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Contracts Management Specialist

Harare (Zimbabwe)

 

IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on your personal device's date and time settings.

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FAO is committed to achieving workforce diversity in terms of gender and nationality.

Persons with disabilities are equally encouraged to apply.

All applications will be treated with the strictest confidence.

The incumbent may be re-assigned to different activities and/or duty stations

depending on the evolving needs of the Organization 

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Organizational Setting

The Government of the United Kingdom through the Department for International Development (DFID) is supporting the Zimbabwe Livelihoods and Food Security Programme (LFSP), which aims to contribute to poverty reduction through increased incomes for a minimum number of 200,000 beneficiaries’ households from 2014 to 2020. The programme is being implemented in four provinces covering ten districts as follows\: Mutasa, Mutare, and Makoni in Manicaland province; Guruve, Bindura and Mt Darwin in Mashonaland Central province; and Kwekwe, Gokwe North, Gokwe South and Shurugwi in Midlands province and two additional districts reached with biofortification component only; Mazowe and Zvimba in Mashonaland Central and West provinces. The programme is being implemented by a multiple of partners and the components in the extension phase are structured around the following with gender mainstreaming cutting across on all components;

  • Extension and Nutrition (EN)
  • Rural Finance (RF)
  • Policy Support (PS)
  • Biofortification (BF)
  • Market Development (MD)
  • Monitoring, Learning and Evaluation (MEAL)
 
 

Reporting Lines

Working under the overall supervision of the  FAO Representative for Zimbabwe (FAOR), and with guidance from Chief Technical Advisor and Head of Operations and under the direct supervision of the Operations Officer and Deputy LFSP Team Leader.

 
 
Technical Focus

The technical areas/profiles covered will be as follows\:

  • Contracts management
  • Financial management
  • Procurement
 
 
Tasks and responsibilities
 
  • Establish a Contract Management system that would ensure compliance with contractual terms and conditions of Execution Agreements, Operational Partners Agreements,  Letters of Agreement and Service Contracts, in collaboration with the operations team.
  • Certify delivery of services against contractual requirements by narrative and financial reports
  • Plan and initiate the sourcing of audits and spot checks at given intervals, as per contractual schedules
  • Set up and implement a sound asset management system 
  • Monitor contract delivery and individual project delivery in the field.
  • Check invoices submitted for payment by Implementing Partners (IPs) and Operational Partners OPs), make recommendations for payments upon review of reports and comments by the Responsible Officers and initiate requests for Purchase Order ( PO)  amendments with the procurement unit.
  • Maintain contract file containing all agreements, contracts, proposals, correspondence, inventories, and other documents relating to the contract.
  • Check and maintain an inventory of project goods/equipment/vehicles, as applicable, including insurance documents where applicable.
  • Assist the Procurement unit in negotiating, within the terms and conditions of the contract, solutions to conflicts/problems arising in case of poor performance or non-compliance with contractual obligations.
  • Liaise with the members of the project team on activities required by the contract, including logistical support, accreditation, licensing, verification of goods, monitoring of activities and performance of the SPs.
  • Take the lead in bringing fraud cases that may arise to a closure, in liaison with the Chief Technical Advisor and deputy team leader
  • Perform any other related duties
 
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
 
 
Minimum Requirements
  • University degree in Accountancy, Economics, Business Administration, Commerce, Law or related discipline;
  • A minimum of 2 years of experience in Operations, Contract Management or Procurement;
  • Excellent communication skills, including ability to write concise technical reports in English.
  • National of Zimbabwe
 
FAO Core Competencies
  • Results Focus
  • Teamwork
  • Communication
  • Building Effective Relationships
  • Knowledge Sharing and Continuous Improvement
 
Selection Criteria
  • Willingness to travel extensively within Zimbabwe.
 

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 Please note that all candidates should adhere to FAO Values of Commitment to FAO,

Respect for All and Integrity and Transparency 

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ADDITIONAL INFORMATION
  • FAO does not charge a fee at any stage of the recruitment process (application, interview, processing).
  • Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list.
  • Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications.
  • Candidates with acceptable language certificate/s should upload them when submitting their application. For details, visit http\://www.fao.org/3/I8446EN/i8446en.pdf
  • For other issues, visit the FAO employment website\: http\://www.fao.org/employment/home/en/
  • For further information on categories, contract duration and honoraria, please refer to the Conditions page.
 
HOW TO APPLY
 
To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Incomplete applications will not be considered. Only applications received through the recruitment portal will be considered.
 
Vacancies will be removed from the recruitment portal at 23\:59 Central European Time (CET) on the deadline for applications date. We encourage applicants to submit the application well before the deadline date.
 
If you need help, or have queries, please contact\: iRecruitment@fao.org
 

FAO IS A NON-SMOKING ENVIRONMENT

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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  • Organization: FAO - Food and Agriculture Organization of the United Nations
  • Location: Harare (Zimbabwe)
  • Grade: Level not specified
  • Occupational Groups:
    • Legal - Broad
    • Procurement
    • External Relations, Partnerships and Resource mobilization
  • Closing Date: 2018-08-20

What does it mean?

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