By continuing to browse this site, you agree to our use of cookies. Read our privacy policy

Finance Specialist

mogadiscio

Background

During the past two years, UNDP Somalia based in Nairobi has been working hard on the Change Management Business Processes, aiming at increasing its presence and operations in the field offices based in Somalia, which will allow the CO to be more efficient, flexible and responsive to the country/government priorities. In addition, the increased presence in the field offices will contribute to enhancing and building national staff capacities through delegation of authority. Building office operational capacity becomes imperative considering that more operations are taking place inside Somalia, including the financial transactions through the Hawala system and dealing with high financial risks associated with no existence of an adequate banking system inside Somalia, neither proper fiscal control from the government authorities on local vendors operations.

Under the guidance and direct supervision of the Deputy Country Director (Operations), the Finance Specialist is responsible for effective delivery of financial services, transparent utilization of financial resources and management of the CO Finance Unit. He/she analyzes and interprets the financial rules and regulations and provides solutions to a wide spectrum of complex financial issues. The Finance Specialist promotes a collaborative, client-oriented and consistent approach in the Unit with due diligence as regards rules and regulations.

The Finance Specialist supervises and leads the staff of the Finance Unit. The Finance Specialist works in close collaboration with the operations programme and project teams in the CO, UNDP HQs staff and Government officials ensuring successful CO performance in Finance.

The Finance Specialist performs the Deputy Operations Manager functions with focus on UNDP Somalia internal business.

Duties and Responsibilities

    Ensures implementation of operational strategies focusing on achievement of the following results:    

  • Full compliance of financial activities, financial recording/reporting system and audit follow up with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of the financial resources management system;
  • Operalization of ATLAS in the sub-offices inside Somalia; ensuring accountability procedure in place with the Money Vendors used to effect payments;
  • CO Finance business processes mapping and elaboration/establishment of internal Standard Operating Procedures in Finance, control of the workflows in the Finance Unit;
  • Continuous analysis and monitoring of the financial situation, presentation of forecasts for development and management projects;
  • Elaboration of the framework and conditions of contributions within the CO resources mobilization efforts.

Manages management projects’ budgets, advises on management of development projects and organizes an optimal cost-recovery system focusing on achievement of the following results:

  •  Financial resources management through planning, guiding, controlling of the resources in accordance with UNDP rules and regulations;
  • Preparation and monitoring of management projects’ budgets; Advisory and guidance services to programme staff on development project budgets;
  • Contributes to the development projects’ budgets preparation/modification monitoring system, control of budgetary status versus authorized spending limits (ASL) and budgets delivery levels;
  • Elaboration of proper mechanisms to eliminate deficiencies in budget management.
  • Preparation of cost-recovery strategy in Atlas for the services provided by UNDP and responsible for proper implementation;
  • Elaboration and implementation of cost saving and reduction strategies. 

Ensures proper control of CO accounts focusing on achievement of the following results:

  • Elaboration of the internal expenditures’ control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared; MPOs, travel claims and other entitlements are duly processed;
  • Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
  • Control of the Accounts Receivables for UNDP projects and follow up with partners/other units on contributions.

Ensures proper CO cash management  focusing on achievement of the following results:

  • Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application;
  • Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions. Provision of information to supervisors and other UNDP staff at HQ on the results of the investigation when satisfactory answers are not obtained;
  • Daily review of zero-balance account bank statements in Atlas to monitor imprest level; identification and record of contributions;
  • Primary contact with local bank management on routine operational matters including negotiation of exchange rate on replenishments;
  • Transaction and stop payment approval on internet banking system;
  • Approval and submission of monthly UN exchange rate reports to Treasury;
  • Timely and accurate approval of bank reconciliation, including documented review of exceptions;
  • Initiation of bank transfers and deals, selecting bank transfers and deals for approval and settlement.;
  • Performing Paycycle manager role in Atlas;
  • Timely preparation of monthly cashflow forecast for use by Operations Manager. Liaison with UN Agencies to obtain estimate of their cash requirements;
  • Role as cashier for cash disbursements made on site.

