VN 2018/192 (P) - Human Resources Officer (P3) - Cairo, Egypt

Position Title Human Resources Officer

Duty Station :Cairo, Egypt Classification Professional Staff, Grade P3

Type of Appointment : Fixed term, one year with possibility of extension Estimated Start Date :As soon as possible

Closing Date : 21 August 2018

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Bahamas, Cook Islands, Cuba, Cabo Verde, Czech Republic, Djibouti, Fiji, Micronesia (Federated States of), Gabon, Grenada, Guyana, Iceland, Kiribati, Comoros, Saint Kitts and Nevis, Lao People's Democratic Republic, Saint Lucia, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Malawi, Namibia, Nauru, Papua New Guinea, Palau, Paraguay, Solomon Islands, Seychelles, Slovenia, Suriname, Sao Tome and Principe, Swaziland, Timor-Leste, Tonga, Tuvalu, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa

Context:

Under the overall supervision of the Director of the Department of Resources Management (DRM), the direct supervision of the Senior Resources Management Officer (SRMO), DRM Emergency Support Unit (ESU) in Headquarters (HQ) and the administrative supervision of the Senior Regional Resources Management Officer (SRRMO) in the Regional Office (RO) in Cairo and working in close collaboration with staff members in the Human Resources Management (HRM) division as well in various L3 Emergency Missions, the successful candidate will be responsible for monitoring, supporting and carrying out the human resources functions of the Department of Operations and Emergencies (DOE) in HQ and Country Offices in L3 emergencies, with particular emphasis on emergency workforce planning. Core Functions / Responsibilities:

1. Coordinate Human Resources Management functions in DOE and provide support to Country Offices in L3 emergencies in accordance with the Organization's policies, procedures and practices.

2. Advise Resources Management Officers (RMOs) and HR staff members in Country Offices in L3 emergencies in implementing IOM's travel and HR management policies, rules and Page 1 / 4regulations as well as standards related to HR functions, considering the nature of complex emergency operation.

3. Coordinate the recruitment processes in DOE and Country Offices in L3 emergencies in close liaison with the SRMO and respective Division heads in DOE. Support Country Offices in meeting staff and non-staff needs, ensuring that relevant recruitment procedures are effectively and swiftly applied and implemented. Develop, review and coordinate Terms of Reference for upcoming vacancies. Participate in selection panels and/or backstop administratively selection processes as required.

4. Establish and maintain a roster of RM staff in IOM for deployment to L3 emergencies. Analyse RM staffing needs for surge capacity (STA & TDY). Provide DOE with rapid short-term deployment of internal RM staff, particularly at the on-set of emergencies and surges in emergency response. Advise on staffing issues and ensure effective RM workforce planning. 5. In coordination with the SRMO and Staff Development and Learning Team, develop and organize capacity building exercises, conduct and support on-site training on staff recruitment and deployment, contract management, maintenance of staff information and data quality in PRISM HR to Country Offices in active L3 emergency situation.

6. Review personnel records in PRISM HR for L3 emergencies and improve data quality in coordination with HR staff in the respective Country Offices and the HR data compliance team in Panama.

7. Advise MHRO on contract extensions for staff members in DOE and ensure proper and complete documentation with regard to salary projectization and separation of staff. 8. Support downsizing exercises in Country Offices implementing L3 emergencies in accordance with HR policies and guidelines.

9. Prepare HR and administrative reports including staffing statistics, contact list as well as Organigrams. Contribute to the development and improvement of relevant instructions, procedures and guidelines with regard to human resources management functions in L3 emergencies.

10. Provide resources management support during the RMO’s absence and undertake resources management functions for DOE when needed.

11. Undertake duty travel to provide support to L3 emergencies in relation to HR functions, and build staff capacity on HR policies, practices and processes.

12. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Business Administration, Human Resources, Psychology or a related field from an accredited academic institution with five years of relevant professional experience; or • University degree in the above fields with seven years of relevant professional experience. Experience

• Demonstrated experience in the field of human resources administration;

• Solid experience in emergency operations with complex HR functions

• Experience in an international and/or multicultural environment desired; • Experience in designing and delivering training solutions is desired;

Page 2 / 4• Sound knowledge of SAP, HR management principles and best practices. Languages

Fluency in English is required. Working knowledge of French and/or Arabic is an advantage. Desirable Competencies:

Behavioral

• Continuous Learning – promotes continuous learning for self and others;

• Communication – listens and communicates clearly, adapting delivery to the audience; • Creativity and Initiative – actively seeks new ways of improving programmes or services; • Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness - displays awareness of relevant technological solutions; • Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. How to apply:

system, by 21 August 2018 at the latest, referring to this advertisement.

For further information, please refer to:

http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Page 3 / 4Posting period:

From 08.08.2018 to 21.08.2018

Requisition: VN 2018/192 (P) - Human Resources Officer (P3) - Cairo, Egypt (55605850) Released Posting: Posting NC55605861 (55605861) Released

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