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Planning and Monitoring Manager, P4, Fixed-Term, Kabul/Afghanistan

Kabul (Afghanistan)

Under the guidance and supervision of the Deputy Representative the Planning and Monitoring Manager will be responsible for coordinating the planning, monitoring, HACT, contribution management and budget functions for the country programme. This will be done in close collaboration with the sectoral Programme Chiefs, Chief of Communication, Resource Mobilization Manager and Chief of Operations.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, a Champion

Click here to learn more about UNICEF Afghanistan: https://www.unicef.org/afghanistan/

How can you make a difference?

KEY END-RESULTS

1. Programme Planning and Reporting. The Country Office and national partners have well-prioritised and realistic programmes, developed collaboratively, that provide all the relevant and strategic information needed to manage the Country Programme.

2. Programme Monitoring. Programme monitoring of the Country Programme yields quality information, collected and disseminated with the participation of all concerned partners, to assess progress towards expected annual and multi-year results.

3. Programme Assurance. Assurance activities under the Harmonized Approach to Cash Transfer (HACT) yield quality information on direct cash transfers (DCTs) and programme cooperation agreements (PCAs) and other programme-related payments, facilitating HACT compliance.

4. Budget and Contribution Management. The Country Office budget is managed in a results-based, transparent and timely manner. Support is provided to financial reporting to donors and quality assurance is undertaken regularly on grants expiring, reaching financial closure and overall budget utilization as per donor commitments;   

5. RBM Capacity Development and Quality Assurance. The monitoring and evaluation capacities of Country Office staff and national partners – government and civil society – are enhanced with the contribution of UNICEF knowledge partners to meet the requirements of their positions.

6. Coordination and Networking. The UNICEF office is linked to wider UNICEF PME developments in way that both contributes to and benefits from organizational learning on effective planning and monitoring.

KEY ACCOUNTABILITIES and DUTIES & TASKS

Within the delegated authority and under the given organizational set-up, the incumbent may be assigned the primarily, shared, or contributory accountabilities for all or part of the following areas of major duties and key end-results.

1.  Programme Planning and Reporting

Ensure that the Country Office and national partners develop an equity-focused and results-based and measurable Country Programme that provides the basis for implementation, performance monitoring and reporting.

Duties & Tasks

  • Provide support to the Deputy Representative and leads in preparation, review and analysis of strategic programme planning documentation, including the overall Country Programme Document (CPD) and leads the office in mid/end year reviews. 
  • Drawing on monitoring and analysis of key programme performance indicators, provide professional inputs to management reports including the COAR, as well as reporting on SMQs and KPIs among others;
  • Coordinate and guides the preparation of equity-focused, results-based, risk-informed, and rolling work plans and leads review exercises of the same.
  • Oversee, provides guidance and technical support and supervise staff responsible for establishing quality assurance mechanisms related to improved planning and effective use of planning tools in field offices and programme sections in line with the results based management principles and standards.
  • Conduct periodic programme reviews internal as well as with government counterparts and other partners.  Identifies problems or alternative courses of action to accelerate/improve programme delivery.
  • Oversee the regular conduct of the Programme Management Meetings, with two monthly meetings – one on KPIs and one on thematic issues.
  • Contribute to UNICEF’s participation in United Nations (UNDAF, One UN) processes, including coordination of Pillar 2 (Basic Social Services) planning and reporting, which is led by UNICEF, ensuring adequate input on the improvement of the well-being of children and women.

2.  Programme Monitoring 

Ensure that the Country Office has quality information to assess progress towards expected results established in annual work plans.

Duties & Tasks

  • Oversee, provide guidance and technical support and supervise staff responsible for establishing programme monitoring mechanisms including mid-year and annual reviews, mid-term reviews, strategic moments of reflection, ensuring identification of progress and encounter of bottlenecks to be addressed by the programme sections and field offices.
  • Oversee and provide technical guidance on setting up programme monitoring systems/tools using digital platforms, and oversee their further development.  This includes field-monitoring, third-party monitoring (TPM) – including the management of TPM contracts – humanitarian performance monitoring and community-based monitoring.
  • Oversee the implementation performance of the programme monitoring system and regularly adjust standard operating procedures to ensure optimal monitoring results.

