019.
  • Prepare Board meetings by the end of June 2019.

Provide technical advice and substantial guidance on disaster recovery, with the deliverables to;

  • Plan workshops and trainings per country, including dates, partners, and participants by the end of August 18th, and provide monthly progress reports.
  • Develop templates for reporting, M&E, and lessons learned for CO level by the end of August 18th, and provide monthly progress reports.
  • Prepare narrative and first year progress repost by the 15th of June 2019.

Develop knowledge management products on disaster recovery in the region, with the deliverables to;

  • Conduct success studies and provide case study documentation in the midterm report and in the end of the year report.
  • Provide narrative and first year progress report by the 15th of June 2019.

Liaise with partners to support exchange and communication related to the project and look for future engagements to enhance partnership, with the deliverables to;

  • Develop concept notes and communication pieces on a quarterly basis.

    [1] Deliverables for the subsequent years will be developed at the end of each year.

Competencies

  • Fully abide by the policies, laws and regulations of UNDP;
  • Demonstrates a strong work ethic and professional integrity;
  • A pragmatic approach to identifying effective solutions;
  • Promotes the aim and objectives of UNDP in general and the project in particular;
  • Displays gender, religion, ethnic, age and cultural sensitivity and adaptability;
  • Consistently approaches work with energy and a positive, constructive attitude;
  • Team player with a strong sense of initiative and responsibility;
  • Safeguards and serves the principles of accountability and transparency;
  • Able to navigate and produce results within a complex and challenging environment and under time-pressure.

Functional :

  • Strong analytical skills and capacities;
  • Full computer literacy, specially office software packages (MS Word, Excel, Power Point, etc)
  • Strong verbal and written communication skills;
  • Strong leadership and management skills;
  • Ability to independently plan and execute assigned tasks and duties.

Required Skills and Experience

Academic qualifications:

  • Master’s degree in social sciences, management, development studies or other discipline relevant to disaster recovery is required. Additional trainings relevant to the assignment are an asset.

Required experience:

  • 7 years of professional work experience in planning, implementing and managing development projects related to disaster risk reduction and recovery is required;
  • 3 years of field experience and knowledge in the area of post disaster and recovery desirable
  • Proven experience in projects management is required
  • Proven experience with managing capacity building programmes/initiatives for government officials is a distinct advantage
  • Participation in at least two Post Disaster Recovery Operations, for example trainings or formulation of PDNA’s and or DRFS is desirable
  • Field experience and knowledge in the area of post-disaster recovery is required
  • Participation in post-disaster recovery operations will be considered as a distinctive advantage;
  • Knowledge and experience of UNDP and/or UN system policies, rules and regulations, procedures, practices and programming is a distinct advantage;
  • Experience of working in an international organization and multi-cultural environment is desirable.

Language:

  • Fluency in English and French both oral and written is required;
  • Full computer literacy, specially office software packages (MS Word, Excel, Power Point, etc)

Application Procedure:

The application package containing the following (to be uploaded as one file):

  • Online application with brief description of why the Offer considers her/himself the most suitable for the assignment; and
  • Personal CV or P11, indicating all past experience from similar projects and specifying the relevant assignment period (from/to), as well as the email and telephone contacts of at least three (3) professional references.
  • Based on first year Expected outputs and deliverables a two-page methodology on how the Offeror will undertake  the work, including a Work Plan and approach in delivering the required outputs within the assignment period .

Note: The above documents need to be scanned in one file and uploaded to the online application as one document.

Shortlisted candidates (only) will be requested to submit a Financial Proposal.

  • The financial proposal should specify an all-inclusive daily fee (based on a 7 hour working day - lunch time is not included - and estimated 21.75 days per month).
  • The financial proposal must be all-inclusive and take into account various expenses that will be incurred during the contract, including: the daily professional fee; cost of travel from the home base to the duty station and vice versa, where required; living allowances at the duty station; communications, utilities and consumables; life, health and any other insurance; risks and inconveniences related to work under hardship and hazardous conditions (e.g., personal security needs, etc.), when applicable; and any other relevant expenses related to the performance of services under the contract.
  • In the case of unforeseeable travel requested by UNDP, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between UNDP and Individual Consultant, prior to travel and will be reimbursed. In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources. UNDP will arrange mission travel.
  • If the Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under a Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP.

