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Technical Support for Guidance and Revision of Prioritized Contingency Plans for High Risk Countries

Panama City (United States of America)

Under the leadership of the Emergency Unit, in close coordination with the EPP Regional Focal Point and all relevant sections in LACRO, the incumbent will provide support to RO sections and to priority UNICEF Country Offices for the Technical revision and guidance of prioritized Contingency Plans or key Preparedness Plans for high risk countries. In particular: • Provide support to all relevant RO Sections to carry on a systematic revision of the Contingency Plans/Preparedness Plans. • Assess progress and provide technical support to ensure quality risk analysis, taking into account the UNICEF GRIP guidance for conducting child-centred risk analysis and already existing risk analysis exercises, scenario definition and response plans that take into account the main shocks and stresses, vulnerability factors and gaps in response capacities identified in the risk analysis. • Provide quality assurance to the Contingency Plans and preparedness products that COs produce • Provide guidance on meeting the ten Minimum Preparedness Standards. • Ensure synergies between the EPP process (including risk analysis) and the ongoing efforts to enhance the risk informed programming in the region. • Take appropriate action to resolve doubts or issues and/or refer to relevant officials for resolution. • Report on critical issues, bottlenecks and potential problems for timely intervention.

THE UNITED NATIONS CHILDREN’S FUND (UNICEF)

TERMS OF REFERENCE FOR INTERNATIONAL INDIVIDUAL CONTRACTOR/ CONSULTANCY

FOR

TECHNICAL SUPPORT FOR GUIDANCE AND REVISION OF PRIORITIZED CONTINGENCY PLANS FOR HIGH RISK COUNTRIES

Level of experience:   Junior [  ] 1-3yrs         Medium [X] 4-10yrs   Senior [  ] more than 10yrs

Location: Regional Office for Latin America and the Caribbean [LACRO]

Language(s) required: Fluency in Spanish & English is required.

Closing date for applying to this consultancy: 31 July 2018

Duration: 4 months (estimated)

Estimated start date of this consultancy: 10.08.2018                         Estimated end date: 10.12.2018

BACKGROUND AND RATIONALE:

As emergencies become more frequent, the expectations of UNICEF to deliver on the Core Commitments for Children in Humanitarian Action (CCCs) in a timely and effective manner will continue to increase.  Emergency preparedness significantly enhances UNICEF’s ability to meet these expectations and save time and resources in the response.  Our research with WFP and DFID indicates that every $1 spent on preparing is worth more than $2 in the emergency response, and that preparedness interventions accelerate response activities by more than one week. 

On 31 December 2016 UNICEF’s Preparedness for Emergency Response Procedure and Guidance Note were issued. This Procedure document explains what all UNICEF Offices must do to prepare to respond in the event of a humanitarian crisis, starting from a ten-point checklist of Minimum Preparedness Actions and Standards.

To provide the implementation of preparedness procedures and guidelines a new Emergency Preparedness Platform (EPP) has been developed to support all Offices in planning and monitoring preparedness. 

The platform leads users through a four-step preparedness planning process.  It enables to identify practical actions that significantly increase UNICEF offices’ ability to activate and scale up response quickly as soon as a crisis strikes. The EPP helps teams analyze risks, self-assess and monitor their operational preparedness and identify high-return actions to get ready for immediate response - before an emergency happens or a situation deteriorates.An important input for the first step of the EPP process is a good understanding  child-centred risk analysis of shocks and stresses - including natural hazards, climate change, violence and insecurity, epidemics, and other types of human hazards -,  vulnerabilities, and response capacities in a country context. UNICEF has recently launched the Guidance for Risk-informed Programming (GRIP) to guide the conduction of child-centred risk analyses and the implementation of evidence-based Programming taking into account a child inclusive risk analysis that could be used as a reference for the EPP process.

The EPP helps teams analyze risks, self-assess and monitor their operational preparedness and identify high-return actions to get ready for immediate response - before an emergency happens or a situation deteriorates.

By June 2018, all UNICEF Country Offices must migrate to the new Platform with their Preparedness and Contingency Plans approved on it and by September 2018 all COs should meet the Minimum Preparedness Standards. For this purpose, the Regional Office is providing technical assistance and quality assurance to the plans and products that COs are producing to ensure there is an enhanced capacity across the region for emergency response in each sector and operational areas.