3. Programme Assurance

Ensure that the Country Office is HACT compliant.

Duties & Tasks

  • Oversee, provide guidance and technical support and supervise staff responsible for HACT compliance, ensuring the development of assurance plans, as well as regular monitoring of and reporting on HACT compliance.
  • Provide leadership in risk management and HACT implementation.
  • Guide the continued roll-out of HACT, including the training of staff and implementing partners, and continued support on issues of operational efficiency and risk management.
  • Facilitate the learning of lessons for improved programme implementation from HACT programmatic checks, micro assessments and other reviews.

4. Budget and Contribution Management

Ensure that the Country Office budget is managed in line with results-based budgeting principles and standards and that grants are reported on and used in line with donor commitments.

Duties & Tasks

  • Oversee, provide guidance and supervise staff responsible for fund management with increasing focused on results-based budgeting and spending and monitoring of spending against results.  It includes regular interaction with section chiefs and chief of field offices on various aspects of fund management, determining the resource envelope for the various programmes and overseeing that the office achieves all the global indicators related to fund management.  It will also include linking expenditures to programmes by systematic us of coding expenditures in line with results based budgeting principles.
  • Ensure that the work breakdown structure in VISION is correctly input and adhered to thereafter, and that programme coding and all special markers and reporting in VISION are properly done and updated.
  • Ensure that UNICEF’s dashboard system of performance management and reporting is well understood, updated and applied across the office.
  • Provide quality assurance on grants management including ensuring that donor funding is spent in line with commitments; full utilization including facilitation of No-cost extension for grants and fund reversals;

5.  Results-Based Management (RBM) Capacity Development and Quality Assurance  

Ensure that the planning, monitoring and evaluation capacities of Country Office staff and national partners – government and civil society – are strengthened enabling them to increasingly engage in and lead planning, monitoring and evaluation processes.

Duties & Tasks

  • Promote the awareness and understanding of the shared responsibility of RBM among all staff members through communication, training, learning and development activities organization-wide.
  • Oversee the quality review of donor proposals and reports, as well as draft PCAs, from an RBM perspective.
  • In close collaboration with partners, ensure that a RBM capacity development approach for UNICEF/UN staff national partners and institutions is developed, implemented and updated.
  • Actively seek partnerships with knowledge institutions, including other UN agencies, for the identification of capacity gaps and development of strategies to address them.

6.  Coordination and Networking 

Ensure that the UNICEF office is effectively linked to wider UNICEF M&E developments in a way that both contributes to and benefits from organizational learning on effective M&E management.

Duties & Tasks

  • Collaborate with Regional PME Advisers and relevant Offices at HQ for overall coordination of priority planning and monitoring activities, especially those of regional scope requiring the coordinated effort of multiple countries.

  • Partner with the Regional PME Advisers to ensure that current and accurate PME data and results are included in regional reports, multi-country studies, and knowledge sharing networks. 

  • Undertake lessons-learned reviews on successful and unsuccessful PME practices and experience at the national level, and ensure they are shared as appropriate.  Similarly, pay attention to PME knowledge networks to identify innovations and lessons learned that may be relevant for the CO and partners to improve their PME function.

To qualify as an advocate for every child you will have…

  • An advanced university degree (Master’s or higher) in social sciences, statistics, planning development, planning.
  • A minimum of eight years of relevant professional experience at the national and international levels in programme planning, budget oversight, monitoring and evaluation. Practical experience in monitoring large programmes would be an asset.
  • Developing country work experience and/or familiarity with emergency is considered an asset.
  • Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

For every Child, you demonstrate…

UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

The technical competencies required for this post are….

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

Remarks:

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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  • Organization: UNICEF - United Nations Children’s Fund
  • Location: Kabul (Afghanistan)
  • Grade: P-4, International Professional - Internationally recruited position - Mid level
  • Occupational Groups:
    • Operations and Administrations
    • Monitoring and Evaluation
    • Managerial positions
  • Closing Date: 2018-07-23

What does it mean?

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