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National Consultant for e-file Implementation-A2i

dhaka

Background

Objectives:

The overall objective of the assignment will be the following:

  • Support to develop implementation methodology and plan for implementing e-services including e-file
  • Co-ordination  with the relevant government agencies to provide support for the implementation of e-file and relevant e-services
  • Establishing regular and sustainable monitoring mechanism for e-services.
  • Support in developing a mechanism for including Ministries, Directorates and field level offices into e-filing system
  • Support to develop training and workshop plan regarding sensitization of Ministries and field offices for the efficient management of e-file

Background:

A fundamental government responsibility is providing information and services aimed at improving the social and economic welfare of its citizens. During the first phase of the A2I project, fundamental progress has been made in improving access to public services. However, it is critical to expand the breadth and width of such simplified services and improve the service delivery model to counter the impact of widespread outdated manual processes, resistance to change by civil service staff and a lack of transparency that still frustrates citizens in their attempts to avail of government information and services.

The objective of the project is to increase transparency, improve governance, and reduce the time, difficulty and costs of obtaining government services for under-served communities of Bangladesh. This is to be achieved by the following 4 components of the project:

Component 1: Strengthening existing e-services and launching a second generation of integrated, inter-operable e-government applications; (e-Service)

Component 2: Sensitizing government officials, training for service providers and expanding digital literacy among the general public; (Capacity and Awareness)

Component 3: Forging strong policy and strategy links to ensure implementation of needed legal and regulatory changes in support of the project; (Enabling Environment) and

Component 4: Promoting innovation in the delivery of e-services. (Innovation)

The project is funded by the Government of Bangladesh, UNDP and other development partners, and is implemented by ICT Department and Cabinet Division.

‘Access to Information II is looking to recruit National Consultant e-file Implementation for 220  working days over 11 months, who will support in proper implementation and efficient management of e-filing and other relevant e-services in different levels of the government agencies.

Duties and Responsibilities

Scope of work

E-file system of Bangladeshi has commented 3000 government offices across the country and this is a combination of Upazila to Ministry level offices. It’s a huge challenge to provide technical/ non-technical support on regular basis for proper materialization of the system. To do that continuation of persuasion and monitoring is required. a2i has to provide continuous support/ suggestion for implementation to run the system smoothly. Furthermore, to make e-file system more user friendly and efficient, we need to receive feedback from all walk of users. To cover the whole country a2i need to assign some dedicate individuals who will engine in following activities related-file: 

  • Develop implementation methodology and plan for implementing e-file at both Field Administration and Ministries-Directorates and field offices.
  • Establishing regular and sustainable support mechanism for implementing E-file
  • Support the development of mobile / electronic service (with particular focus on mobile platforms) related initiatives for citizen and businesses at Upazila, District and Division level offices
  • Coordinate with relevant government agencies to provide assistance for UAT, POC piloting & necessary implementation support for mobile / electronic services at Upazila, District and Division level offices especially citizen service providing organization.
  • Function as an effective team member of e-Service component of the project.
  • Any relevant tasks to be assigned by the National Project Director or Project Director.

 Please specify the deliverables and describe works in the scope of the works.

Deliverables

% of payment

 Draft inception report on e-filing implementation in all government agencies.

20 days of Contract Signing

Draft plan for the implementation of e-file in Ministries, Directorates,

40 days of contract signing

Draft  plan for the implementation of e-file at organizations.

60 days of contract signing

Draft scale up guide and sustainable plan for the implementation of e-services

80 days of Contract signing

A plan for implement e-file  at all field level offices

100 days of Contract signing

Implementation of e-file in all Ministries and Directorates in full swing

120 days of Contract signing

Conduct 15 workshops, orientations and other capacity development initiatives on system upgradation and implementation.

140 days of contract signing

Develop a monitoring mechanism for e-filing implementation

160 days of Contract Signing

Develop a policy document for sustainable implementation of e-file

180 days of Contract Signing

Provide policy support to develop design permanent legal basis for e-file.

200 days of Contract Signing

Final report on E- filing and other e-service implementation in all government offices.

220 days of Contract Signing

 Supervision and Performance Evaluation.

 The e-file Implementation consultant will be working with the Enabling Environment Specialist of Access to Information – II Project.

Timeframe and deadlines:

The assignment will be for 220 days over 11 months.

Reports:

The activities done by the incumbent will be regularly monitored by the Director (e-service) of Access to Information-II Project. The incumbent will be paid on deliverables basis.