The Financial Proposal is to be emailed as per the instruction in the separate email that will be sent to shortlisted candidates.

Evaluation process:

Applicants are reviewed based on Required Skills and Experience stated above and based on the technical evaluation criteria outlined below.  Applicants will be evaluated based on cumulative scoring.  When using this weighted scoring method, the award of the contract will be made to the individual consultant whose offer has been evaluated and determined as:

  • Being responsive/compliant/acceptable; and
  • Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation where technical criteria weighs 70% and Financial criteria/ Proposal weighs 30%.

Technical evaluation - Total 70% (700 points):

  • Criteria 1. 7 years of professional work experience in planning, implementing and managing development projects related to disaster risk reduction, response and recovery; Weight = 10%; Maximum Points: 100;
  • Criteria 2. 3-years field experience and knowledge in the area of post-disaster and recovery; Weight =7.5 %; Maximum Points: 75
  • Criteria 3. Participation on at least two Post Disaster Recovery Operations, For example formulation of PDNA’s and or DRFS Weight =15 %; Maximum Points:150;
  • Criteria 4. Experience with capacity building programmes/initiatives for government officials Weight = 15%; Maximum Points:150;
  • Criteria 5: Knowledge and experience of UNDP and/or UN system policies rules and regulations, procedures, practices and programming  Weight = 7.5%; Maximum Points: 75

Interview: Weight = 15 %; Maximum Points: 150.

Having reviewed applications received, UNDP will invite the top three/four candidates for interview. Candidates should score atleast a minimum of 385 points to be considered for interview. Please note that only top three/four candidates will be contacted.

Candidates obtaining a minimum of 70% (490 points) of the maximum obtainable points for the technical criteria (700 points) shall be considered for the financial evaluation.

Financial evaluation - Total 30% (300 points)

The following formula will be used to evaluate financial proposal:

  • p = y (µ/z), where
  • p = points for the financial proposal being evaluated
  • y = maximum number of points for the financial proposal
  • µ = price of the lowest priced proposal
  • z = price of the proposal being evaluated

Contract Award

Candidate obtaining the highest combined scores in the combined score of Technical and Financial evaluation will be considered technically qualified and will be offered to enter into contract with UNDP.

Institutional arrangement

The consultant will work under the guidance and direct supervision of Recovery Team Leader and will be responsible for the fulfilment of the deliverables as specified above.

  • This is an office based assignment and the duty station is the UNDP Dakar Liaison Office. The Regional Consultant for Preparedness for Recovery will operate under the overall direction of the Team Leader – CDT Africa team.
  • The consultant is expected to perform this task based in the UNDP Liaison Office in Dakar starting from 10 June 2018 for a duration of 12 months with possibility of extension upon satisfactory performance and funds availability. If travel to the project countries or UNDP HQ in New York, costs will be covered by UNDP as per UNDP Rules and Regulations.
  • The Consultant will closely interact with other staff from the CDT Team and with UNDP staff from regional and Country Offices, government officials in the project countries as well as relevant partners in other UN agencies, donors, and other stakeholders.
  • The consultant will fall under UNDSS security regulation.

Payment modality

  • Payment to the Individual Contractor will be made based on the actual number of days worked, deliverables accepted and upon certification of satisfactory completion by the manager By submitting duly signed Time sheet, Delivery Report and Certificate of Payment
  • The work week will be based on 35 hours, i.e. on a 7-hour working day, with core hours being between 9h00 and 18h00 daily.

Annexes (click on the hyperlink to access the documents):

Any request for clarification must be sent by email to cpu.bids@undp.org 

The UNDP Central Procurement Unit will respond by email and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all applicants.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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  • Organization: UNDP - United Nations Development Programme
  • Location: Dakar (Senegal)
  • Grade: International Consultant - Internationally recruited Contractors Agreement - Consultancy
  • Occupational Groups:
    • Operations and Administrations
    • Humanitarian Aid and Coordination
    • Disaster Management (Preparedness, Resilience, Response and Recovery)
    • Emergency Aid and Response
  • Closing Date: 2018-07-30

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