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Finance Officer (Grants) - Health, P2, USSC, Nairobi with frequent travel to Somalia, Post #00107371

Nairobi (Kenya)

The Finance Grant officer is responsible for providing support to the Chief of Health, Programme Manager and field based project team and oversees all financial management aspects of UNICEF Health programmes and projects funded by KFW in Puntland, to ensure that the program meets KFW and UNICEF corporate financial management and reporting standards, ensuring the availability of accurate, complete and up-to-date information required for financial and reporting related to the programme components. Advise the supervisor on corrective action on discrepancies and improvement of the grant management. Furthermore, the incumbent will be responsible in ensuring that main corporate documents as well as donor presentations are accurate in their financial and administrative data.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, [insert tagline]

www.unicef.org/Somalia

How can you make a difference?

The Finance Grant officer is responsible for providing support to the Chief of Health, Programme Manager and field based project team and oversees all financial management aspects of UNICEF Health programmes and projects funded by KFW in Puntland, to ensure that the program meets KFW and UNICEF corporate financial management and reporting standards, ensuring the availability of accurate, complete and up-to-date information required for financial and reporting related to the programme components. Advise the supervisor on corrective action on discrepancies and improvement of the grant management. Furthermore, the incumbent will be responsible in ensuring that main corporate documents as well as donor presentations are accurate in their financial and administrative data.

Key Accountabilities, Duties & Tasks

1. Support to financial planning and management

Support Programme Manager and field based project team in preparing partner Programme Cooperation Agreements and Programme Documents, modifications and project budgets in accordance with UNICEF and donor guidelines.

Provide support to Programme Manager and Chief of Health in the collation of data and analysis of project financial information and Project Progress Reports.

Support the Programme Manager in maintaining the grants overview table of project with Income and expenditure/ disbursement, undisbursed balance vs. time remaining.

Support the Programme Manager in the development of new project proposal budgets and provide quality technical advice on budget templates and guidelines.

2. Support to financial Monitoring and Reporting 

Ensure preparation of accurate, complete and timely financial reports (including reconciliations); co-ordinate the internal financial reporting deadlines and requirements for the programme. This will include planning deadlines, formats for information and consolidation of financial data to ensure that donors receive reports on a timely basis and to a high level of quality.

Ensure compliance of project financial arrangements and reporting in line with UNICEF's and relevant donor regulations.

Monitor project budgets versus actual expenditure; ensure that expenditure recorded meets donor requirements for eligible expenditure items and that the level of documentation meets their specified requirements and advice on budget performance and, if applicable, suggest budget revisions.

3. Control of Accounts

Examine transactions (transfer, adjustments, reprogramming and liquidation) supporting documents to ensure the expenditure is broadly reasonable and in accordance with policy

Review on a monthly basis items of expenditure charged to the programme ensuring coding is correct and that any discrepancies are investigated and resolved.

Verify and quality control the cash requests submitted by implementing teams and project partners through UNICEF field team.

When tasked by Programme Manager or Chief of Health, undertake investigations or internal audit missions for programmes / projects.

Plan and monitor disbursements and control the appropriate use of sectoral programme resources (financial, administrative and other assets) confirming compliance with organizational rules, donor commitments, standards of accountability and integrity and ensuring timely reporting and liquidation of resources.

Ensure effective, accurate and timely book-keeping of KFW and health section expenditure data into UNICEF financial system.

Design risk mitigation strategies in collaboration with the section team.

Ensure audits of the health programs are performed per UNICEF rules and regulations.

4. Knowledge Management and capacity building

Ensure that grant income and expenditure budgets and supporting documents for each project component are kept up to date.

Ensure compliance with closure of projects, including final financial reporting, external audit, and updating UNICEF financial accounts.

Periodically visit Puntland UNICEF office to provide on-site face to face support to the teams and the finance department of Puntland MoH.

Facilitate efficient communication and coordination between the sub-office, national and HQ finance teams.

Provide capacity building and onsite mentorship on financial management particularly to Ministry of Health.

To qualify as an advocate for every child you will have…

  • University Degree in Financial Management, Accounting, Business Administration, Commerce, or any other relevant fields. (Required)
  • Three years experience in financial management and reporting, budgeting and accounting, and financial audits. (Required)
  • Experience in developing and executing project and programme budgets and scrutiny of financial reports. (Required)
  • Experience working with UNICEF or other UN agency (added advantage)
  • Experience in working for a humanitarian organization in a fragile country context. (Preferred)
  • Relevant accounting and audit qualifications e.g. CPA/ACCA/CIMA and membership to a professional Accounting body shall be an added advantage.

Knowledge and Skills:

  • Technical knowledge and experience executing, supporting, monitoring and supervising activity plans, budgets and financial management. (Required)
  • Strong computer skills (Microsoft Office Package, especially Excel) and full proficiency in a standard financial accounting system (Required)
  • Excellent analytical skills, particularly of complex financial documents and questions.
  • The ability to advise upon, establish and enforce sound internal financial controls. (Required)
  • Good judgment and the experience to know how to comply with regulations but at the same time enable efficient and effective operations in the field. (Required)
  • Good knowledge of donors such as KFW financial management and reporting requirements.
  • Good Knowledge of SAP systems
  • Ability to handle a very heavy workload for a prolonged period.
  • High degree of integrity, proactivity and conduct.
  • Flexible and adaptable to changing conditions, and able to cope with a working environment that could occasionally be stressful due to e.g. fluctuating workloads and personal insecurity. 
  • Self-motivated, with good judgment and initiative.
  • Ability to prioritize tasks and meet deadlines.
  • Good communication, coordination, networking and facilitation skills.

Languages:

  • Fluency in English. (Required)
  • Knowledge of Somali language (Added advantage)

For every Child, you demonstrate…

UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

 

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

 

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Apply

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  • Organization: UNICEF - United Nations Children’s Fund
  • Location: Nairobi (Kenya)
  • Grade: P-2, International Professional - Internationally recruited position - Junior level
  • Occupational Groups:
    • Banking and Finance
    • Public Health and Health Service
    • External Relations, Partnerships and Resource mobilization
    • Procurement
    • Operations and Administrations
  • Closing Date: 2018-08-08

What does it mean?

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