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Team Assistant - Division of Private Sector Facility

Incheon (Korea (Republic of)) | kr

Team Assistant - Division of Private Sector Facility

Date: Jul 24, 2018

Location: Korea (KOR), KR

Company: Green Climate Fund

Grade: AS - C

The mission of the Green Climate Fund is to assist developing countries to respond to climate change while bringing prosperity to their peoples.

Established in 2010, the GCF invests in transformational climate projects in the developing world. The Fund makes an ambitious contribution to global climate action and channels significant financial resources into developing countries to help build low-emission and climate-resilient societies.  It is country-driven and undertakes actions which reflect the circumstances of each country concerned and its national aspirations. The GCF is a key enabler of the 2015 Paris Agreement on Climate Change.

Since its establishment, the GCF has mobilized 10.3 billion USD, accredited 54 entities to channel its resources and approved 43 funding proposals. In addition, it has built up an extensive program to support developing countries identify their needs, in particular those who are most vulnerable to climate change impacts.

The GCF’s diverse workforce is advancing its mission from its headquarters in South Korea. Our talented staff make unique contributions to the Fund, enriching the institution through their combined expertise and professional commitment.

We are looking to expand our team with more highly skilled and adaptable people who are driven by our mandate, people who appreciate challenges and know how to deliver and thrive in a fast moving, dynamic environment.

Position description

The Team Assistant will be responsible for providing administrative support to the Private Sector Facility.

Duties and responsibilities

  • Provide general administrative support to the Division;
  • Draft routine and complex correspondence;
  • Format, proof-read, and edit texts for adherence to established standards, grammar, and style in official documents, reports, and invitation letters;
  • Develop systems and maintain official records files and information material;
  • Coordinate the internal flow of communications within the team, ensuring timely dissemination of information to all; responding to routine requests for information;
  • Receive visitors and maintain the calendar/schedule for arranging meetings and appointments for the Director;
  • Lead the logistical planning for various events (e.g. conferences, workshops, Board meetings, other formal and informal meetings);
  • Carry out any other administrative and support duties as requested; and
  • May supervise other junior assistants/interns within the Division.

Expected experience and qualifications*

  • Bachelor’s degree, with at least five (5) years of relevant experience or equivalent combination of relevant education and experience;
  • Experience in handling logistics for events, workshops, conferences and Board meetings;
  • At least one year of supervisory experience in a similar office setting preferred; Previous experience supporting larger teams is required;
  • Formal training in secretarial, clerical, administrative, and/or operational services desirable;
  • Ability to deal with large volumes of work under time pressure with a high level of accuracy;
  • Ability to exercise tact and discretion in dealing with customers;
  • Ability to organize his/her work, set priorities, meet critical deadlines, and follow up on assignments with minimum direction;
  • Strong teamwork and interpersonal skills, and highly developed cultural sensitivity in communicating with all levels of staff and external clients, both orally and in writing;
  • Good knowledge of office technology such as MS office package, and experience in working with databases is highly desirable; and
  • Fluency in English is essential; knowledge of local language and/or another United Nations language is an advantage.

*The person assessed by the Selection Panel as most suitable for the position will be proposed for appointment. The above criteria should be seen as indicators of the experience and skills that would qualify candidates for consideration. Selection among short-listed candidates will also take into account performance at interview, appropriate testing, and references.

Applications from women and nationals of developing countries are strongly encouraged.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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  • Organization: GCF - Green Climate Fund
  • Location: Incheon (Korea (Republic of)) | kr
  • Grade: Administrative Services and Support - Generally no need for Higher Education - Administrative support
  • Occupational Groups:
    • Administrative support
    • Public, Private Partnership
    • Trade and Development
  • Closing Date: 2018-08-07

What does it mean?

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