Competencies

Corporate Competencies:

  • Demonstrates commitment to UNDP’s mission, vision and values.
  • Knowledge in working with governance issues will be get advantages.
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
  • Familiar with and shares the vision of human development as laid out in the flagship HDR series

Functional Competencies

  • Encourages Knowledge Sharing and Learning
  • Disseminates specialized knowledge and experience
  • Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

  • Able to perform a variety of standard specialized and non-specialized tasks and work processes that are fully documented, researched, recorded and reported
  • Able to review a variety of data, identify and adjust discrepancies, identify and resolve operational problems
  • Able to perform work of confidential nature and handle a large volume of work
  • Has good knowledge of financial rules and regulations.
  • Able to provide input to business processes re-engineering, implementation of new system.

Leadership and Self-Management

  • Focuses on result for the client
  • Has demonstrable leadership skill.
  • Consistently approaches work with energy and a positive, constructive attitude
  • Remains calm, in control and good humoured even under pressure
  • Demonstrates openness to change
  • Responds positively to feedback and differing points of view

Required Skills and Experience

Academic Qualifications:

  • Masters in English, Sociology, Social welfare, Development Studies, Public Administration, Business Administration, any other relevant discipline.

Years of experience:

  • At least 6 years’ experience in civil service
  • At least 04 years’  working experience in field administration
  • Experience in e-service Implementation

Cumulative analysis-

The award of the contract will be made to the individual consultant up on Cumulative Analysis/evaluation and determined as:

  • Responsive/compliant/acceptable; and
  • Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation;

Only candidates obtaining a minimum 70% mark in technical evaluation will be considered eligible for financial evaluation.

Technical Evaluation Criteria (Total 70 marks)

Criteria

Max. Point

Technical

Relevant Educational qualification

15

Experience in implementing e-services and organizing different workshops, trainings etc

20

Experience in field administration

20

Experience in writing strategic documents  / developing different training manuals

15

Financial Evaluation (Total 30 marks)

All technical qualified proposals will be scored out 30 based on the formula provided below.

The maximum points (30) will be assigned to the lowest financial proposal. All other proposals received points according to the following formula:

p = y (µ/z)

Where:

  • p = points for the financial proposal being evaluated;
  • y = maximum number of points for the financial proposal;
  • µ = price of the lowest priced proposal;
  • z = price of the proposal being evaluated.

 Financial Milestone:

Installment

% of payment

Submitted draft inception report on e-filing implementation in all government agencies.

9.09  %

Draft plan submitted for the implementation of e-file in Ministries, Directorates,

9.09 %

A Guideline submitted for the implementation of e-file at organizations.

9.09 %

Submitted a plan for implement e-file at all field level offices

9.09 %

A Guideline Submitted scale up and sustainable plan for the implementation of e-services

9.09 %

Conduct 15 workshops, orientations and other capacity development initiatives on system upgradation and implementation.

9.09 %

Develop a monitoring mechanism for e-filing implementation

9.09 %

Develop a policy document for sustainable implementation of e-file

9.09 %

Provide policy support to develop design permanent legal basis for e-file.

9.09%

Implemented e-file in all Ministries and Directorates, organization and filed level offices in full swing

9.09 %

Final report on E- filing and other e-service implementation in all government offices.

9.10 %

DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS

Interested individual consultants must submit the following documents/information to demonstrate their qualifications. Proposers who shall not submit below mentioned documents will not be considered for further evaluation.

  1. Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP;
  2. Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references; P11 can be downloaded from the link below: http://www.bd.undp.org/content/bangladesh/en/home/operations/jobs/ 
  3. Please submit sample of User Manuals.
  4. Financial Proposal: Financial Proposal has to be submitted through a standard interest and availability template which can be downloaded from the link below:

 http://www.bd.undp.org/content/dam/bangladesh/docs/Jobs/Interest%20and%20Submission%20of%20Financial%20Proposal-Template%20for%20Confirmation.docx

Please combine all your documents into one (1) single PDF document as the system only allows to upload maximum one document.

Travel

All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel. In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources.

In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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  • Organization: UNDP - United Nations Development Programme
  • Location: dhaka
  • Grade: National Consultant - Locally recruited Contractors Agreement - Consultancy
  • Occupational Groups:
    • Civil Society and Local governance
  • Closing Date: 2018-08-09

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