By continuing to browse this site, you agree to our use of cookies. Read our privacy policy

Project Assistant

Ankara (Turkey)

Background

1. Background

IPA II Indicative Strategy Paper for Turkey (2014-2020) targets the improvement of Public Administration Reform (PAR) coordination, policy-making, civil service and public administration organization and governance and service delivery to citizens and businesses, including at local level.

The new legislation adopted in the past years in the field of local administration, has expanded the scope of the responsibilities of local administrations in the provision of public services, as well as in the promotion of the social and economic development of the relevant communities.

Relevant to the recent developments in the field, the 10th National Development Plan, put into effect in June 2013, underlines the negative effect of lack of technical and institutional capacities at the local level on quality and efficiency of local service delivery, while reiterating the importance of increasing institutional capacities of the new MMs established in accordance with the Law No. 6360. The Plan also highlights the importance of deploying participatory tools in local administrations in order to support further reforms on including non-governmental organizations, private sector and unorganized civil society to local decision-making processes. In this vein, the 10th National Development Plan focuses on identification of priorities at the local level and efficient use of local resources as it identifies the main beneficiaries of the Plan as local authorities, MMs, universities, professional organizations and NGOs. In specific terms, the following objectives for LAR under the Plan are entrusted to the coordination of MoI: 

  • Increased efficiency in local service delivery,
  • Strengthened capacities of local administrations in terms of human resources, management and strategic planning,
  • Strengthened capacities of local administrations in terms of project management,
  • Enhanced inclusion of universities, NGOs and professional organizations in local decision-making processes.

In line with the objectives of the 10th National Development Plan, the Strategic Plan of the MoI for 2015-2019 identifies the priorities and the core values of the MoI as; the rule of law, respect for human rights, transparency, commitment to ethic values, participation and delivery of efficient and good- quality services. The Strategic Plan highlights the importance of ensuring efficiency, effectiveness, participation, openness and accountability at local administrations as one of its main goals. The Strategic Plan sets five thematic areas and results as i) Establishing  a peaceful environment via strengthening internal security services and coordination in accordance with human rights norms, ii) Increasing pace and quality of services provided by local authorities including governorates and district governorates, iii) Promoting development of civil society, iv) Deployment of information technologies as a facilitator in efficient provision of services and v) Increasing the pace and quality of the services provided by the MoI.

The Government of Turkey adopted the Strategy for Increasing Transparency and Strengthening the Fight against Corruption in 2010 and updated the Strategy in 2016. One of the strategic objectives of the referred Strategy also focuses on increase of institutional capacities of local administrations, strengthening decentralization and democracy by ensuring attendance and transparency. Currently, the local authorities are obliged to develop their own websites and disclose the important decisions taken at the referred websites for a period of 15 days. 

In the scope of the LAR-II, a white paper was developed for the MoI, which outlines the short, medium and long term policy options to be pursued to have a full-fledged LAR in the scope of Turkey’s EU Accession process. This Project addresses to the short-and medium-term policies those will form the basis of long-term policy options for the Government of Turkey. Besides, the Project at hand represents a continuum of the first and second phases of EU-funded LAR projects, in the scope of which required legislative framework were improved and put into place through phased approach. Besides, this Project, which is the third phase of LAR, will also address the needs that will be explored for effective implementation of the metropolitan municipality model that was introduced after the completion of LAR-II.

With a view to further support implementation of Local Administration Reform in Turkey, MoI and UNDP collaborated on design and implementation of the third phase of the LAR Project. In this sense, Local Administration Reform Phase III Project is an EU-funded technical assistance project. The project is being implemented by UNDP and the Ministry of Interior within the scope of a Direct Grant Agreement, signed between Central Finance and Contracts Unit (CFCU) and UNDP. The implementing partners of the Project are Ministry of Finance, Union of Municipalities of Turkey and State Personnel Department.

The overall objective of the Project is to ensure effective, inclusive, accountable and participatory local governance in Turkey, in particular through support to further implementation of the LARs undertaken between 2003-2013, in line with international standards. The specific objective of the project is to develop and strengthen the administrative capacity and cooperation of Ministry of Interior (MoI) and Local Authorities themselves in the task of ensuring the effective implementation of the new local administration model in line with principles of democratic governance.

The Project aims to achieve the following results:

  • Administrative and operational capacities for efficient provision of local services enhanced,
  • Administrative and operational capacities of the local authorities for the implementation of new Metropolitan Municipality Model strengthened,
  • Institutional capacity of the local authorities in terms of service delivery and adoption of the principles of democratic governance enhanced,
  • Public awareness on urbanization enhanced through institutional and individual capacity enhancement programmes,
  • Efficiency of the local services enhanced through online managements systems.

LAR Phase III is composed of three components:

Component 0: Inception Period (3 months):

The Inception Period aims establishment of a suitable and formalized working structure for the Action and fine-tuning the Project activities through an assessment of the current needs against the defined results of the Project. The Inception Period will also be needed for the UNDP to orient itself to the Project and reflect its collective experience and best judgement to the specifics of the Project. During the Inception Period, the UNDP will develop fine-tuned and presumably more detailed activity and resource schedule (Work Plan). Thus, the time plans and resources allocated to activity groups mentioned hereinafter are indicative and will be finalized during the Inception Period.

During the Inception Period, the UNDP will also determine the scope of the visibility services, required for successful implementation of the Project. These services will include designing, setting up and maintaining a bi-lingual (Turkish and English) Project website and designing project newsletters, business cards, banners, posters etc. for the Project.

