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Finance Associate in UNDP Country Office

Minsk (Belarus)

Background

Under the guidance and direct supervision of the Operations Manager, the Finance Associate provides leadership in execution of financial services in the Country Office (CO) ensuring effective and transparent utilization of financial resources and integrity of financial services. The Finance Associate promotes a client-oriented approach consistent with UNDP rules and regulations.

The Finance Associate supervises and leads the support staff of the Finance Unit. The Finance Associate works in close collaboration with the operations, programme and project teams in the CO and UNDP HQs staff to resolve complex financial management and operational-related issues and information delivery.

 

Duties and Responsibilities

Summary of Key Functions:

  • Administration and implementation of operational and financial management strategies
  • Administration of budgets and effective cost recovery
  • Accounting, finance and administrative support
  • CO cash management
  • Facilitation of knowledge building and knowledge sharing

Ensures administration and implementation of operational strategies, adapts processes and procedures focusing on achievement of the following results:

  • Full compliance with UN/UNDP rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system.
  • CO Finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with office management.
  • Implementation of cost sharing and trust fund agreements, elaboration of conditions of contributions within the CO resource mobilization efforts.
  • Elaboration of proposals and implementation of cost saving and reduction strategies in consultations with office management.

Ensures administration of budgets and functioning of the optimal cost-recovery system focusing on achievement of the following results:

  • Preparation and modifications of budgets for UNDP projects, follow up with HQs on authorized spending limits (ASL) for management projects.
  • Establishment of criteria for pro-ration of Agencies contributions to the common services account, preparation and modifications of the common services budget and follow up on timely recovery of payments.
  • Implementation of the control mechanism for development projects through monitoring budgets preparation and modifications, budgetary status versus ASL, follow up with HQs on ASL for development projects, maintenance of the General Ledger.
  • Sending project budget to KK if authorized by the Senior Management (can be done only on the basis of signed prodocs and project budgets).
  • Presentation of thoroughly researched information for planning of financial resources of the CO, reports containing analysis of the financial situation.
  • Timely preparation of cost-recovery bills in Atlas for the services provided by, elaboration and implementation of the income tracking system and follow up on cost recovery.


Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results:

  • Proper control of the supporting documents for payments, review of financial reports for NEX projects.
  • Approval of vendors in Atlas (as a senior member of the Finance team).
  • Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared; travel claims, MPOs and other entitlements are duly processed.
  • Coordination and review of accounts closure
  • Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues.
  • Maintenance of the Accounts Receivables for UNDP projects and follow up with partners on contributions.
  • Timely VAT reimbursements, payment of GLOC by the Government.
  • Proper receipting of goods and services and establishment of accruals.


Ensures proper CO cash management functioning focusing on achievement of the following results:

  • Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.
  • Daily review of zero-balance account bank statements in Atlas to monitor imprest level; identification and recording of contributions.
  • Alternate Operations Manager as primary contact with local bank management on routine operational matters including negotiation of exchange rate on replenishment. May serve as member of bank signatory panel upon decision of Resident Representative.
  • Approval and submission of monthly UN exchange rate report to Treasury.
  • Timely and accurate preparation of bank reconciliations.
  • Selecting bank transfers and deals for approval and settlements.
  • Performing Pay-cycle manager role in Atlas.
  • Timely preparation of monthly cashflow forecast for use by Operations Manager
  • Liaison with UN Agencies to obtain estimate of their cash requirements.
  • Alternate as cashier for cash disbursements made on site.


Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

  • Organization of training for the operations/programme/projects staff on financial management.
  • Synthesis of lessons learnt and best practices in financial management.
  • Sound contributions to knowledge networks and communities of practice.


Perform other duties within your functional profile as assigned and deemed necessary for the efficient functioning of the office

 

Competencies

Core 
Innovation
Ability to make new and useful ideas work   
Level 3: Adapts deliverables to meet client needs

Leadership
Ability to persuade others to follow   
Level 3: Proactively seeks and recognizes contributions of others

People Management
Ability to improve performance and satisfaction   
Level 3: Appropriately involves team in different stages of work and decision-making

Communication
Ability to listen, adapt, persuade and transform   
Level 3: Expresses information and views with adaptive reasoning and appreciation for complexity and variation

Delivery
Ability to get things done while exercising good judgement   
Level 3: Takes responsibility for addressing critical situations and delivering core value

Functional/Technical

Financial Planning and Budgeting
Ability to create and manage processes to achieve UNDP's long and short-term financial
Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of

Accounting (General)
Knowledge of accounting concepts, principles, regulations, and policies and ability to apply to strategic and/or practical situations   
Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Audit
Ability to examine and verify accounts and records   
Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Budget Management
Ability to support budgetary aspects of work planning process, drawing and management of team budgets.   
Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Payroll Knowledge of payroll processes and management and ability to apply to strategic and/or practical situations   
Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Financial Reporting and Analysis Ability to evaluate financial data, derive relevant findings and present them in a meaningful manner   
Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work






 

Required Skills and Experience

  • Secondary Education, with specialized certification in Accounting and Finance.
  • University Degree in Finance, Business or Public Administration desirable, but it is not a requirement;
  • Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage;
  • 7 years with Secondary Education or Bachelor’s and 4 years of relevant finance and accounting experience is required;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems and ERP financials, preferably PeopleSoft;
  • Knowledge of IPSAS and/or IFRS required;
  • Fluency in English and Russian;
  • UNDP Accountancy and Finance Test is required (to be offered by UNDP as part of the selection process).

Disclaimer

Important applicant information

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

Scam warning

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Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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  • Organization: UNDP - United Nations Development Programme
  • Location: Minsk (Belarus)
  • Grade: GS-7, General Service - No need for Higher Education - Locally recruited position - Administrative support
  • Occupational Groups:
    • Operations and Administrations
    • Banking and Finance
    • Administrative support
    • Development Cooperation and Sustainable Development Goals
  • Closing Date: 2018-08-27

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