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Finance and Grants Management Intern

Geneva (Switzerland)

Background Information - Job-specific

The Water Supply and Sanitation Collaborative Council (WSSCC) is a global, multi-stakeholder membership and partnership organization that works with poor people, organizations, governments and local entrepreneurs to improve sanitation and hygiene at scale.

Founded in 1990, WSSCC’s mission is to ensure sustainable sanitation, better hygiene and safe drinking water for all, with focus on the poorest and most marginalized members of society in Africa and Asia. WSSCC facilitates sector coordination at national, regional and global levels, and engages rights holders and duty bearers to adopt policy guidelines on menstrual hygiene and disability. WSSCC also supports national sanitation and hygiene improvement programmes, coordinates knowledge platforms, and advocates on behalf of the 2.3 billion people without access to improved sanitation across the globe. UNOPS is the legal and administrative host of WSSCC.

WSSCC partners with UN agencies, governments, and private corporations to promote SDG 6.2, which includes equal access to sanitation and hygiene for adolescent girls, people with disabilities and the elderly. The partnerships combine traditional and non-traditional modalities, innovative ways of working, networking, policy advocacy, knowledge sharing and learning, as well as targeted communications and media outreach. Much of this support is directed to coalition building and sector coordination to bring about policy reforms and large-scale improvements in sanitation and hygiene. Read more at www.wsscc.org

The Finance and Operations directorate is under the direction of the WSSCC Executive Director, provides support on financial and grant management processes and issues such as budget management and supporting grants development and compliance. The internship will be placed within the Finance and operations Unit within the directorate to support the finance and grants operations working under the supervision of Head of Finance and Operations Unit.


Functional Responsibilities

The Directorate of WSSCC is looking for a dynamic and motivated intern that will support staff tasks related to Finance and Grant management.  The internship involves exposure to financial review of grant documents, budgeting and financial reviews. The Intern will work full time (40 hours a week) in an office space provided by WSSCC in Geneva.

More specifically, key functional responsibilities include:

As part of his/her assignment the Finance and Grants Management Intern will undertake the following tasks:

Follow up of processes related to Grants Management

  • Support the Finance Operations Unit in updating follow up tools (Projects and Proposals, follow up tables) on a continuous basis.
  • Produce / review project related tools and processes (project codes, factsheets, kick off meetings, reporting reviews, completion reviews)
  • Support the Finance Operations Unit in reviewing the requests for new grants, extensions and amendments.
  • Contribute to the development of guidance, tools, and templates notably those geared towards improving the functionality of the grants and commitment management
  • Assist in filing finance and project documents.
  • Assist in recommending and reviewing the payment in respect of the grants.

The intern is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

Based on these terms of reference and initial briefings, the selected candidate will develop upon the start of the internship a work-plan which will be reviewed at regular intervals during the internship period and will serve as a basis for his/her evaluation upon completion of the internship. As part of this review and workplan, the tasks to perform and level of responsibility will progressively evolve.

Training components

UNOPS highly values interns’ contributions and realizes the importance of learning during an internship. UNOPS thus provides a wealth of opportunities for on-the-job training, studying project-related documents, data analysis and preparation of reports and statistics. UNOPS encourages the intern to raise specific wishes regarding learning opportunities before and during the internship

Education

Candidates must have an undergraduate degree and be either currently enrolled in a Master’s or PhD course in a relevant field (e.g. finance.), or have graduated within the past three years prior to the application date of the internship. Good working knowledge of Microsoft Office (Word, PowerPoint and Excel, VBA).


Experience

  • Previous relevant work experience would be an advantage, especially in areas of accounting or Financial management.
  • Academic exposure to grants management, program management and/or monitoring and evaluation is an asset


Languages

Fluency in English is required. Knowledge of French is an advantage. 

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Functional competencies

  • Attentive to detail, meticulous and organised.
  • Proactive team player with the ability to think and work independently
  • Excellent communicator, who shares ideas and discusses solutions
  • Critical thinker, who identifies problems and proposes solutions
  • Ability to work in a dynamic, multicultural environment, to work under stress and to meet tight deadlines
  • Fast learner and resourceful individual, able to take on a challenge and try new approaches
  • Previous experience in the non-profit sector
  • Knowledge of donor/institutional funding mechanisms

Contract type, level and duration

Contract type: Internship
Contract level: Internship Agreement
Contract duration: 6 months (with possibility of extension up to a further 6 months maximum)

This internship is not designed to lead to a staff position with UNOPS. Therefore, there should be no expectation of employment at the end of the internship.

Interns may be eligible for a monthly stipend  from UNOPS provided that they do not receive funds from other institutions. Further, UNOPS may provide a one time travel lumpsum of 500 USD. However, they must make their own arrangements for accommodation, travel and necessary visa arrangements.

Swiss legislation requires interns to possess valid medical and accident insurance from a Swiss insurance company for the entire duration of their internship.  Information and quotations can be found here www.comparis.ch 

Interns should confirm that they are fit specifically for the duty station conditions, as certified by a medical practitioner. The Interns are responsible for receiving clearance from a medical doctor to travel and perform this internship. 

For more details about UNOPS internships please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Internships-and-volunteering.aspx

APPLICANTS ARE STRONGLY RECOMMENDED TO RESEARCH THE COST OF LIVING IN GENEVA INCLUDING PAYING THE MANDATORY HEALTH & ACCIDENT INSURANCE IN COMPLIANCE WITH SWISS LAW.

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.


Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Geneva (Switzerland)
  • Grade: Internship
  • Occupational Groups:
    • Procurement
    • Banking and Finance
    • External Relations, Partnerships and Resource mobilization
  • Closing Date: 2018-07-30

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