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Syria - Project Manager ECHO

Damascus (Syria) | syrian arab republic

Context

COOPI Cooperazione Internazionale, is a humanitarian, non-confessional and independent organization founded in 1965 in Milan, Italy. For more than 50 years we have been dedicated to breaking the cycle of poverty and to supporting populations affected by wars, socio-economic crises or natural disasters in their path to recovery and sustainable development, by making use of the professionalism of local and international operators, and through our partnerships with public and private bodies and civil society organizations.

COOPI in Syria

After 7years of conflict, the security and humanitarian situation in Syria has become worse and worse. The conflict has caused significant internal displacement and a massive damage to homes, schools, hospitals and many other infrastructures, leaving millions of people in need of assistance. Among the most relevant figures to represent the concerns, the following ones are encountered: 13.1mln of persons in need; 5,6mln in acute need; 8.2mln of persons at risk of incurring in explosive hazards; 6,5mln of persons are food insecure, 30% of children out of school; 5,6mln refugees; 6,1mln Internally Displaced Persons.

COOPI is active with its humanitarian action in Syria (Damascus) since January 2017 with a Food Security/Livelihood project in Rural Damascus (Qtana) and it’s strengthening its presence with PSS services and Food Security in Rural Damascus, Aleppo and Eastern Ghouta.

Project

This position is linked to a Food Security and Livelihood project financed by ECHO (subject to final approval). The project will be implemented by an integrated approach, which includes WASH, PSS and awareness activities, and it will target the people in need in the Eastern Ghouta region.

Responsibilities

He/she is responsible for the project’s execution, in technical, economic/financial terms, and in terms of resources management on field, in compliance with COOPI and the donor’s procedures. He/she ensures the expected results attainment in budget management.

The Project Manager will have a Senior role in the mission and will be assigned with a task of institutional representativeness and will have direct responsibilities on COOPI’s extension, in collaboration with the Regional Area Manager.

Main tasks:

  • Activity planning and management: in cooperation with the project staff, he/she plans and monitors the activities’ progress, in compliance with the contract signed with the donor and with COOPI and the donor’s procedures.
  • Administrative and financial management: in collaboration with the Project Administrator/Administrative Coordinator he/she plans all expenditures to make. He/she regularly monitors all made expenditures. He/she supervises accounting and the project cash safe/bank account management and, where there was no dedicated staff, he/she directly manages the accounting and the project cash safe/bank accounts, making use of the instruments made available by the organization (Merlino). In cooperation with the Project Administrator and in coordination with the Administrative Coordinator he/she prepares the Purchases Plan. He/she ensures the organization and donor’s procedures respect when purchasing goods and services.
  • Reporting: in coordination with the Regional Area manager ad with the Administrative Coordinator, he/she ensures the preparation, in compliance with the deadlines, of all financial and narrative reports – interim and final – expected by the project. He/she is responsible for the preparation of all formal communication and contract modifications requests (ex. budget modification) of the projects he manages.
  • Staff Management: In coordination with the Regional Area Manager and in compliance with the country’s rules/laws and with the COOPI’s regulation in the country, he/she selects the local staff to be employed in projects, and manages any other project’s expatriate staff. By making use of the organization’s tools he/she evaluates the local staff employed for projects and he/she participates to the evaluation of his/her own project, upon request by his/her direct supervisor. He/she coordinates and supervises the work done by all the project staff, in compliance with the organization’s security procedures. He/she is responsible for the initial and continuous training of the local staff under his/her responsibility.
  • Goods management: he/she is responsible of the correct management of all goods purchased for the project, both directly and purchased by other offices/field offices. For all goods purchased by the project he/she updates the inventory, in cooperation with the Administrative Coordinator.
  • Institutional relations: In relation to the project of his/her competence, he/she communicates with the donors’ officers, the local authorities which are competent in the aspects related to the project, the project’s partners and beneficiaries, in compliance with the organization’s guidelines.
  • New projects’ writing: he/she cooperated with the project staff, he/she analyzes possible opportunities of project designing and funding and elaborates, writes and prepares all necessary documents to present new projects, in accordance with the organization’s processes and procedures, to donors such as UN agencies (specifically OCHA, UNHCR, WFP), ECHO and AICS.

Profile

  • Advanced degree in Food Security, livelihood or Project Management related field or equivalent work.
  • Minimum 3 years experience in the humanitarian field as project or programme manager or in a similar position. Demonstrated experience in food distribution or related field.
  • Experience of working within an insecure environment with responsibility for security planning, monitoring and management.
  • Strong analytical and practical problem-solving skills;
  • Strong supervisory abilities, and demonstrated capacity of teamwork and of coordination with the relevant actors;
  • Very good inter-personal and writing communication skills;
  • Ability to organize work efficiently and deliver assignments in a timely manner often under time constraints;
  • Proficiency in written and spoken English; knowledge of Arabic is an asset;
  • Computer literacy, with high proficiency in the use of standard office software applications (e.g. Microsoft Word, Excel and PowerPoint);
  • Ability to use project management tools;
  • Valid driving license.

ATTENTION: this position is subject to the approval of the grant by ECHO and to visa issuing

https://www.coopi.org/it/posizione-lavorativa.html?id=3307&ln=

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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  • Organization: COOPI - Cooperazione Internazionale
  • Location: Damascus (Syria) | syrian arab republic
  • Grade: Mid/Senior
  • Occupational Groups:
    • Nutrition
    • Environment
    • Project and Programme Management
    • Managerial positions
    • Medical Practitioners
    • Humanitarian Aid and Coordination
  • Closing Date: 2018-08-20

What does it mean?

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