Oversight & Compliance Specialist
The UNDP DRC’s Country Programme is conceived as a holistic one, targeting beneficiaries at their localities in a vast country of 2.350.000 Km2. In order to meet programme results, UNDP Kinshasa is operating in 6 provincial Offices in North Kivu (Goma), South Kivu (Bukavu), ITURI (Bunia), Bas-UELE (Buta), TSHOPO (Kisangani) and Kasai Central (Kananga).
To ensure proper resources and results management and preventative oversight, the UNDP Country Office intends to recruit a resident oversight and compliance specialist with programmatic and Operations profile under the direct supervision of the Country Director/ in support of optimal results and resource management, transparency, accountability, client orientation.
In order to develop and reinforce its own accountability in the implementation of a complex post crisis programme intervention, the UNDP office in Kinshasa is therefore recruiting, for an initial period of 12 months to be cost shared by programme resources and administrative resources. The specialist shall work in coordination with the Programme projects, the Operations Management Unit, the field offices and projects the Resource Management Unit and under the overall authority of the Country Director.
S/he will provide adequate and continuous feedback to the Senior Management on the quality, relevance and efficiency of Programme and Operational implementation in the field and adherence to UNDP’s zero tolerance for corruption, in addition to and independently from the monitoring carried out by Provincial and Kinshasa Offices.
Under the supervision of the Country Director, the Oversight and Compliance Specialist is responsible for the ongoing audit recommandations, oversight and review of programme and Operations management, in conformity with UNDP regulations and rules framework. He will provide advice and recommendations to enhance the effectiveness of internal control systems, the monitoring and mitigation of risks, potential fraud and corruption, overall efficiency of business processes and optimization of UNDP DRC resources. In that capacity, the incumbent will more specifically be in charge of the following functions:
Duties and Responsibilities
Summary of key functions:
- Provide expert advice to Country Office management and staff on risk & compliance issues and creation of viable control environment to support operational efficiency.
- Facilitate the preparation of annual performance planning and reviews,
- Undertake periodic and ad hoc reviews independently in Kinshasa and field offices.
- Monitor and report on follow-up of the implementation of audit and other oversight bodies’ recommendations
- Contribute to the development of the HACT quality insurance plan of the Country office
- Facilitation of knowledge building and sharing in the Country Office
Provide expert advice to Country Office management and staff on risk & compliance issues and creation of viable control environment to support operational efficiency.
focusing on achievement of the following results:
- Provide assistance in ensuring that the use of all UNDP DRC resources is in conformity with approved Country Office strategic plans/project plans and donor funding agreements;
- Provide advice on enhancement and/or initiate establishment of adequate internal control systems including performance and risk management systems, monitoring and oversight plans and support their implementation;
- Contribute to the development of compliance Standard Operating Procedures (SOP) for managing the risk and compliance function, including criteria for conducting risk and compliance missions, training materials and modules, etc. following the best international practices;
- Prepare an annual Management Oversight Plan and ensure its implementation;
- Prepare periodic progress reports to the CO Senior Management on the status of compliance and internal controls in the office; and
- Recommend innovative methods/systems to improve efficiency and effectiveness of the Country Office business processes (Programme and Operation).
Facilitate the preparation of annual performance planning and reviews, focusing on the achievement of the following results:
- Conduct risk assessment and updating of risk registers, including operational level risk registers; and
- Report on progress towards implementing the risk mitigation actions.
Undertake periodic and ad hoc reviews independently in Kinshasa and field offices focusing on achievement of the following results:
- Assess effectiveness of the internal controls and identify risk areas;
- Assess the potential for fraud and corruption in operational activities;
- Facilitate accountability across functional units to reinforce the first line of defense; and
- Prepare comprehensive reports and formulate sound recommendations on required actions in areas of compliance vulnerability including procedural and regulatory amendments.
Monitor and report on follow-up of the implementation of audit and other oversight bodies’ recommendations focusing on achievement of the following results:
- Serves as focal point and coordinate all audit and evaluation exercises;
- Establish follow up matrix and ensure implementation of audit, evaluation and other oversight bodies’ recommendations and associated management actions;
- Ensure through spot checks and appropriate systems that relevant procedures and supporting documents are exhaustive and consistent to support the effective implementation of pending recommendations; and
- Provide regular feedback on the implementation status to the Country Director.
Contribute to the development of the insurance plan of the Country office focusing on achievement of the following results:
- Participate in the elaboration of the Country Office quality assurance plan and follow-up the timely implementation;
- Serve as resource person for updating the HACT control tools;
- Ensure the timely review of HACT audits and micro-assessment reports; and
- Provide substantive support to the training of spotcheckers and ensure quality control of spot check reports.
Facilitation of knowledge building and sharing in the CO focusing on achievement of the following results:
- Assess, prepare and deliver training programmes or information sessions for managers and staff to enhance compliance with UNDP policies, rules, regulations and procedures and help build a culture of compliance;
- Prepare reports on lessons learned and best practices noted; and
- Participate and provide sound contributions to knowledge networks and communities of practice.
Ability to make new and useful ideas work
Ability to persuade others to follow
- People Management
Ability to improve performance and satisfaction
Ability to listen, adapt, persuade and transform
Ability to get things done while exercising good judgement
Ability to examine and verify accounts and records
- Financial Reporting and Analysis
Ability to evaluate financial data, derive relevant findings and present them in a meaningful manner
Knowledge of accounting concepts, principles, regulations, and policies and ability to apply to strategic and/or practical situations
- Report Writing
Ability to prepare quality reports
- Project Management
Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals
- Knowledge Management
Ability to capture, develop, share and effectively use information and knowledge
- Operational Efficiency
Ability to identify and execute opportunities to improve operational efficiency.
- Risk Management
Ability to identify and prioritize risks, and organize action around mitigating them
- Results-based Management
Ability to manage programmes and projects with a strategy aimed at improved performance and demonstrable results
- Learning and Development
Knowledge of enterprise learning and development issues, concepts, and principles, and ability to apply them to enhance the fulfillment and performance of employees
Required Skills and Experience
- Master’s Degree or equivalent in auditing, development planning, social or political sciences, Economics or in a similar discipline.
- A Minimum of seven (7) years professional experience in managing large projects or programmes, including financial management (particularly developing and implementing financial control systems) and audit management within the private sector or International NGOs.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc).
- Experience in international organization and familiarity with UNDP management system is highly desirable.
- Excellent command of written and spoken French
- Good working knowledge of English
- Excellent knowledge of project management, audit track, accounting and budgetary procedures and techniques, procurement of goods and services, stocks and assets control as per UN regulations and rules;
- Excellent knowledge of computer standard applications, information system analysis, database etc.;
- Excellent knowledge of issues pertaining to multi-donors funding, related reporting systems, especially within the context of large fiduciary funds administered by the United nations or UNDP more specifically;
- Good knowledge and understanding of local working conditions in a Post Conflict situation;
- Ready to work under extremely hazardous conditions and in a stressful environment;
- Ability to handle effectively multiple tasks without compromising quality, team spirit and positive working relationships;
- Cultural sensitivity, inter-personal skills and ability to work smoothly under pressure.
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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- Organization: UNDP - United Nations Development Programme
- Location: kinshasa
- Grade: P-3, International Professional - Internationally recruited position - Mid level
- Operations and Administrations
- Ombudsman and Ethics
- Legal - Broad
- Accounting (Audit, Controlling)
- Internal audit, Investigation and Inspection
- Closing Date: 2018-08-14