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Database and Reporting Asst

Kathmandu (Nepal)


Post-earthquake reconstruction offers an opportunity to ingrain build back better (BBB) of houses, community and society by integrating risk reduction and mitigation of multi-hazards. So that reconstruction efforts and living standards of affected communities are not derailed by other disasters they remain highly vulnerable and exposed to landslides, floods, fire, and lightning. In 2016-2017, UNDP-CDRMP implemented an European Civil Protection and Humanitarian Aid Operations (ECHO) funded project ‘Resilient Communities through building back better in district most severely affected by 2015 earthquake’. The project facilitated safer constructions in rural areas of Sindhupalchowk and Dolakha districts by providing hand-holding support to the poorest households and by mobilizing Awas Nirman Saathi and trained moans. Skill, knowledge and technologies for safer reconstruction and tailored livelihoods support for the vulnerable households enabled them to build resilience to future external shocks such as natural disaster.  The experiences and lessons from this project have been integrated into this new ECHO-funded project. UNDP aims to reach out to more number of the poorest and most marginalized population to realize resilient recovery for them.

Resilient reconstruction through Building Back Better focused on the most vulnerable communities in district most severely affected by 2015 earthquake is a newly launched project with the financial contribution from ECHO. The project will address issues faced by the most poor and vulnerable households on undertaking owner-driven-reconstruction. The people-centered and innovative community-led resilient reconstruction solutions will facilitate owner-built safer housing reconstruction; empowerment of beneficiary households and communities through resilient livelihood opportunities; promote collective decision making for DRR and resilience building. In addition, scalability of effective approaches will be sought through engagement of the policy makers and other stakeholders and multiple forms of policy advocacy, with a view to benefit wider population.

Under this initiative UNDP seeks to recruit a Database & Reporting Assistant (DBRA) in each district. Under the overall guidance by the UNDP-CDRMP Project Manager and direct supervision of the Project Coordinator, DBRA is responsible for providing support to the district project team on regular project implementation with special focus on data compilation, documentation of project activities and support in report preparation for different activities of the project at district level.  

The DBRA will work closely with CDRMP Officer-M&E & Knowledge Management to update, document and submit the progress and results on regular basis. Monitoring & Evaluation will be conducted regularly by UNDP. S/he will ensure that there will be no changes in either the technicality or the timing of key deliverables. In any unavoidable circumstances, the staff  will have to inform the organization about the situation and right decisions can be taken in advance in such cases. The DBRA will ensure that data and reporting requirements are done integrating both technical and social aspects of the project in coordination with the entire Project team (UNDP central office and Local Service provider). DBRA is expected to provide substantive input to both qualitative and quantitative data collection and reporting.

Duties and Responsibilities

A.    Coordination and Liaison

  • Support to maintain relationships with relevant government line agencies and stakeholders at the district level;
  • Work closely with Monitoring & Evaluation, Knowledge Management/Communication and GESI Officer of CDRMP to ensure M&E, and cross-cutting issues are adequately addressed in the project implementation as per CDRMP's strategies and guidelines;
  • Work in close coordination with Project Officer, Sr. Communication Assistant, District Engineer, Senior Social Worker and other project personnel and CDRMP's staff team to provide facilitative support to execute project activities.

B.    General responsibilities

  • Document the evidences (socio-technical suggestions, photographs, etc.) of household receiving socio-technical support from Awas Nirman Sathi (ANS) and technical team;
  • Support to establish and maintain a database that is accessed by all team members (possibly based on Microsoft Power BI);
  • Collect qualitative/quantitative data and records of beneficiaries receiving livelihood support, government exposure visit, media visit, formation of Disaster Management Committees (DMC) and different meetings/workshops through consultative approaches;
  • Perform GESI data analysis in an integrated way of all project activities in various formats including graphs, and charts as required;
  • Maintain and further assist in developing the qualitative and quantitative data collection structure or format of the database as required, incorporating ideas and suggestions received from Project Management Team;
  • Provide additional updates and data analysis as required;
  • Maintain strict confidentiality in all aspects of the work, particularly on the beneficiary information;
  • Frequent field visit to the project areas as and when required;

C.    Advocacy

  • Support in the advocacy for the most vulnerable and the poorest beneficiaries;
  • Assist the vulnerable communities to have access to relevant services and supports
  • Assist the vulnerable families to relevant advocacy services

D.    Records management

  • Ensure quality documentation and reports are completed on time
  • Keep records of work and communications and file them appropriately (soft and hard copy as relevant)
  • Ensure project data are maintained and updated on a regular basis and report the progress of activities to the Project Officer and Project Coordinator in a regular basis.

