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Reports Officer P2, Temporary Appointment (TA) Tripoli, Libya

Under the strategic guidance of the UNICEF Special Representation, close collaboration with the Deputy Representative and under the direct supervision of the Planning Monitoring & Evaluation Specialist (PM&E), Reports Officer will be responsible for all reporting obligations, day-to day follow up with the Programme Partnership Division in the HQ and coordination with donor technical focal points

UNICEF works in some of the worlds toughest places, to reach the worlds most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential. Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone. And we never give up.

For every child, a champion

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does in programmes, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children's rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life in its social, political, economic, civic and cultural dimensions her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society most disadvantaged citizens addressing inequity not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

2.BACKGROUND:

With over five years after the fall of former regime, heightened uncertainty, political rifts, conflicts, displacement and insecurity continued to mark the political and economic transition in Libya. The UN strived to support the country with its transition to the democracy and establishment of a Government of National Accord (GNA). Libya is facing a growing humanitarian situation with the estimated 2.44million people in need of assistance.  UNICEF Libya has scaled up its programme to respond to the humanitarian needs of conflict- affected children and their families. 

2. PURPOSE:

Under the strategic guidance of the UNICEF Special Representation, close collaboration with the Deputy Representative and under the direct supervision of the Planning Monitoring & Evaluation Specialist (PM&E), Reports Officer will be responsible for all reporting obligations, day-to day follow up with the Programme Partnership Division in the HQ and coordination with donor technical focal points.

3. MAIN RESPONSIBILITIES AND TASKS:

Under the supervision of the Planning Monitoring and Evaluation Specialist, the Reports Office will be responsible for the following activities:

1. Update and maintain information on all the donor and programme proposals and reporting requirements. Ensure that Programme sections are updated on these requirements and follow up as required. Timely and accurate reporting and monitoring of donor interests and information needs. This includes gathering of information, consolidation, editing and production of interim and final reports.

2. Under the guidance of the Deputy Representative and in collaboration with the PM&E Specialists, develop fundraising proposals for Libya Country Office in line with the overall fundraising strategy. This includes compilation of information, editing and layout when necessary.

3. Design and deliver briefing notes for the Special Representative and Deputy Representative when necessary. Provide inputs for briefing notes on advocacy, leveraging and fundraising activities as required.

4. Collaborate with the Deputy Representative and Communication Specialist to produce and disseminate UNICEF reports, including the annual humanitarian report, situation reports and the external reports as requested by the United Nations Special Mission to Libya (UNSMIL).

5. Support the PM&E Specialists in reviewing ToRs and other sector specific documents before the approval of the Deputy Representative.

6. Participate in travel and meetings organized by the Special Representative and Deputy Representative as required, including organizing meetings, note taking, reporting on outcomes and following up on actions.

7. Manage the compilation, editing and dissemination of UNICEF donor reports. Ensure quality assurance and adherence to criteria set out in Executive Directives/Guidelines, UN/UNICEF policy papers, Libya Country Office (LCO) Country Programme plans, donor contract stipulations etc.

8. Manage office information and institutional memory vis-a -vis donor reports and proposals. Ensure that information on all the donor and programme reporting and proposal requirements are shared and updated. Maintain a coherent and central system for filing reports and proposal submissions. Manage the system for tracking reports and proposals due

9. Support wider office processes vis-a -vis contribution management and donor relations. Provide inputs, as required, to Country Management Teams (CMTs), Programme Coordination Meetings (PCMs), Emergency Management Teams (EMTs), Annual Reports and Situation Reports.

10. Maintains essential contacts with programme sections at UNICEF country office to facilitate timely and accurate information flow.

11. Provided support to improved information and knowledge management systems by ensuring adequate frequency updates, access and standardization of information and situation analysis of women and children in Libya.

12. In coordination with Emergency Specialist and Communication specialist, support the development of commonly agreed sets of fact sheets, donor briefs and FAQs for the purpose of external communications.

4. REQUIRMENTS

Academic qualifications:

 Advanced University degree in Social Sciences; Development, Planning, Communication, or related technical field;

 A first University Degree with a relevant combination of academic qualifications and experience may be accepted in lieu of an Advanced University Degree.

Work experience:

 Two years of progressively responsible professional work experience at the international levels or with the international organizations, agencies or NGOs

Language experience:

 Fluency in oral and written English language

 Knowledge of Arabic is an asset

Competency Profile: (For details on competencies please refer to the UNICEF Professional Competency Profiles.)

Core values: Commitment, Diversity and Inclusion, Integrity

ii) Core Competencies (Required)

Communication, Working with People, Drive for Results.

ii) Functional Competencies (Required)

Planning and Organizing, Formulating Strategies and Concepts, Relating and Networking, Analysing, Applying Technical Expertise, Creating and Innovating  

iii) Technical knowledge1

 Rights-based and Results-based approach and programming in UNICEF

UNICEF programme policy, procedure and guidelines.

 

 

 

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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  • Organization: UNICEF - United Nations Children’s Fund
  • Location:
  • Grade: P-2, International Professional - Internationally recruited position - Junior level
  • Occupational Groups:
    • Monitoring and Evaluation
    • Documentation and Information Management
  • Closing Date: 2018-08-13

What does it mean?

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