Component 1- Effective Local Service Delivery:

The main objective of Component 1 is to support the MoI in developing draft legislations, which will enable the MoI and its staff as well as local administrators (mayors; deputy mayors; heads of the clerk’s department, the financial services department and the planning departments of municipalities) to exercise effective local service delivery methods in the overall local administration scheme. The activities that are planned to be carried out will also contribute to the achievement of the relevant targets of the Strategic Plan of MoI (2015-2019). The relevant activities concerning legislation drafting on several areas of local service delivery are included as an action in Strategic Plan of MoI, which is committed for their endorsement by the MoI and consequently the Turkish Grand National Assembly (TGNA).

The MoF and SPD will act as implementing partners of the results to be achieved under Component 1. The results and specific activities to be achieved are explained below. Due to the nature of the Project, some of the activities will be carried out in a concurrent manner.

Component 2- Capacity Building for New Metropolitan Municipality Model and Inclusive Local Governance Processes 

The main objective of Component 2 is to enhance the institutional capacity of the local authorities responding to the new responsibilities they are to undertake with the enforcement of new Metropolitan Municipality Model in 2014. In addition, the needs for transparent processes at local authorities will be addressed in the scope of Component 2. UMT will be the implementing partner of this Component.

Component 3- Online Management Information Systems Installed and Updated

The MoI initiated two important databases with YEREL BILGI and BEPER Projects. YEREL BILGI aims to provide information about MoI affiliated to local administrations, special provincial administrations, their corporations, municipalities and corporations belonging to municipalities, district governorates, villages, and associations through a single database. Whereas, BEPER Project is a performance measurement system to appraise performance of municipalities and make comparison among municipalities. Component 3 of LAR Phase III will aim at improving the capacities of MoI’s online management systems already available.

With a view to implement the project activities in a effective and efficiency way and achieve the expected results of the Project, composed of a Chief Technical Advisor and 2 (two) Key Experts; a Technical Assistance Team (TAT) will be established within the scope of the Project. The CTA will hold the overall responsibility for development of the project results whereas the key experts will mainly be responsible for component-based activities on capacity development for effective service delivery and local governance. A Project Manager, a Project Associate and a Project Assistant will also be mobilized within the scope of the Project for delivery of project outputs in a timely and effective manner.

2.    Objectives of the Assignment

The Project Assistant will be responsible for the day to day Project support, travel arrangements for the Project team and administration. The Project Assistant will be responsible for providing support to the preparation of required documentation and any administrative activities that Project management may require. S/he will also provide support to the preparation of field missions and visibility events. Project Assistnt will report to the Project Manager.

Duties and Responsibilities

Project Assistant is expected to assume the following tasks:

Measurable Outputs

Key Results Expected/Major Functional Activities

% of time

Support provided to implementation of Project activities, including the organization of visibility events and missions

  • Assist the Project team in the administration and implementation of the daily project activities;
  • Provide administrative and logistical support for the organization of events, workshops and meetings
  • Assist the Project team, including consultants, in making the necessary project related travel arrangements (i.e. travel tickets, hotel reservations, DSAs, etc)
  • Provide soft assistance to the Project team during procurement, contracting, financial and human resource processes as required and when necessary,
  • Perform any other administrative and logistical duties as requested by the Project Manager.

60

Support provided to reporting and communication activities

  • Translate documents from English to Turkish and vice versa
  • Develop initial drafts of the reports/minutes of meetings in Turkish and (if deemed necessary) in English;
  • Provide assistance to the Project team in filing related information, documentation and correspondences;
  • Facilitate communication and Project activities among the project partners as requested by the field coordinator
  • Assist in telephone inquiries, mail and e-mail transmissions and co-ordination of appointments,

40

Reporting Structure

The Project Assistant will report to the Project Manager.

Performance Indicators for Evaluation of Results

1. Qualitative and quantitative inputs prepared to project reports; high-quality correspondence, briefs, reports prepared.

2. Timely and qualitative inputs prepared to procurement process; canvassing carried out correctly according to UNDP rules

3. (Visibility) events, workshops, field missions organized in a timely manner;

4. Communication activities provided with timely support.

Competencies

Requirements

i) Minimum 3 (three) years of experience in supporting project management in the public, private and non-profit sector contexts

ii) Experience in assisting in organizing events and activities;

iii) Experience with assisting administrative work (i.e. finance, procurement, accounting etc) of Project

iv) Strong English and Turkish language drafting skills

Assets

v) Experience with EU funded projects

Required Skills and Experience

Education:

Bachelor Degree in economics, finance, social sciences, administrative sciences or any other relevant field is required.

Experience:

3 years of relevant working experience (SB2)

Language requirements:

Fluent written and spoken English and Turkish

Computer skills:

Microsoft Office, Windows-based applications, integrated web-based management systems, spreadsheets and databases

Nationality:

Turkish

Disclaimer

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Apply

What does it mean?

Click "SAVE JOB" to save this job description for later.

Sign up for free to be able to save this job for later.

  • Organization: UNDP - United Nations Development Programme
  • Location: Ankara (Turkey)
  • Grade: SB-2, Service Contract, Local Contractors Agreement - Administrative support
  • Occupational Groups:
    • Democratic Governance
    • Project and Programme Management
    • Administrative support
  • Closing Date: 2018-08-13

What does it mean?

Click "SAVE JOB" to save this job description for later.

Sign up for free to be able to save this job for later.