PURPOSE:

Under the leadership of the Emergency Unit, in close coordination with the EPP Regional Focal Point and all relevant sections in LACRO, the incumbent will provide support to RO sections and to priority UNICEF Country Offices for the Technical revision and guidance of prioritized Contingency Plans or key Preparedness Plans for high risk countries. In particular:

  • Provide support to all relevant RO Sections to carry on a systematic revision of the Contingency Plans/Preparedness Plans.
  • Assess progress and provide technical support to ensure quality risk analysis, taking into account the UNICEF GRIP guidance for conducting child-centred risk analysis and already existing risk analysis exercises, scenario definition and response plans that take into account the main shocks and stresses, vulnerability factors and gaps in response capacities identified in the risk analysis.
  • Provide quality assurance to the Contingency Plans and preparedness products that COs produce
  • Provide guidance on meeting the ten Minimum Preparedness Standards.
  • Ensure synergies between the EPP process (including risk analysis) and the ongoing efforts to enhance the risk informed programming in the region. 
  • Take appropriate action to resolve doubts or issues and/or refer to relevant officials for resolution.
  • Report on critical issues, bottlenecks and potential problems for timely intervention.

DELIVERABLES:

Deliverables

Estimated # of working days

  1. Final version of the assigned Contingency Plan/Preparedness Plan revised and cleared by all RO Sections according to a template agreed with the supervisor.

10

  1. A two-pager summarizing the main bottlenecks or challenges identified along the process and recommendations for future multi-country preparedness processes.

10

TOTAL

10**

 

 

 

 

 

 

 

 

 

** The duration of this individual contract will depend exclusively on the number of Contingency Plans/Preparedness Plans assigned by LACRO (up to 10 working days per Plan) with a maximum of 7 plans, equivalent to 70 working days. It is recommended that for billing purposes, the consultant quote his/her fees in all the following manners:

  1. Per day [limit being 70 working days]
  2. Per plan
  3. Totality [All 7 plans]

KEY QUALIFICATIONS, TECHNICAL BACKGROUND, AND EXPERIENCE REQUIRED:

Education

  • Advance university in international affairs, relations, human rights, economics, business, political science or related fields.

Work Experience

  • 5 years of experience in risk analysis and humanitarian action in international context.
  • Good understanding of the humanitarian action and development context in Latin America and the Caribbean region.
  • Familiarity with UNICEF internal procedures in emergency contexts, preparedness and response is an asset.
  • Knowledge and technical expertise in one or more of UNICEF areas of global sectoral responsibility is an asset.
  • Capacity to work with multidiscipline groups and good capacity for coordination, analysis and synthesis.
  • Able to work independently and in constant communication with the emergency team and emergency focal points in the RO and at country level.

 Other skills and Attributes:

  • Capacity to work in stressful conditions.
  • Capacity to work autonomously and with minimum supervision.
  • Willingness to travel to LAC-region if a Country specific support is required.
  • Flexibility and adaptability to shifting conditions and work demands.
  • Capacity to communicate effectively and work collaboratively with RO and CO colleagues.
  • High level of Integrity and commitment to UNICEF’s mission and professional values.
  • Analytical and conceptual ability, negotiating, communication and advocacy skills.

COMPETENCIES: 

  • Excellent interpersonal skills with ability to work in a multi-cultural environment
  • Excellent capacity to communicate information and ideas effectively and visually creative.
  • Excellent organization skills and capacity to work under pressure and meet deadlines.

MANAGEMENT ARRANGEMENTS:

The assignment will be managed by the UNICEF LAC Regional Office – Emergency Unit; and will be the only management contact with the Consultant.

This assignment will be built collaboratively and consultatively with UNICEF Country Offices in the Latin America and the Caribbean Region.

The Emergency Unit will be in charge of reviewing and approving the reports, and providing comments and technical briefs drafts to the final reports.

INDIVIDUAL CONTRACTOR’S WORKPLACE:

The consultant will work independently using their own personal premises, materials, and equipment’s, however, the consultant is expected to attend daily/weekly meetings in our premises.

Travel costs will be estimated and added to the contract once they are determined based on UNICEF Financial Rules and Regulations (if applicable)

FEES:

Qualified candidates are requested to submit a financial proposal. Proven past experience and financial proposal will be taken into consideration during selection process.

Travel (if applicable) will be covered by UNICEF as per policy. Travel costs will be estimated and added to the contract once they are determined.