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

  •  Organization of trainings for the operations/ projects staff on Finance;
  • Synthesis of lessons learnt and best practices in Finance;
  • Sound contributions to knowledge networks and communities of practice. 

Ensure effective and accurate financial resources management and oversight, focusing on achievement of the following results:

  • Financial analysis and oversight for all resources managed by the CO and provision of high-quality professional advice to the CO management;
  • Proper planning, expenditure tracking and audit of financial resources, including extra-budgetary income in accordance with UNDP rules and regulations;
  • Organization and oversight of CO cash management processes, including liquidity management, recommendation of imprest level, risk assessment, bank relationship management, timely accounting and reconciliation of all transactions, security for cash assets on site;
  • Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions. Provision of information to supervisors and other UNDP staff at HQ on the results of the investigation when satisfactory answers are not obtained;
  • Monitoring the overall position of the Finance Dash Board;
  • Member of bank signatory panell;
  • Level 2 Approving Manager for all POs/vouchers/journals initiated by Nairobi office.

Inter-office Operations Management in the function of Deputy Operations Manager:

  • Ensure Implementation of Internal control Framework strategies and control over the Atlas user profiles assigned to the staff;
  • Participation in common-services management in Nairobi and in Somalia sub-offices with aim to effective cost-recovery;
  • Audit preparation focal point for the Operations Team;
  • Follow-up actions on the audit recommendations implementation by all operations units.

Competencies

Core     

Innovation

  • Ability to make new and useful ideas work         

Leadership

  • Ability to persuade others to follow       

People Management

  • Ability to improve performance and satisfaction                L

Communication

  • Ability to listen, adapt, persuade and transform

Delivery

  • Ability to get things done while exercising good judgement       

Technical

Financial Management

  • Ability to create a process to achieve financial goals       

Financial Planning and Budgeting

  • Ability to create and manage processes to achieve UNDP's long and short-term financial goals.

Financial Reporting and Analysis

  • Ability to evaluate financial data, derive relevant findings and present them in a meaningful manner            

Accounting (General)

  • Knowledge of accounting concepts, principles, regulations, and policies and ability to apply to strategic and/or practical situations          

Budget Management

  • Ability to support budgetary aspects of work planning process, drawing and management of team budgets.

Relationship Management

  • Ability to engage and foster strategic partnerships with other parties, Inter-Agency Coordination and forge productive working relationships              

Strategic Planning

  • Ability to make decisions that align with strategy, vision, and mission            

Knowledge Management

  • Ability to capture, develop, share and effectively use information and knowledge

Required Skills and Experience

Education:

  • Master’s Degree in Finance, Business Administration, Public Administration, Economics or related field;
  • UNDP IPSAS Certifications are an asset.

Experience:

  • Minimum of 7 years professional experience in projects’ administration, project management, financial management and audit management within the private sector or International NGOs;
  • Knowledge of ATLAS Modules, internal financial management and control framework(s) is required;
  • Knowledge of audit track, accounting and budgetary procedures and techniques, procurement of goods and services, stocks and assets control;
  • Experience in handling issues pertaining to multi-donors funding, reporting systems, especially within the context of large fiduciary funds;
  • International experience in post/in-conflict settings;
  • Excellent knowledge of computer standard applications (Word, Excel, Outlook and PowerPoint);
  • Knowledge and understanding of audit and financial management functions in post conflict or emergency settings.

Language Requirements:            

  • Proficiency in English;
  • Working knowledge of other UN language desirable.

Disclaimer

Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Apply

What does it mean?

Click "SAVE JOB" to save this job description for later.

Sign up for free to be able to save this job for later.

  • Organization: UNDP - United Nations Development Programme
  • Location: mogadiscio
  • Grade: P-4, International Professional - Internationally recruited position - Mid level
  • Occupational Groups:
    • Operations and Administrations
    • Banking and Finance
  • Closing Date: 2018-08-15

What does it mean?

Click "SAVE JOB" to save this job description for later.

Sign up for free to be able to save this job for later.