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Procurement Officer (SIWSAP)

Honiara (Solomon Islands)


The impacts of climate change, particularly sea-level rise (SLR) and pronounced droughts have severe consequences on water and sanitation in the Solomon Islands.   Due to SLR, low-lying islands, atolls and flat deltaic regions are faced with salt water intrusion, affecting the groundwater resources and limiting access to freshwater supply. Droughts have severely affected water supplies; during the 1997/1998 droughts that resulted in reduction of freshwater availability in Honiara by around 30-40%. Droughts have also damaged crops and livelihoods. Likewise, climate-related impacts on the quality and quantity of water has a gender dimension; in the context of the ethnic tensions, the safety and security of women and girls are compromised as they need to travel further to collect water, also leading to less time for other activities.
In this context, Government of the Solomon Islands, Ministries of Mines, Energy, and Rural Electrification (MMERE), in partnership with Ministry of Environment, Climate Change, Disaster Management and Meteorology (MECDM), Ministry of Health and Medical Services – Environmental Health Division, and UNDP is embarking on the Solomon Islands Water Sector Adaptation Project (SIWSAP) through support from GEF LDCF.  The project objective is to improve the resilience of water resources to the impacts climate change and improve health, sanitation and quality of life, so that livelihoods can be enhanced and sustained in the targeted vulnerable areas.  SIWSAP will work with partners to achieve this objective through 1) formulating, integrating, and mainstreaming water sector-climate change adaptation response plans in the water-related sectors as well as broader policy and development frameworks, 2) increasing the reliability and improving the quality of water supply in targeted areas, 3) investing in cost-effective and adaptive water management interventions and technology transfer, and 4) improving governance and knowledge management for climate change adaptation in the water sector at the local and national levels.  
At the end of the four years implementation of the project, the Government of Solomon Island will have enhanced systems, tools, and knowledge for water resource resilience at the national and local levels, which will contribute to the implementation and achievement of national priorities outlined in various policies and strategies, including the National Adaptation Program of Action (NAPA) 2008, National Development Strategy (NDS) 2011 – 2020, National Water and Sanitation Sector Plan (2007).
The Procurement Assistant will provide support to the PMU and MMERE on UNDP Procurement guidelines and processes as per his or her functions or key expected results. He/she will also be responsible for providing procurement support to the MMERE and other key stakeholders, particularly in sourcing complex procurement for water sector – climate change adaptation equipment as well as working closely with MMERE counterpart/s in addressing some of the gaps identified in the Harmonized Approach to Cash Transfers (HACT) assessment of MMERE.
The successful incumbent will report to the UNDP Procurement Associate and the PIU Manager at the UNDP Sub-Office (primary) as well as to the SIWSAP Project Manager and Deputy Director – Water Resource Division (MMERE) (secondary).He/she will support the work of the PMU team, MMERE and other projects.
An evaluation will be carried on the successful candidate bi-annually and annually or in shorter durations depending on his/her performance.  E

Duties and Responsibilities

Summary of Key Functions:
Implementation of operational strategies
Supports Procurement Processes
Implementation of sourcing strategy
Control of CO and project assets
Provision of logistical services
Support to knowledge building and knowledge sharingvaluations will be done using the UNDP Service Contract standard template for performance evaluations.    


Corporate Responsibility & Direction
Serves and promotes the vision, mission, values and strategies goals of UNDP
Demonstrates integrity by modelling UN’s ethical standards
Treats all people fairly without favouritism.
People Skills:
Recognises and responds appropriately to the ideas, interests, and concerns of others, gives credit to the contribution of others 
Ability to work in an organized and systematic manner and demonstrate professionalism with high level of integrity in the day-to-day performance of duty
Good inter-personal and teamwork skills, networking aptitude, ability to work in multicultural environment
Consistently approaches work with energy and a positive, constructive attitude.
Managing for Results:
Plans and prioritises work activities to meet organisational goals
Ability to perform a variety of specialized tasks related to Results Management, including support to coordination, planning and implementation of projects, managing data, reporting
Partnering and Networking:
Builds and sustains relationships with key constituents( Internal/external/bilateral/multilateral/public/private, civil society).
Ability to learn and work with various digital and analogue to ensure that effective tools and messages are utilized/conveyed to diverse stakeholders.
Innovation and Judgment:
Conceptualises and analyses problems to identify key issues, underlying problems, and how they relate.
Generates creative, practical approaches to overcome challenging situations
Devises new systems and processes, and modalities existing ones, to support innovative behaviours
Demonstrates excellent and effective  written and oral communication skills
Demonstrates effective communication skills in a multidisciplinary working environment
Demonstrate respect for gender. 
Job knowledge & Expertise:
Applies the required depth and breadth of knowledge and expertise to meet job demands
Uses Information technology effectively as a tool and a resources
Shares knowledge and experience.

Required Skills and Experience

Secondary Education with specialized training in procurement. Diploma or University Degree in Business or Public Administration would be desirable, but it is not a requirement.
More than 3-5 years of relevant administrative experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of automated procurement systems, experience in handling of web based management systems.
Fluency in the UN and national language of the duty station.


Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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  • Organization: UNDP - United Nations Development Programme
  • Location: Honiara (Solomon Islands)
  • Grade: SB-3, Service Contract, Local Contractors Agreement - Administrative support
  • Occupational Groups:
    • Procurement
    • Environment
    • Water, sanitation and hygiene (WASH)
  • Closing Date: 2018-07-24

What does it mean?

Click "SAVE JOB" to save this job description for later.

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