E.     Other Responsibilities:

  • Draft minutes of the staff meeting and prepare reports of various training, orientation etc.
  • Any other tasks assigned by the project management team including knowledge management related tasks;


Ability to make new and useful ideas work   

Level 3: Adapts deliverables to meet client needs

* Interprets policies and guidance within context and applies with judgment

* Anticipates obstacles and applies practical solutions

* Continually seeks improvement and agility in service delivery.

Ability to persuade others to follow   

Level 3: Proactively seeks and recognizes contributions of others 

* Actively engages teams and encourages dialogue within and across teams 

* Determines appropriate resources, methods, partners, information and solutions

People Management
Ability to improve performance and satisfaction   

Level 3: Appropriately involves team in different stages of work and decision-making 

* Seeks and values other’s initiatives and expertise 

* Supervises teams with consistent direction and drives team engagement

Communication and Relationship Management
Ability to listen, adapt, persuade and transform   

Level 3: Expresses information and views with adaptive reasoning and appreciation for complexity and variation

* Proactively expresses insights and/or questions in order to contribute to clarity, accuracy, and focus in one’s work

* Speaks on behalf of team

Ability to get things done   

Level 3: Takes responsibility for addressing critical situations and delivering core value

* Demonstrates commitment to clients and quality

* Works to agreed goals dealing with challenges constructively

* Responsible for project implementation and/or team

Technical Competency  

Level 3: Implement & Manage

* Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities in area of work

Functional Competency   

Building Strategic Partnership:

  • Establish, maintain and utilize a broad network of contacts within the project portfolio
  • Promoting Organizational learning and Knowledge Sharing
  • Provide learning and knowledge sharing opportunities to all Project personnel and assist them for continuous development.

Results-based Programme Development and Management

  •     Effectively manage resources to achieve Project results.

Client Orientation     

  • Ability to understand and meet or exceed client needs

Knowledge Management

  •     Ability to efficiently handle and share information and knowledge

Ethics and Integrity

  • Demonstrate high moral integrity by modelling the UN’s values and ethical standards, impartiality and discretion and proven capacity of initiative, discretion and autonomy


  • Displays respect to diversity and cultural, gender, religious, race, nationality and age sensitivity.

Continuous Professional Development   

  • Develop his/ her own abilities to enhance work performance - Timeframes are met; Compliance with Service standards are maintained, and outcomes are achieved

Required Skills and Experience


  • Completion of Bachelor’s Degree preferably management, sociology, statistics, rural development, social works or in any relevant field from the recognized university or institution.


  • At least 3 years of relevant work experience in the development field in I/NGO;
  • Excellent report writing skills in English & Nepali;
  • Good experience of data analysis by using the computer softwares;
  • Excellent command of MS office package (MS Word, Excel etc.) and other data management and visualization tools including GIS software.

Language Requirements:  

  • Fluency in English and Nepali at professional level are essential.


  • Experience of working in multicultural environments;
  • Demonstrated experience on preparing quality reports and other knowledge products;
  • Proven experience of driving motorbike in hilly terrain and with valid driving license.


Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieve work force diversity (in terms of nationality, minority groups, caste/ethnic groups, persons with disability etc.) and has a policy to have gender balance among staff at all levels.  Qualified female candidates and candidates particularly from disadvantaged and socially excluded groups are strongly encouraged to apply.

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Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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  • Organization: UNDP - United Nations Development Programme
  • Location: Kathmandu (Nepal)
  • Grade: SB-3, Service Contract, Local Contractors Agreement - Administrative support
  • Occupational Groups:
    • Communication and Public Information
    • Information Technology and Computer Science
    • Statistics
    • Documentation and Information Management
  • Closing Date: 2018-07-20

What does it mean?

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