By continuing to browse this site, you agree to our use of cookies. Read our privacy policy

Project Assistant for TEFSO, Royal Forest Department, Thailand

Bangkok (Thailand)

 

IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on your personal device's date and time settings.

_______________________________________________________________________________________

 

FAO is committed to achieving workforce diversity in terms of gender and nationality.

Persons with disabilities are equally encouraged to apply.

All applications will be treated with the strictest confidence.

The incumbent may be re-assigned to different activities and/or duty stations

depending on the evolving needs of the Organization 

_______________________________________________________________________________________

 

 
Organizational Setting
The Kingdom of Thailand has initiated the negotiation of a bilateral trade agreement of Voluntary Partnership Agreement (VPA) with the European Union. This VPA negotiation is part of the EU Forest Law Enforcement Governance and Trade (FLEGT) Action Plan of the EU which aims at improving legality and governance in the forestry sector in general and the timber industry in particular. A Thailand-EU FLEGT VPA Secretariat Office (TEFSO) has been established under the Royal Forest Department (RFD). The general mandate of the TESFO is to provide secretarial support to Thailand’s National FLEGT Committee, for which the RFD Director General serves as the Secretary and TEFSO Director as the Assistant Secretary. TEFSO provides the needed secretarial and technical support to the Thailand-EU VPA negotiation process and assists with the Thai Government’s correspondence with the EU and EU Delegation. It also provides coordination assistance to the Technical Working Groups (TWGs) established under the National FLEGT Committee, the multi-stakeholder Ad Hoc Working Group on FLEGT and other parties relevant to the FLEGT VPA.
 
 
Reporting Lines
Under the direct supervision of the Forest Officer assigned to the FAO-EU FLEGT Programme based in the Regional Office for Asia-Pacific, the incumbent will provide a range of administrative services in support to efficient project implementation, operations and coordination of FLEGT VPA activities of TEFSO, RFD. The Project Assistant on Operations will be hired to provide services for the Government of Thailand (represented by Royal Forest Department). The overall approval of the outcomes of the work by the Project Assistant will be based on the satisfaction of completion of work by the assigned Forestry Officer, FAO RAP; the Project Assistant will work in close collaboration with permanent and temporary TEFSO staffs, and the FAO-EU FLEGT Programme. The Project Assistant is responsible for all tasks and products outlined in the terms of reference. All tasks will be considered complete after approval by the assigned Forestry Officer, FAO RAP.
 
 
Technical Focus
 
  • Completed procedures for various administrative matters in relation to the project implementation, without frequent errors or need for correction;
  • Timely and accurate support on budget monitoring, including travel authorization support, procurement and financial requests in line with FAO administrative procedures;
  • Completed RFD budget plan request (annually);
  •     Completed TEFSO financial report(s)
 
Tasks and responsibilities
The specific tasks of the Project Assistant will be\:
  •     Provide and ensure effective documentation of incoming and outgoing official communications between TEFSO and FLEGT stakeholders in Thailand (e.g. the EU, national counterparts and civil society organizations);
  •      Provide logistical support during the preparation of formal and informal meetings organized by TEFSO and other relevant parties, such as Technical Working Groups and government counterparts;
  •      Assist with the preparation of documents for meetings and dissemination to all participants in a timely manner;
  •     Assist the line manger to manage and monitor project finances associated with support from the FAO-EU FLEGT Programme including budgets and expenses of meeting and workshops related to the project;
  •     Prepare TEFSO’s financial reports to be submitted to the FAO-EU FLEGT Programme;
  •     Provide timely and accurate assistance on FAO administration related to (TEFSO) FBA budget in line with project financial, procurement and travel needs in accordance with ability of the incumbent to externally access FAO administrative management systems.
  •     Ensure clear understanding and efficient co-ordination of administrative matters related to the project, especially those related to financial and human resources procedures under the Royal Forestry Department (RFD) and the FAO framework and regulations for Administration;
  •     Prepare the notes and minutes of relevant FLEGT process meetings in Thai and/or English as appropriate;
  •     Assist the line manager on disseminating effective communication of the FLEGT process in Thailand to relevant stakeholders, and providing technical documents as requested;
  •     Fulfill communication tasks as needed, including assistance with social media development, monitoring and evaluation of TEFSO’s communication channels, maintaining TEFSO communication channels, etc.
  •     Provide translation services between Thai and/or English as requested, for written documents and verbal translation during meetings and events;
  •     Regular consultation and coordination with the Regional Communications Officer, FAORAP, the incumbent shall ensure coherence with FAO’s corporate communication policy and operational guidelines for all communication and information outputs.
  •     Assist with TEFSO’s day-to-day operations and other necessary obligations to ensure all activities are processed in a timely manner;
  •     Assist the line manager on providing technical documents as requested;
  •     Other duties as assigned by the line manager
 
 

 
 
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
 
Minimum Requirements
  • University degree in Administrative Management, Political Sciences, International Relations or other related fields
  • Working knowledge of English.
  • Minimum 1 years of relevant work experience, or at least 6 months experience working directly with the Thai Government
 
 

 
FAO Core Competencies
  • Results Focus
  • Teamwork
  • Communication
  • Building Effective Relationships
  • Knowledge Sharing and Continuous Improvement
 
Technical/Functional Skills
  • Work experience with the Royal Thai Government in the forest and land use sector
  • Understanding of FLEGT concepts
  • Excellent writing, interpretation and communication skills;
 
 _______________________________________________________________________________________

 Please note that all candidates should adhere to FAO Values of Commitment to FAO,

Respect for All and Integrity and Transparency 

 _______________________________________________________________________________________

ADDITIONAL INFORMATION
  • FAO does not charge a fee at any stage of the recruitment process (application, interview, processing).
  • Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list.
  • Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications.
  • Candidates with acceptable language certificate/s should upload them when submitting their application. For details, visit http\://www.fao.org/3/I8446EN/i8446en.pdf
  • For other issues, visit the FAO employment website\: http\://www.fao.org/employment/home/en/
  • For further information on categories, contract duration and honoraria, please refer to the Conditions page.
 
HOW TO APPLY
 
To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Incomplete applications will not be considered. Only applications received through the recruitment portal will be considered.
 
Vacancies will be removed from the recruitment portal at 23\:59 Central European Time (CET) on the deadline for applications date. We encourage applicants to submit the application well before the deadline date.
 
If you need help, or have queries, please contact\: iRecruitment@fao.org
 

FAO IS A NON-SMOKING ENVIRONMENT

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Apply

What does it mean?

Click "SAVE JOB" to save this job description for later.

Sign up for free to be able to save this job for later.

  • Organization: FAO - Food and Agriculture Organization of the United Nations
  • Location: Bangkok (Thailand)
  • Grade: Administrative Services and Support - Generally no need for Higher Education - Administrative support
  • Occupational Groups:
    • Agriculture and Forestry
    • Project and Programme Management
    • Administrative support
  • Closing Date: 2018-08-17

What does it mean?

Click "SAVE JOB" to save this job description for later.

Sign up for free to be able to save this job for later.