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Project Manager (MEWA-UNDP Project)

riyadh

Background

During the last years, the Ministry of Environment, Water and Agriculture (MEWA) initiated an ambitious program for the investigations of its major surface and groundwater resources, for the monitoring of these resources, for the study of hydrological resources (research side), and for the management of the resources (management side). While most of these tasks have been completed or are about to come to an end, the implementation of most of the necessary measures is in its very early stages and hampered by the increasing workload in the ministry. The still rapidly increasing population mainly counteracts the successes the Saudi government and MEWA have achieved in sustainable resources water management through its reforms.  In addition, newer and more precise predictions of the effects of climate change indicate that Saudi Arabia will be affected more than had been assumed only a decade ago.

To make a transition from the current patterns of water administration to sound water management mode, two things must happen. First, there is strong need to strengthen the technical and organizational capacities of the MEWA to deal with the triple challenge of water exploitation and distribution (operational side), research for additional resources and cutting-edge technologies to satisfy the increasing demand (research side), and rigid control and administration of all water-related aspects (control side). Second, a sound information base covering data on groundwater availability, quality, withdrawal, and usage is about to be put in place.

The transformation of this information into an all-encompassing water resources management requires sustained long-term efforts, especially since the MEWA has limited capacity and experience in this field. An UNDP program has been designed to initiate a systematic process of capacity development to help in sustainable development of water resources and management of water-related affairs the Kingdom to ensure permanent and sufficient supply.  The program has five pillars: Groundwater Resources Management; Secondary Water Resources; Water Supply Management; Public Relations, and capacity development and research each represented by a working group. The Project Manager is tasked with running the project on a day-to-day basis on behalf of the Implementing Partner within the constraints laid down by the Board. The Project Manager is responsible for day-to-day management and decision-making for the project. The Project Manager’s prime responsibility is to ensure that the project produces the results (outputs) specified in the project document, to the required standard of quality and within the specified constraints of time and cost

Duties and Responsibilities

  • Design, development, and implementation of MEWA organizational development programs with all their aspects, especially in the water logistics sector
  • Development of training programs, facilitation of change management initiatives, and review of current development programs to ensure linkage to MEWA goals
  • Building the MEWA stock of human capital and encouraging employee development
  • Measurement of employee performance to gauge success of programs and identification of areas for improvement
  • Promotion of leadership development, team development, and organizational communication programs and practices
  • Participation in MEWA’s strategic planning and facilitation of in-house planning that ensures implementation of key goals
  • Development of standards, policies, and procedures to support high quality OD services.
  • Anticipate future trends/consequences and create innovative strategies and flexible plans

Scope of Work:

  • Managing the overall administrative and financial aspects of the project in accordance with UNDP’s rules and procedures;
  • In cooperation with the Chief Technical Advisor, plan the activities of the project and monitor progress against the approved workplan;
  • Plan and Organize all logistics for workshops as deemed necessary by the National Project Coordinator,
  • Mobilize personnel, goods and services, training to initiative activities, including drafting administrative and financial personel terms of reference and work specifications, and overseeing all contractors’ work;
  • Work with UNDP to draft personel contracts
  • Monitor events as determined in the project monitoring schedule plan, and update the plan as required;
  • Manage requests for the provision of financial resources by UNDP, through direct payments using the fund authorization Request for Direct Payments RDPs;
  • Monitor financial resources and accounting to ensure the accuracy and reliability of financial reports;
  • Be responsible for preparing and submitting financial reports to UNDP on a quarterly basis;
  • Manage and monitor the project risks initially identified and submit new risks to the project board for consideration and decision on possible actions if required; update the status of these risks by maintaining the project risks log;
  • Capture lessons learned during project implementation; a lessons learned log can be used
  • Regular progress reporting to the project board as agreed with the board;
  • After submission of Quarterly and annual progress reports from CTA and approval of National Project Coordinator, prepare the annual review report, and submit the report to the project board and the outcome group; Including UNDP by November 30
  • Prepare the annual workplan for the following year, as well as quarterly plans if required;  In consultation with CTA, submit to UNDP by 31 December
  • Assist financial auditors during the annual audit exercise by ensuring all documentation is avaialble and ready, should they request it

Project support

  • Set up and maintain project files;
  • Collect project-related information data;
  • Administer project board meetings;
  • Administer project revision control;
  • Establish document control procedures;
  • Compile, copy and distribute all project reports;
  • Review techincal reports and monitoring technical activities carried out by resonsible party

Closing a Project:

  • Prepare Final Project Review Reports to be submitted to the Project Board
  • Identify follow-on actions and submit them for consideration to the Project Board;
  • Manage the transfer of project deliverables, documents, files, equipment and materials to national beneficiaries

Reporting

  • The Project Manager will report, in parallel track to the Water Deputy Minister, and to UNDP through the Office of the Resident Representative.  

Competencies

People Management:

  • Empowers team managers to act independently
  • Holds  units accountable for  setting challenging goals
  • Sets high peer standards for measuring success and provides encouragement
  • Anticipates and solves organizational conflicts
  • Models best corporate practices and highest ethical standards
  • Creates atmosphere of trust; builds acceptance and seeks diverse views, cultures and individual needs within the team
  • Actively mentors and develops leaders

People Skills:

  • Promotes a learning and knowledge sharing environment
  • Facilitates the development of individual and multi-cultural/team competencies

Managing for Results:

  • Plans and prioritizes work activities to meet organizational goals
  • Strategic approach to problem solving

Partnering & Networking:

  • Builds and sustains relationships with key constituents (internal/external/ bilateral/ multilateral/public/private; civil society)
  • Seeks and applies knowledge, information, and best practices from within and outside of the project
  • Demonstrates ability to handle working relationships with senior officials, academics and technical experts.

Innovation & Judgment:

  • Conceptualizes and analyzes problems to identify key issues, underlying problems, and how they relate
  • Generates creative, practical approaches to overcome challenging situations
  • Devises new systems and processes, and modifies existing ones, to support innovative behaviors
  • Provides technical backstopping to the short-term consultants and coordinate and facilitate their operations
  • Advises and assist in designing, implementation and enforcement of the monitoring assessment framework

Required Skills and Experience

  • MS or PhD in Organization Development, Business Administration, MIS, Psychology or other relevant behavioral science.
  • Minimum of ten years of professional-level experience in Organization Development and/or Administration or Human Resources Development in an intermediate to large size institution
  • Minimum of 10 years’ experience in management of similar projects
  • Excellent leadership and influence skills
  • Excellent written, verbal, and interpersonal communication skills
  • Experience in analysis of development and training program needs for personnel at all levels
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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  • Organization: UNDP - United Nations Development Programme
  • Location: riyadh
  • Grade: International Consultant - Internationally recruited Contractors Agreement - Consultancy
  • Occupational Groups:
    • Project and Programme Management
    • Managerial positions
    • Development Cooperation and Sustainable Development Goals
  • Closing Date: 2018-08-17

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