Payments will be made upon delivery and approval of deliverables by UNICEF. UNICEF reserves the right to withhold all or a portion of payment if performance is unsatisfactory, if outputs are incomplete, not delivered of for failure to meet deadlines.

Details of payments will be agreed in advance and individually between the consultant and UNICEF.

EVALUATION METHOD AND CRITERIA:

Consultants and/or Individual Contractors (CIC) will be evaluated based on a cumulative methodology, being the award of the contract made to the CIC whose offer has been evaluated and determined as:

  1. Responsive/compliant/acceptable, and;
  2. Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

 

Technical component score

Max. 70 points

Economical component score

Max. 30 points

TOTAL score

Max. 100 points

Only candidates obtaining a minimum of 60 points (of the total technical points) would be considered for the Financial Evaluation.

Technical Proposal

The technical proposal should include: short statement/application letter referring to the required qualifications, timeline, workplan, proposed methodology and in annex a written sample of similar analytical work.

The technical proposal will be assessed against the following qualifications:

Technical Evaluation

Technical Criteria

Technical Sub-criteria

Maximum
Points

Education

Advance university in international affairs, relations, human rights, economics, business, political science or related fields


Master’s degree in any related field.

5

 

 

5

Maximum Points

 

10

Work Experience

At least 5 years of proven professional experience in risk analysis and humanitarian action in international context

25

Maximum Points

 

25

Knowledge

Knowledge and technical expertise in one or more of UNICEF areas of global sectoral responsibility is an asset

 

Knowledge of visualization tools to showcase the case studies

 

Working knowledge in the LAC region

 

Familiarity with UNICEF programmes

 

Excellent analytical and writing skills in Spanish and English

 

15

 

 

5

 

 

5

 

5

 

5

Maximum Points

 

35

 

Total Maximum obtained for Technical Criteria

 (Note: the total maximum score must be equivalent to the weight assigned to the technical score)

70

Minimum score for technical compliance

 

60

Financial Proposal

In addition, separately from the technical proposal (as in another document), an economic proposal detailing the total costs of the assignment (not including costs for travel yet) must be submitted.

The total amount of points allocated for the economic component is 30. The maximum number of points will be allotted to the lowest price proposal and compared among those consultants which obtain the threshold points in the evaluation of the technical component. All other price proposals will receive points in inverse proportion to the lowest price; e.g:

                                                Max. Score for Financial proposal * Price of lowest priced proposal

Score for price proposal X = ---------------------------------------------------------------------------

  Price of proposal X

 Travel (if applicable)

Please note, for travel to countries - it will be decided based on agreements with UNICEF and contractor/consultant. For agreed country visits, the contractor/consultant will be responsible in administering its own travel.  UNICEF will reimburse travel related expenses based on actual costs or on the below criteria whichever is lower and upon presentation of receipts.

Any travel involved should be budgeted according to UN Travel Standards as a ceiling.

 -Travel: http://www.un.org/esa/cdo/hr/CIRCULARS/STAI20064%20-%20OFFICIAL%20TRAVEL%20(SECTION%2010).pdf Section 4, paragraph 4.2 , numerals (d) and (e)

-Accommodation (Daily Subsistence Allowance, DSA): http://icsc.un.org/ (all countries and destinations can be found by navigating on the map)

Payment Provisions

UNICEF's policy is to pay for the performance of contractual services rendered or to effect payment upon the achievement of specific milestones described in the contract. UNICEF's policy is not to grant advance payments except in unusual situations where the potential contractor, whether an Individual consultant, private firm, NGO or a government or other entity, specifies in the bid that there are special circumstances warranting an advance payment. UNICEF will normally require a bank guarantee or other suitable security arrangement.

HOW TO APPLY

To apply, click on the Apply link found either at the beginning or at the end. In case of doubts please send your comments to lacro-ops@unicef.org with the subject: CONSULTANCY EMERGENCY CONTINGENCY PLANS at least 3 working days before the deadline.

 

 

 
 
 
 
 
 
 
The deadline to receive applications is 31/ July/2018. The pre-selection of candidates will be done after closing date. Please note only selected candidates will be contacted.

Important: In the selection of its consultants, UNICEF is committed to gender equality and diversity, without distinction as to race, sex, or religion, and without discrimination to people with disabilities.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Apply

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  • Organization: UNICEF - United Nations Children’s Fund
  • Location: Panama City (United States of America)
  • Grade: Level not specified
  • Occupational Groups:
  • Closing Date: 2018-08-01

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