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Project Associate (SB3/3) Global Fund Project

Kabul (Afghanistan)

Background

UNDP is key partner to the Global Fund to Fight AIDS, Tuberculosis and Malaria (the ‘Global Fund’, ‘GF’) and serves as interim Principal Recipient (PR) at the request of the Country Coordinating Mechanism (‘CCM’) or GF.   In July 2014, the Afghanistan CCM requested UNDP Afghanistan to assume the PR’role for the HIV, TB, Malaria and Health System Strengthening grants under the Global Fund new funding model (the ‘Programmes’). The Ministry of Public Health, National AIDS Control Programme (MoPH) shall be the principal implementing partner (PIP) and a number of non-governmental organizations will be Sub-recipients (SR). In the role of interim PR, UNDP is responsible for the financial and programmatic management of the Global Fund grants as well as procurement of pharmaceutical and non-health items and the quality of the services provided under the programmes.  In all areas of implementation, UNDP provides support to national partners to strengthen health systems to assume the PR’role when capacities permit.  Central to UNDP’s work is strengthening partnerships between MoPH, other government agencies, affected communities, development partners and UN agencies to ensure more effective and inclusive governance of the response against the three diseases. 

UNDP is a founding co-sponsor of the Joint UN Programme on MALARIA/AIDS (UNAIDS).  The UNAIDS division of labor provides the framework for UNDPs response to the AIDS epidemic. UNDP’s work on MALARIA, health and development is organized into three main streams of work, as follows:

·         Mainstreaming, Gender

·         Governance, Human rights and Vulnerable Groups

·         Global Fund Partnership; Implementation Support and Capacity Development

For the implementation of the Programmes funded by the Global Fund, UNDP Afghanistan will establish a Programme Management Unit (PMU) which will coordinate and oversee the implementation of the Programmes and ensure compliance of the terms and conditions of the grant agreements with the GF and UNDP rules, policies and procedures.  The PMU will ensure coordination with other initiatives funded by the Global Fund and other health programmes, including the Multi-Country South Asia MALARIA Global Fund grant. In addition, it is critical the PMU links with other UNDP programmes in Afghanistan and also with other UNDP Country Offices acting as PR for Global Fund programmes in the region and globally.

Under the guidance and direct supervision of the National Project Officer (MALARIA), the Project Associate (MALARIA) provides leadership in execution of services in the Global Fund Programme Management Unit (PMU) within UNDP Afghanistan’s Country Office, supports the design, planning and management of the MALARIA programme by managing data and facilitating programme implementation. The Programme Associate (MALARIA) promotes a client-oriented approach consistent with UNDP rules and regulations and ensures synergies with other GF funded programmes and other health programmes.

The Project Associate (MALARIA) works in close collaboration with the operations, programme and project teams in the PMU and UNDP staff for resolving complex programme-related issues and information delivery.

Duties and Responsibilities

Under the guidance and direct supervision of the National Project Officer (MALARIA), the Project Associate (MALARIA) provides supporting functions to the National Project Officer (MALARIA) and the specific project team to ensure that grant deliverables are met through the following key functions:

Ensures the provision of effective and efficient grant management activities, with the following responsibilities:

  • Assist in the design, development and monitoring of budgets, work plans, milestones and indicators for Global Fund MALARIA programme 
  • Support the National Project Officer (MALARIA), in the SRs’ management and application processes when necessary (development of necessary documents and guidelines for calls for proposals, panel review, etc.) for the MALARIA programme
  • In consultation with the PIP supports country and CSO partners in the development of strategies to facilitate results-based implementation of programme activities, in accordance with the action plans and within approved budgets
  • Follow up on performance indicators/ success criteria, targets and milestones, preparation of reports to the donor and UNDP
  • Analysis of the situation in programme, identification of operational and financial problems, development of solutions
  • Supports the National Project Officer (MALARIA) in the management of audits for the programme, respond to audit queries, develop action plans to address audit recommendations and ensure timely implementation of audit recommendations

Provides effective administrative support to management of the MALARIA programme focusing on the achievement of the following results:

  • Initiate the project, entering the MALARIA project into Atlas, and the preparation of required budget revisions
  • Ensure proper control of the supporting documents for the payments jointly with the National Project Officer (MALARIA), procurement and finance section
  • Raise requisitions, track expenditures, prepare monthly and quarterly financial expenditure reports, and register of goods receipt in Atlas
  • Ensure maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas
  • Conduct timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers
  • Review of Financial Reports; preparation of non-PO vouchers for the MALARIA programme
  • Make budget check for requisitions, POs and vouchers.
  • Provide administrative support for the preparation and facilitation of MALARIA events, including workshops and trainings
  • Liaise and coordinate with corporate UNDP services to ensure that expected results are delivered in a timely manner.

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

  • Assist in dissemination of best practices for the management and implementation of MALARIA programme at the local level
  • Assist in assessing needs of PIP, SRs and reinforcing capacities for effective programme implementation
  • Organize trainings for the operations/ projects staff on MALARIA programme
  • Synthesis of lessons learnt and best practices in MALARIA programme
  • Sound contributions to knowledge networks and communities of practice

Ensures guidance and capacity building and facilitation of knowledge building and sharing in the PMU focusing on achievement of following results:

  • Provide guidance and capacity building of PIs, SRs and SSRs on issues of MALARIA
  • Develop training plan/curriculum for the PIs, SRs, SSRs financial and conducts trainings on GF performance based funding and financial reporting requirements management system
  • Synthesis of lessons learned and best practices in MALARIA
  • Sound contributions to knowledge networks and communities of practice and monthly programme Newsletter
  • Any other task as assigned by the Project Officer (MALARIA).

Competencies

Functional/Technical Competencies:

Operational Efficiency

Ability to identify and execute opportunities to improve operational efficiency

Sourcing

Ability to find, evaluate and engage suppliers of goods and services

Social Determinants of Health

Understanding and practical experience of social determinants of health and the ability to apply them to strategic and/or practical situations

Universal Health Coverage Monitoring

Ability to assess and monitor universal health coverage

Logistics

Knowledge of logistics operations, principles and methods, and ability to apply to strategic and/or practical situations

Service Delivery Coordination

Ability to coordinate and deliver services in line with service level agreements and standards of excellence in UNDP

Knowledge Curation

Ability to turn raw information into useful knowledge, relevant for context, or responsive to stated need

Communication

Ability to effectively communicate intensions and requirements to internal and external stakeholders

Team Building

Ability to work effectively with diverse groups of professionals towards common goals

Event, Meeting, and Workshop Facilitation

Ability to plan and organize events

Required Skills and Experience

Education:

  • Secondary education (High School) is required.
  • Bachelor degree in medicine, sociology or any social science would be an asset.

Experiecne:

  • Minimum of 7 years with high school or 5 years with Bachelor’s demonstrated experience in providing management support in public health programs is required.
  • Experience of working with on Global Fund programmes is an advantage; 
  • Sound knowledge about communicable diseases at national level and an understanding of international mechanisms in place to deal with public health issues in Afghanistan and/or other developing country context is desired;
  • Working knowledge of computers as well as excellent knowledge of Microsoft Windows and Microsoft Office applications is required.

Disclaimer

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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  • Organization: UNDP - United Nations Development Programme
  • Location: Kabul (Afghanistan)
  • Grade: SB-3, Service Contract, Local Contractors Agreement - Administrative support
  • Occupational Groups:
    • Operations and Administrations
    • HIV and AIDS
    • Project and Programme Management
    • Administrative support
    • Malaria, Tuberculosis and other infectious diseases
  • Closing Date: 2018-08-21

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