UN Women: Human Resources Associate - Recruitment

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Human Resource Section is responsible for the timely, accurate, equitable, effective and efficient delivery of all human resources management services, i.e. strategic staff planning, recruitment, staff administration, organizational and design and learning/career development, for the continuous development and improvement in human resource operations, policies, and methods to align with UN Women evolving business needs and for providing advisory support to the Executive Director in the formulation and implementation of UN Women's overall mission, strategy and plans of actions.

Under the supervision of the HR Team Lead for Recruitment and Staffing, the HR Associate – Recruitment is responsible for administering and implementing HR strategies and policies in relation to recruitment and selection. Maintain data in relation to recruitment and selection, facilitate knowledge sharing.

Duties and Responsibilities

Provide administrative and implementation support of HR strategies, policies, processes and procedures in relation to HR recruitment and Selection:

• Ensure full compliance of records and reports with UN and UN Women Rules and Regulations, and HR policies and guidelines; ensure effective implementation of internal control framework; ensure proper functioning of HR management system;
• Provide advice and information to the management and staff on HR strategies, rules and regulations in relation to recruitment and selection, including strategic use of contract modalities, application of entitlements and change management processes;
• Identify ways in which the administrative needs can be met within existing policies; interpret processes and procedures, anticipate and manage operational requirements, as necessary.

Ensure effective administration of human resource services in the area of recruitment and selection:

• Draft job descriptions, provide inputs to job classification process and vacancy announcement;
• Prepare and support interview documents for screening, interview panels and recruitment committee;
• Prepare assessment and interview schedules. Written exams, induction and coordination of travel arrangements to interview sites;
• Support in screening of applicants and facilitation of assessments;
• Prepare submission to Compliance Review Board (CRB) for recruitment;
• Provide logistical support to recruitment panels;
• Prepare draft minutes of meetings and related memorandum and correspondence;
• Provide information and support to applicants, obtain necessary documentation;
• Identify and propose mechanisms to attract suitable candidates;
• Contact appropriate selected media for placement of advertisements;
• Monitor on-line application forms; respond to queries and questions related to application procedures;
• Update and maintain UN Women website on vacancies and other relevant information in coordination with the HR Business Partners.

Maintain data and systems in relation to recruitment and selection:

• Maintain, develop and update internal database and files on administrative HR matters in a confidential and secure manner;
• Generate a variety of standard and non-standard statistical and other reports from various databases;
• Research, compile and provide data and other necessary information for reports;
• Support in the management of recruitment systems.

Facilitate knowledge building and knowledge sharing globally on diverse variety of HR issues:

• Organize information sessions on HR administration with staff and management;
• Provide a synthesis of lessons learnt and best practices in HR administration;
• Liaise with HR regional and country offices in HR administration to disseminate information on a variety of HR matters;
• Liaise closely with outsourced service providers when necessary.

Perform any other duties assigned by supervisor from time to time.

Key Performance Indicators:

• Timely and accurate administration of recruitment and selection processes;
• Timely implementation of interviews and other selection processes;
• Up-to-date databases and files organized, to ensure information is easily retrievable;
• Compliance of records and reports with UN Women rules, regulations and HR policies and guidelines;
• Timely logistical, travel, administrative and financial arrangements;
• Timely and accurate communication and information to other stakeholders within and outside UN Women.

Competencies

Core Values:

• Respect for Diversity;
• Integrity;
• Professionalism.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Core Values and Competencies:?http://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-employment-values-and-competencies-definitions-en.pdf

Functional Competencies:

• In-depth understanding of HR administration, processes and policies;
• Ability to maintain relationships with clients; ability to understand client’s perspective; anticipate client needs and address them promptly;
• Ability to perform a broad range of activities aimed at effective and efficient functioning of the office;
• Strong oral and written communication skills;
• Detailed oriented;
• Ability to prioritize work, organize and plan, multi-task;
• Ability to create, edit and present information in clear and presentable formats, using appropriate IT functionality;
• Ability to provide inputs to business processes re-engineering, implementation of new systems;
• Responds positively to new approaches and critical feedback;
• Remains calm, in control and good humored, even under pressure.

Required Skills and Experience

Education:

• Completion of secondary education is required;
• Bachelor’s degree in HR, Business or Public Administration is an asset;
• Candidates who do not have a university degree or an accredited certification in the field of human resources will be required to complete the Global General Service Test (GGST) or UN Administrative Support Assessment Test (ASAT) – formerly known as the UN Clerical Test.

Experience:

• Minimum of 7 years of relevant experience in HR, with at least 3 years’ experience in recruitment;
• Experience within the United Nations system would be preferred;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and experience in handling of web-based management system.

Languages:

• Fluency in English is required;
• Knowledge of one of the other UN official working languages is an asset.

GS fixed-term appointment (FTA) and temporary appointment (TA) positions located in New York are open to candidates who are either US Permanent Residents, US Citizens or holders of a valid G4 visa at the time of their application and whose G4 visa has been acquired on account of their employment in the UN Systems based in New York.

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment.

Kindly note that the system will only allow one attachment, please combine all your documents into one (1) single PDF document. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.